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boardmeetingagenda:2014-01-16
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boardmeetingagenda:2014-01-16 [2014/01/12 15:14] branth |
boardmeetingagenda:2014-01-16 [2014/01/24 15:55] (current) branth [Board Meeting Notes for January 16, 2014] |
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| + | ====== Board Meeting Notes for January 16, 2014 ====== | ||
| + | |||
| + | |||
| + | Meeting Time: 7pm\\ | ||
| + | Location: Lenox | ||
| + | |||
| + | - Started late | ||
| + | - 7:20 PM - Legal/ | ||
| + | - New Treasurer Roundtable Discussion - Tabled | ||
| + | - Membership Management Software Discussion | ||
| + | - TomG mentioned a software solution through QuickBooks, however it has an introductory fee and costs $80/month. | ||
| + | - Others wondered if we could somehow read the Quicken database through MS Access. | ||
| + | - We should review our balance sheets to prepare for tax season. | ||
| + | - The group agreed to pick a day to meet and review the books. | ||
| + | - Should we set a due date? Not determined in this meeting. | ||
| + | - Any insurance topics to discuss? | ||
| + | - Insurance for the Board of Directors | ||
| + | - Brant has not yet filled the quote forms out, but will soon | ||
| + | - 7:28 PM - Considering hiring a cleaning service? (Ron,DL) | ||
| + | - The group discussed the cleanliness of the space. | ||
| + | - Adrian suggested we ask for volunteers after each Tuesday meeting. | ||
| + | - We once again discussed the possibility of reimbursing member dues for people who agree to clean regularly, take out trash, or recycle boxes. | ||
| + | - The concern has always been that some people would eventually take advantage of volunteers and leave messes knowing that someone else will clean up after them. | ||
| + | - 7:30 PM - Policies and Procedures: | ||
| + | - New Member Orientation Classes | ||
| + | - Should we set a due date? | ||
| + | - Yes, the group agreed to begin Saturday, February 8th | ||
| + | - And continuing on the second Saturday of each month | ||
| + | - 7:32 PM - Discuss the need for a Safety < | ||
| + | - Inventory supplies regularly? | ||
| + | - Others agreed that we should generate a list of supplies and items to check regularly | ||
| + | - Is this part of the facilities/ | ||
| + | - The Facilities Director could ask for a volunteer to help with this. | ||
| + | - 7:34 PM - Smoking outside the space (Adrian) | ||
| + | - Cigarette butts and the ash bucket sit right outside Door #3. | ||
| + | - The group discussed options for cleaning it up, including making or buying a butt receptacle. | ||
| + | - TomG, Brant and others agreed that smokers should police other smokers. | ||
| + | - It was noted that if smokers can't keep the area clean, maybe we should ban smoking on the premises. | ||
| + | - 7:36 PM - Goals for 2014 (added by Pete) TABLED FOR A LATER DATE | ||
| + | - For the Group | ||
| + | - For the Board | ||
| + | - For the Building | ||
| + | - Review (outdated!) Member Agreements online (added by Pete) | ||
| + | - Brant indicated that both of the documents Pete shared had not been updated in some time and the Member Handbook on the wiki is more than sufficient. | ||
| + | - The two older documents will be abandoned. | ||
| + | - 7:38 PM - Questions about security system (added by Chris) | ||
| + | - Chris noted other spaces he's been to have more cameras in rooms. | ||
| + | - Chris plans to write a proposal to the Board for a 16 camera system to replace the current 8 camera unit. | ||
| + | - 7:43 PM - Check on progress of Building Topics/ | ||
| + | - Furnace upgrades done | ||
| + | - Scrap metal pallet will be leaving soon | ||
| + | - TomG is planning to hold regular "how to sort scrap" classes | ||
| + | - His first class on Wednesday had 8 people and lasted 2 hours | ||
| + | - A weekend class will be announced soon | ||
| + | - 7:45 PM - Check on progress of Member Projects: | ||
| + | - A member' | ||
| + | - Proposed process: | ||
