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boardmeetingagenda:2014-03-20 [2014/03/28 00:54] raster |
boardmeetingagenda:2014-03-20 [2014/03/30 16:16] branth |
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+ | ====== Board Meeting Minutes for March 27, 2014 ====== | ||
+ | |||
+ | - 7:10 - Legal/ | ||
+ | - Review Treasurer' | ||
+ | - JoeR indicated that the income shown for February was higher than average and we should not assume it to be typical | ||
+ | - It was also noted that the new dues structure will appear on the next report since it began in March, not February | ||
+ | - JoeR, Tom and others discussed asking for volunteers to shovel and plow next winter due to the costs of a professional plow service | ||
+ | - 7:18 - Policies and Procedures: | ||
+ | - Revisions to the By-Laws on hold | ||
+ | - Tom noted that there will be some necessary changes to the By-Laws when our non-profit application is approved | ||
+ | - The previously proposed revisions will be worked into a final draft in the future | ||
+ | - 7:20 - Tom suggested that new members undergo a probationary period | ||
+ | - Tom indicated that during the probationary period new members would not be allowed to reorganize or modify parts of the building | ||
+ | - New members would also need to attend an orientation class | ||
+ | - Tom and others noted that all members should attend an orientation class eventually | ||
+ | - It was not clear if the Board should track who has and has not attended classes | ||
+ | - Tom and Joe discussed requiring both a probationary period and attending orientation class | ||
+ | - Brant and Pete discussed how this policy may discourage new members from volunteering | ||
+ | - The group noted that no one, current or new, should rearrange tools/ | ||
+ | - Pete, Tom, and Joe noted that if a new member is excited, they should work with others before taking on a huge task or reorganization project by themselves. | ||
+ | - The Board did agree to encourage all members to attend orientation classes | ||
+ | - 7:25 - Tom, Brant, and others discussed the need to remind people of the parking pass system | ||
+ | - 7:27 - Tom suggested to Pete that ReminderBot be set up to post a "rule of the week" email | ||
+ | - Pete and Dan discussed how to accomplish this best | ||
+ | - Pete requested a database or list of rules be written to pull from; Brant volunteered | ||
+ | - 7:28 - Tom and others suggested the Allen-Bradley LED displays be used as exterior building signs | ||
+ | - Tom suggested that the color of the text alternate from red to green depending on the day of the week | ||
+ | - The color could be used as a secret code for members to indicate which side of the street to park on | ||
+ | - 7:34 - **VOTE: Do we want to require a 90-day probationary period for new members?** | ||
+ | - 6 votes yes and ChrisH abstained | ||
+ | - The implementation is still to be determined, but the Board agrees on the spirit of the policy and its intent | ||
+ | - 7:36 - Check on progress of Building Topics/ | ||
+ | - Forging/ | ||
+ | - 99% completed | ||
+ | - Intent of reorganization was to avoid/deter accumulation of random junk | ||
+ | - Many compliments and few concerns noted from others so far | ||
+ | - Dan noted that he and at least two other members have hit their heads on the large chimes over the forge | ||
+ | - Dan and Jake would like to find a new place for them | ||
+ | - They were relocated to the north hallway by the Craft Lab after the meeting | ||
+ | - 7:40 - Gas line for Forge | ||
+ | - Pipe has arrived and is being stored on the floor in the West Room | ||
+ | - It will take about 3 days to install and weld | ||
+ | - Scissors lift might block the welders for a day or two | ||
+ | - Board will send an email to the members about any work that blocks tools or work surfaces | ||
+ | - BillW and Tom spoke about the gas valve for service outside garage door | ||
+ | - Will use two valves in series to shut off outside service from inside | ||
+ | - 7:42 - Wired Network Upgrades | ||
+ | - ChrisH, JoeB, Lance, MattW, and others involved | ||
+ | - Step 1 was completed last Sunday | ||
+ | - All network equipment moved to rack at far end of room, consolidated with access controls | ||
+ | - New security camera DVR added to rack | ||
+ | - 96-port patch panel added | ||
+ | - Allocations planned for specific items | ||
+ | - Panel will have room reserved for 32 cameras, even if we don't need it | ||
+ | - Everything works off RJ-45 | ||
+ | - Step 2 | ||
+ | - Camera locations | ||
+ | - Brant shared a sketch of the floor plan | ||
+ | - Chris and Lance have some other locations in mind | ||
+ | - Will review outside of this meeting | ||
+ | - Chris didn't see any need to mothball the existing camera DVR, just let it keep running | ||
+ | - Additional phone locations planned | ||
+ | - Continue rewiring existing data jacks | ||
+ | - Step 3/Future Plans | ||
+ | - Replace WAPs with better equipment | ||
+ | - Goal to support both 2.4 and 5 GHz connections | ||
+ | - Likely ~$250 per WAP or so according to Chris, will be discussed more in the coming months | ||
+ | - 7:44 - Rain barrels was briefly discussed | ||
+ | - A significant amount of water would have to be collected to reduce our sewer/storm usage | ||
+ | - No one has stepped up as a leader for this project | ||
+ | - The Board is not interested in pursuing this unless another member takes it on | ||
+ | - 7:50 - Check on progress of Member Projects: | ||
+ | - 7:50 - Powder Coating Unit (RichB) | ||
+ | - Board approved earlier this week | ||
+ | - Working out details and location now | ||
