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boardmeetingagenda:2014-02-20
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boardmeetingagenda:2014-02-20 [2014/02/16 14:07] branth |
boardmeetingagenda:2014-02-20 [2014/03/16 19:00] (current) branth |
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| - | ====== Board Meeting | + | ====== Board Meeting |
| + | |||
| + | ===== Notes ===== | ||
| + | |||
| + | Meeting Time: 7pm\\ | ||
| + | Location: Lenox | ||
| + | |||
| + | * 5 minute time limit per highest-level bullet point. | ||
| + | * All members are welcome to attend, and non-board members can join the conversation when invited. | ||
| + | |||
| + | - Legal/ | ||
| + | - 7:06 PM - Membership Management Software Discussion | ||
| + | - Tom, Dan, and Joe have been working on the Quickbooks software | ||
| + | - Joe indicated that we will be treating members as ' | ||
| + | - We have been able to export member bio data from the current software | ||
| + | - DanJ and JasonG both have access to the AppEngine software | ||
| + | - There is more research to do regarding how the access control system will tie into Quickbooks | ||
| + | - We may want to keep the AppEngine for access/door keys only | ||
| + | - 7:11 PM - Taxes for 2013 | ||
| + | - Tom suggested that to keep things simple, we use a CPA this year | ||
| + | - Tom proposed that a CPA would cost between $200-300/ | ||
| + | - Brant and Joe would send spreadsheets and balances to Tom and DanJ for their use in the taxes | ||
| + | - We do not believe Space Federation requires anything from us at this time | ||
| + | - 7:15 PM - Next Treasurer' | ||
| + | - January 2014 report requested for next week | ||
| + | - 7:17 PM - Lowering dues | ||
| + | - The Board discussed reducing dues as soon as possible and weighed the pros and cons of doing so | ||
| + | - Members will need to receive new invoices, this will require several hours in the member app | ||
| + | - Member storage will need to be considered, new pallet/ | ||
| + | - It may be best to do this now before we enter it into Quickbooks, do everything at once | ||
| + | - No one wants to make any hasty decisions or lower dues prematurely, | ||
| + | - Our finances (expenses vs. income) appear to support lowering dues | ||
| + | - The new rate would be $40 per month for 24/7/365 access and a reasonable amount of storage space | ||
| + | - Family can still join for $10 per month | ||
| + | - All other membership levels would be defunct | ||
| + | - Expenses average around $4,400 per month | ||
| + | - Incomes average around $5-6,000 | ||
| + | - Projections, | ||
| + | - Average 120 members at $40/mo. = $4,800 | ||
| + | - 20 or so family members at $10/mo. = $200 | ||
| + | - Rental spaces and vaults = Additional $1-2,000 | ||
| + | - The Board suggested we handle storage by providing each members with the equivalent of half a pallet (or one 3x3x3 shelf) from now on | ||
| + | - Charles asked what the original intent was for giving veterans a discounted rate | ||
| + | - The Board indicated it was mostly a gesture of appreciation | ||
| + | - It was also based partly off movie theaters and theme parks that offer student, veteran, and senior discounts. | ||
| + | - Charles expressed concern over veterans now having to pay more if they want a full pallet | ||
| + | - Tom suggested we grandfather in full sized pallets for veterans | ||
| + | - Current veterans can keep their pallet | ||
| + | - New members will not be eligible as we will no longer have a veteran membership level | ||
| + | - BOARD VOTED UNAMIMOUSLY TO LOWER DUES STARTING MARCH 1, 2014 | ||
| + | - 7:30 PM - Classes/ | ||
| + | - David Bryan from TCMaker/ | ||
| + | - David said that TCMaker regularly offers welding classes. | ||
| + | - (2) 4-hour sessions given | ||
| + | - The first hour is devoted to safety | ||
| + | - Events are posted to Eventbrite and StarTribute' | ||
| + | - Students/ | ||
| + | - HackFactory collects the money from students/ | ||
| + | - This accounts for roughly $5,000/year income | ||
| + | - Instructors are paid by HackFactory, | ||
| + | - Guests/ | ||
| + | - This differs from our current policies | ||
| + | - Tom, Dan, and others spoke about the concerns in Milwaukee and/or Wisconsin | ||
| + | - Our liability insurance is limited and does not cover compensated instructors | ||
| + | - Anyone teaching and receiving compensation needs professional liability insurance | ||
| + | - MattW explained he'd like to teach classes so he can purchase a new welder | ||
| + | - Cost of the new welder will be about $5,000 | ||
| + | - Possibilities discussed, ways to teach classes within our current policies and insurance limitations | ||
| + | - Treating MMS as a fraternal organization rather than a club? Benefits? | ||
| + | - Can guests use power tools in classes? | ||
| + | - Classes taught by community colleges or other groups | ||
| + | - Classes outside the premises, off-site | ||
| + | - Consider adding a temporary membership level or class/ | ||
| + | - Examples given included having a crew of people help on a 24-48 hour project | ||