| + | - Member proposes 'space project to the board. | ||
| + | - Board discusses project (quickly) and proposed time frame | ||
| + | - Assuming the project/ | ||
| + | - Member(s) work on project. | ||
| + | - Upon completion of the project (This means documented and available for other members of the space to use after training), the storage fees for the space are refunded to the members working on the project. | ||
| + | - The Board plans to approach the membership like this: | ||
| + | - Board votes on a written version as a proposed rule (and it was passed in this meeting) | ||
| + | - If passed, it gets posted to the members only list for 1 week for comments. | ||
| + | - If no major objections, the board can vote it in as a new rule. | ||
| + | - If there are major objections but the board still thinks it should be a policy, we put it to a vote of the membership. | ||
| + | - This would not be a part of the By-Laws, but a policy. | ||
| + | - It was discussed that projects would be reviewed monthly by the Board. | ||
| + | - Refunds would only occur after the projects are completed. | ||
| + | - Adrian and others suggested we refund one month at a time for the duration that it took to complete the project until the rental space fees are reimbursed. | ||
| + | - New equipment/ | ||
| + | - Nothing at this time. | ||
| + | - Events: | ||
| + | - Nothing at this time. | ||
| + | - 7:54 PM - Any topics from members who are present | ||
| + | - Thermostats | ||
| + | - MattW(?) asked what we can do about thermostats being left on and wasting energy. | ||
| + | - TomG suggested cutting the trace for the HOLD button | ||
| + | - Internet service | ||
| + | - JasonG mentioned a provider named MegaPath has offered DSL at a rate similar to our current TWC account | ||
| + | - No further action was taken | ||
| + | - DanJ and ChrisH indicated that they have installed updates for Wordpress and Dokuwiki | ||
| + | |||
| ====== Board Meeting Agenda for January 16, 2014 ====== | ====== Board Meeting Agenda for January 16, 2014 ====== | ||
| Line 20: | Line 104: | ||
| - Discuss the need for a Safety < | - Discuss the need for a Safety < | ||
| - Inventory supplies regularly? Is this part of the facilities/ | - Inventory supplies regularly? Is this part of the facilities/ | ||
| + | - Smoking outside the space (Adrian) | ||
| - Goals for 2014 (added by Pete) | - Goals for 2014 (added by Pete) | ||
| - For the Group | - For the Group | ||
| - For the Board | - For the Board | ||
| - For the Building | - For the Building | ||
| - | - Review (outdate!) Member Agreements online (added by Pete) | + | - Review (outdated!) Member Agreements online (added by Pete) |
| - http:// | - http:// | ||
| - https:// | - https:// | ||
| Line 32: | Line 117: | ||
| - ... | - ... | ||
| - Check on progress of Member Projects: | - Check on progress of Member Projects: | ||
| - | | + | - A member' |
| + | - Proposed process: | ||
| + | - Member proposes 'space project to the board. | ||
| + | - Board discusses project (quickly) and proposed time frame | ||
| + | - Assuming the project/ | ||
| + | - Member(s) work on project. | ||
| + | - Upon completion of the project (This means documented and available for other members of the space to use after training), the storage fees for the space are refunded to the members working on the project. | ||
| + | - Suggested approach: | ||
| + | - Board votes on a written version as a proposed rule | ||
| + | - If passed, it gets posted to the members only list for 1 week for comments. | ||
| + | - If no major objections, the board can vote it in as a new rule. | ||
| + | - If there are major objections but the board still thinks it should be a policy, we put it to a vote of the membership. | ||
| + | - This would not be a part of the By-Laws, but a policy. | ||
| + | | ||
| - New equipment/ | - New equipment/ | ||
| - ... | - ... | ||
boardmeetingagenda/2014-01-16.1389539674.txt.gz · Last modified: 2014/01/12 15:14 by branth
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