https://meet.jit.si/BoardMeeting3.16.2023

• Tim calls meeting to order at 6:00 p.m.

• Alden, Tim, Goeff, Hanna, Carl, Jon D.

• Callie

* Kathy L., Adrian V., Jerry K, Eduardo E., Daniel A., Steve P., Jon H., Merrick J., Lance L., Bob T., Jake B., Bill W., Dan J., Tony W., Dan G., Anna K., Sarah D. By video conf.: Rick M.

* Jan. 19, 2023, Lenox January minutes (not approved at Feb. meeting). Approved unanimously

* Feb. 23, 2023 minutes. Approved unanimously.

• See report:
• Geoff: Goal is to upload Quickbooks to get better reporting. Looking for accountant. Hard to find anyone during tax time.

• Proposal to reimburse Dan Grade for $9,637.91 in his personal expenses from over the last two years for wood shop build-out. To be paid back by area funds. Motion: Reimburse Dan G. and have woodshop pay it back as Area Champion sees fit within two years. Payment plan to be worked out. Passes unanimously. (Champ Rick M. Agrees with plan.)
• Dan J. status as assistant treasurer. Geoff (BOD Treas.) wants him. Dan should be on message board as treasurer, not board group. Will break Info @ and BOD @ so Dan J. doesn't get BOD emails. Motion: Make Dan J. assistant treas. Unanimously passed.
• Area expansion: Lampworking and Neon Glass. Jake B.: Glass area wants to be against eastern Wall for ease of ventilation. Will have to tap gas. Should be at Norwich because there are sprinklers and a kiln. Will be one “Glass Area” combining Glass and Neon, but need to have separate area funding. No added cost to space. No net change in space. Funds currently in Glass Fusing area ($1,200) would go to combined Glass Area. Working on getting equipment to fill tubes with neon. Chris trying to raise money. Glass fusion Area Champion Charlie has been unresponsive. (Weld area will take over existing Neon area.)
  • Motion: Dissolve Glass Fusing area and distribute its funds evenly to Lampworking and Neon. Take current Area Funds income from Glass Fusing and allocate it Lampworking. Passes unanimously.
  • Motion: Re-arrange Neon and Lampworking space . Remove glass fusing area, and giving current area against East wall to new Neon and Glass areas. Current Neon area given over to weld area. Passes unanimously.
  • Timing as area champs see fit.
• 60 watt laser donation update - Set budget for future costs? May replace weak existing laser? Sarah D.: Turns out it's a 40 watt laser. Is on premises. Being assessed to see if it's something we should keep. Open for conversation on expanding Lenox laser area.
• Powerwheels - Geoff: Tom G. OK with dissolving Powerwheels, money, about $1,300 to a Powerwheels charity. Email Matt Melk as courtesy, then vote to dissolve following proper announcement to membership.
• Member early attrition study - Jon D.: Informational item. See slides https://wiki.milwaukeemakerspace.org/_media/boardmeetingagenda/mms_member_tenure_study.pdf . Members said improvement in retention may be due to better training. Exit interviews desirable.
• Big work tables proposal for Lenox - Hapto: $100 per table with durable surfaces. 4 x 8 work table. Four tables. Motion to spend $400 for at least four tables. Unanimously approved. Making a hole through a vault for better access to back hallway to be considered later.
• Formal warning to former member - Motion: Give Richard Bowman a warning for verbally abusing Geoff. Add Rick's name to sign-up warning list. Five ayes and Geoff abstains.
• Policy regarding timeliness of submitting receipts - Motion: Proposed new policy for handbook: All receipts must be submitted within 60 days. Exceptions can be made at the discretion of the treasurer. Champs can't spend beyond area funds without a formal Board vote. Non-area champions wanting reimbursement for general supplies must check with the Board first. Unanimously approved.

• The following agenda items were tabled until future meetings:
• Proposal regarding members paying late more than three times in last 12 months to lose vaults.
• Asking a member to give up vault floor space to make room for more member shelving.
• Asking members not actively using space to give up vaults
• Discourse software - what's next?
• Plans for Lenox vault hallway passthough.