| + | - It was noted a full-time member should likely supervise or act as the responsible party for any person or group of temporary members | ||
| + | - Board to consider getting a quote on adding an insurance rider for teachers | ||
| + | - Could the revenue of classes help offset the cost of extra insurance? | ||
| + | - No action was taken on these topics at this meeting, only discussion | ||
| + | - 7:51 PM - Other insurance topics | ||
| + | - Insurance for the Board of Directors (Brant still hasn't sent in the quote) | ||
| + | - 7:53 PM - Partial payments/ | ||
| + | - Joe indicated that he has closed these invoices | ||
| + | - No one objected | ||
| + | - 7:54 PM - Donation boxes and Area Champions | ||
| + | - Topics discussed included | ||
| + | - Asking Area Champions for budgets | ||
| + | - Is it OK to stump/ask members for donations? | ||
| + | - No one objected, do at your own discretion | ||
| + | - Possible approaches: | ||
| + | - Submit budgets for Board approval | ||
| + | - Spend money and get reimbursed on a case-by-case basis | ||
| + | - How do people feel about collecting surplus/ | ||
| + | - Area Champions and others in attendance mostly OK with this, no objections noted at this time | ||
| + | - Most prefer soliciting donations from members for specific projects/ | ||
| + | - The Board asked Area Champions in attendance for budgets/ | ||
| + | - Lexie/ | ||
| + | - (Lance submitted a budget for the Laser Cutter Room soon after the meeting) | ||
| + | - 8:20 PM - Policies and Procedures: | ||
| + | - New Member Orientation Classes | ||
| + | - Nothing happened in February, no one championed it, those interested were busy/ | ||
| + | - Brant indicated he would pick a date and post it to the mailing list to motivate us to start having them | ||
| + | - These will now occur the first Saturday of each month at 10:00 AM | ||
| + | - (First one occurred on Saturday, March 1st) | ||
| + | - 8:25 PM - Status of a task list for Safety Coordinator | ||
| + | - No news, nothing discussed | ||
| + | - 8:26 PM - Goals for 2014 (added by Pete) | ||
| + | - No news, nothing discussed | ||
| + | - 8:27 PM - Status of proposal for a new DVR/camera system (ChrisH, | ||
| + | - BOARD VOTED TO ALLOW FOR A MAXIMUM BUDGET OF $450 | ||
| + | - Brant said he'd look up the model previously discussed on Amazon and buy it | ||
| + | - 8:29 PM - Status of wiki/ | ||
| + | - Working like a charm according to ChrisH | ||
| + | - 8:30 PM - Parking flyer to neighbors | ||
| + | - Body of letter/ | ||
| + | - Need to print several copies and get help distributing | ||
| + | - Tom suggested a neighborhood block party/ | ||
| + | - Check on progress of Building Topics/ | ||
| + | - 8:35 PM - Air compressor | ||
| + | - Work in progress, some downtime planned but exact date/ | ||
| + | - 8:40 PM - Gas lines for forge/ | ||
| + | - BOARD VOTED TO PROCEED WITH PRICING/ | ||
| + | - Black steel piping being considered | ||
| + | - Tom and Dan to do most of the work, final connection by a plumber likely | ||
| + | - Check on progress of Member Projects: | ||
| + | - Nothing new discussed | ||
| + | - New equipment/ | ||
| + | - TomG brought in a new plasma cutter | ||
| + | - DanJ said we have some new forging tools | ||
| + | - Someone asked about helping to update the equipment photos online | ||
| + | - Events: | ||
| + | - None | ||
| + | - Any topics from members who are present | ||
| + | - Looking up Milwaukee Makerspace location on Google Maps takes you to the Whitewater Makerspace address | ||
| + | - Pete, Dan to review | ||
| + | - Someone mentioned we should review how they do training/ | ||
| + | ===== Agenda | ||
| Meeting Time: 7pm\\ | Meeting Time: 7pm\\ | ||
| Line 9: | Line 144: | ||
| - Legal/ | - Legal/ | ||
| - Membership Management Software Discussion | - Membership Management Software Discussion | ||
| + | - Taxes for 2013 | ||
| + | - Next Treasurer' | ||
| + | - Lowering dues | ||
| - Any insurance topics to discuss? | - Any insurance topics to discuss? | ||
| - | - Insurance for the Board of Directors | + | - Insurance for the Board of Directors |
| - Partial payments/ | - Partial payments/ | ||
| - Donation boxes and Area Champions | - Donation boxes and Area Champions | ||
| Line 21: | Line 159: | ||
| - For the Building | - For the Building | ||
| - Status of proposal for a new DVR/camera system (ChrisH, | - Status of proposal for a new DVR/camera system (ChrisH, | ||
| - | - Status of wiki/ | + | - Status of wiki/ |
| - Parking flyer to neighbors | - Parking flyer to neighbors | ||
| - Check on progress of Building Topics/ | - Check on progress of Building Topics/ | ||
| - | - ... | + | - Air compressor |
| + | - Gas lines for forge/ | ||
| - Check on progress of Member Projects: | - Check on progress of Member Projects: | ||
| - MattN' | - MattN' | ||
| - | - ... | + | - CNC Router |
| + | - CNC Plasma | ||
| - New equipment/ | - New equipment/ | ||
| - ... | - ... | ||
boardmeetingagenda/2014-02-20.1392559652.txt.gz · Last modified: 2014/02/16 14:07 by branth
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