+ | - 7:50 - Awnings at doors | ||
+ | - Tom has wanted to put awnings over doors 1, 2, and 3 for awhile now | ||
+ | - Better protection of doors and access control boxes from the elements | ||
+ | - Improved safety/ | ||
+ | - Permitting likely needed with city | ||
+ | - Professionally installed awnings may cost hundreds or thousands | ||
+ | - Lighting also desired | ||
+ | - A retractable awning at the garage has been discussed in the past | ||
+ | - More of a wish list item than anything else | ||
+ | - The hope is that it would allow casting/ | ||
+ | - 7:52 - CNC Router (EdH, | ||
+ | - SteveP said Ed's been busy, but progress is being made | ||
+ | - Currently working on Y-axis parts | ||
+ | - 7:54 - CNC Plasma Cutter (JRod) | ||
+ | - To be completed April 30th, 2014 - Tentative | ||
+ | - Joe is waiting on parts ordered from China | ||
+ | - 7:57 - HMMMMM | ||
+ | - The Board considered: | ||
+ | - Is it a tool for everyone or a personal project? | ||
+ | - Who is trained on it? KevinB but not clear who else | ||
+ | - Is it taking up floor space that would be used by other members? | ||
+ | - Should the Board vote that it stay or go or should the members? | ||
+ | - Tom noted there' | ||
+ | - It was taking up space and no one championed it, so it was removed | ||
+ | - **VOTE: Should we put it before the members to decide if it is a tool for everyone or a personal project?** | ||
+ | - 5 voted yes and 2 people abstained | ||
+ | - 8:00 - 40 watt laser cutter | ||
+ | - Only JasonG and 2 others have been trained on it | ||
+ | - Not clear if those 2 people can train others | ||
+ | - Jason did offer a training session, but it sounds like it was poorly attended | ||
+ | - Brant said he'd request another training session and post to the member' | ||
+ | - 8:07 - KevinC' | ||
+ | - There' | ||
+ | - Tom emailed the list on Tuesday about it | ||
+ | - Kevin replied that the parking pass had fell off it and it was intended for a sandblasting cabinet for group use | ||
+ | - The Board was not contacted about it and it's not clear if any other members are in favor of it | ||
+ | - Pete noted that the table is clamped to might also be KevinC' | ||
+ | - MattW raised concerns about how well the cabinet would be sealed | ||
+ | - Tom also noted the wood will need to be replaced eventually as the sand would eat it | ||
+ | - MattW said he would ask KevinC for plans/ | ||
+ | - 8:12 - BillW and others mentioned the desire for larger sandblasting cabinet | ||
+ | - The Board asked for more details when they are available and to consider soliciting donations from members | ||
+ | - 8:13 - New equipment/ | ||
+ | - 8:13 - Stake Anvil stand in forging area (Dan) | ||
+ | - Dan explained that Jake and 2 other members were OK with it, but he wanted to bring it before the Board also | ||
+ | - There were no objections noted | ||
+ | - 8:15 - BillW wants to bring in his desktop arbor press | ||
+ | - **VOTE: Board approved arbor press** | ||
+ | - Location TBD | ||
+ | - 8:16 - Wood lathe offered by JoeR | ||
+ | - 48" long, 2 HP motor | ||
+ | - Also a 6" wide belt sander and 10" disc sander unit offered | ||
+ | - **VOTE: Board approved both tools** | ||
+ | - Joe also noted that his metal horizontal bandsaw had been used for cutting wood recently, the coolant was off | ||
+ | - 8:20 - Final location of the 4x8 router TBD | ||
+ | - The intent discussed was to replace the current CNC router in the wood shop | ||
+ | - The new 4x8 router would need to be oriented north-south along the long axis to fit in the room | ||
+ | - It was previously suggested the panel saw be moved into the Kuka enclosure, however it will not be possible to rip 8 foot long stock in that space, the overrun is too limited | ||
+ | - 8:21 - Pete mentioned a possible material/ | ||
+ | - 8:23 - Tiffany and others would like to build a jeweler' | ||
+ | - Near the metal shop tools would be ideal | ||
+ | - Tiffany said she would email the Board with plans/notes | ||
+ | - 8:25 - BretD is looking for an etching press | ||
+ | - Pete and others said we might have one already, will look after the meeting | ||
+ | - 8:27 - Events: | ||
+ | - Hardware Hackathon | ||
+ | - RyanK would like to host some of it at MMS | ||
+ | - Looking for MMS liaison to work with RyanK | ||
+ | - Brant will post to the public mailing list for volunteers | ||
+ | - Television show filming (Pete) | ||
+ | - Email has been posted to the member' | ||
+ | - 8:30 - Any topics from members who are present | ||
+ | - 8:32 - BillW mentioned he would like a shop vac dedicated to the current sandblasting cabinet | ||
+ | - 8:32 - KarenP asked about getting power for a ceramics kiln she'd like to bring in | ||
+ | - Tom referred her to DeboraLynn to coordinate efforts | ||
+ | - There are already plans to have power installed for a kiln | ||
+ | - 8:34 - KarenP requested a light be added to the north door (door 1) | ||
+ | - Safety concerns | ||
+ | - Stairs are dangerous in the dark | ||
+ | - The bushes block light from street | ||
+ | - Tom and others noted there may be a street light out on that side of the building | ||
+ | - Brant said he would check into it and maybe call WE Energies | ||
+ | |||
+ | |||
====== Board Meeting Agenda for March 27, 2014 (Rescheduled from the 20th) ====== | ====== Board Meeting Agenda for March 27, 2014 (Rescheduled from the 20th) ====== | ||
Line 23: | Line 182: | ||
- CNC Router (Hagopian, | - CNC Router (Hagopian, | ||
- CNC Plasma Cutter (JRod) | - CNC Plasma Cutter (JRod) | ||
- | - To be completed April 30th, 2014 | + | - To be completed April 30th, 2014 - Tentative |
- HMMMMM | - HMMMMM | ||
- KevinC' | - KevinC' |