Meeting Time: 7pm
Location: Lenox

1. Started late
2. 7:20 PM - Legal/Financial:
   1. New Treasurer Roundtable Discussion - Tabled
   2. Membership Management Software Discussion
      1. TomG mentioned a software solution through QuickBooks, however it has an introductory fee and costs $80/month.
      2. Others wondered if we could somehow read the Quicken database through MS Access.
      3. We should review our balance sheets to prepare for tax season.
      4. The group agreed to pick a day to meet and review the books.
      5. Should we set a due date? Not determined in this meeting.
   3. Any insurance topics to discuss?
      1. Insurance for the Board of Directors
         1. Brant has not yet filled the quote forms out, but will soon
   4. 7:28 PM - Considering hiring a cleaning service? (Ron,DL)
      1. The group discussed the cleanliness of the space. MattW did not believe it was a problem just yet. ChrisH indicated he has seen fruit flies around trash cans with food waste.
      2. Adrian suggested we ask for volunteers after each Tuesday meeting. The group agreed to add it to the Tuesday agendas.
      3. We once again discussed the possibility of reimbursing member dues for people who agree to clean regularly, take out trash, or recycle boxes.
      4. The concern has always been that some people would eventually take advantage of volunteers and leave messes knowing that someone else will clean up after them.
3. 7:30 PM - Policies and Procedures:
   1. New Member Orientation Classes
      1. Should we set a due date?
         1. Yes, the group agreed to begin Saturday, February 8th
         2. And continuing on the second Saturday of each month
   2. 7:32 PM - Discuss the need for a Safety Officer Coordinator (added by Brant)
      1. Inventory supplies regularly?
         1. Others agreed that we should generate a list of supplies and items to check regularly
      2. Is this part of the facilities/operations role? (Ron,DL,Brant)
         1. The Facilities Director could ask for a volunteer to help with this.
   3. 7:34 PM - Smoking outside the space (Adrian)
      1. Cigarette butts and the ash bucket sit right outside Door #3.
      2. The group discussed options for cleaning it up, including making or buying a butt receptacle.
      3. TomG, Brant and others agreed that smokers should police other smokers.
      4. It was noted that if smokers can't keep the area clean, maybe we should ban smoking on the premises. This is something the landlord could require of Makerspace if they chose to do so.
   4. 7:36 PM - Goals for 2014 (added by Pete) TABLED FOR A LATER DATE
      1. For the Group
      2. For the Board
      3. For the Building
   5. Review (outdated!) Member Agreements online (added by Pete)
      1. Brant indicated that both of the documents Pete shared had not been updated in some time and the Member Handbook on the wiki is more than sufficient.
      2. The two older documents will be abandoned.
   6. 7:38 PM - Questions about security system (added by Chris)
      1. Chris noted other spaces he's been to have more cameras in rooms.
      2. Chris plans to write a proposal to the Board for a 16 camera system to replace the current 8 camera unit.
4. 7:43 PM - Check on progress of Building Topics/Projects:
   1. Furnace upgrades done
   2. Scrap metal pallet will be leaving soon
   3. TomG is planning to hold regular “how to sort scrap” classes
      1. His first class on Wednesday had 8 people and lasted 2 hours
      2. A weekend class will be announced soon
5. 7:45 PM - Check on progress of Member Projects:
   1. A member's proposal to incentivize completion of “Space Projects”
      1. Proposed process:
         1. Member proposes 'space project to the board. The proposal includes a rough estimate of the total time needed to complete the project (in months).
         2. Board discusses project (quickly) and proposed time frame
         3. Assuming the project/time frame are accepted:
         4. Member(s) work on project. The member(s) working on the project pay for the storage space as if it were “normal” storage space.
         5. Upon completion of the project (This means documented and available for other members of the space to use after training), the storage fees for the space are refunded to the members working on the project. A maximum of the proposed time frame worth of months will be refunded.
      2. The Board plans to approach the membership like this:
         1. Board votes on a written version as a proposed rule (and it was passed in this meeting)
         2. If passed, it gets posted to the members only list for 1 week for comments.
         3. If no major objections, the board can vote it in as a new rule.
         4. If there are major objections but the board still thinks it should be a policy, we put it to a vote of the membership.
         5. This would not be a part of the By-Laws, but a policy.
      3. It was discussed that projects would be reviewed monthly by the Board.
      4. Refunds would only occur after the projects are completed.
      5. Adrian and others suggested we refund one month at a time for the duration that it took to complete the project until the rental space fees are reimbursed.
6. New equipment/donations:
   1. Nothing at this time.
7. Events:
   1. Nothing at this time.
8. 7:54 PM - Any topics from members who are present
   1. Thermostats
      1. MattW(?) asked what we can do about thermostats being left on and wasting energy.
      2. TomG suggested cutting the trace for the HOLD button
   2. Internet service
      1. JasonG mentioned a provider named MegaPath has offered DSL at a rate similar to our current TWC account
      2. No further action was taken
   3. DanJ and ChrisH indicated that they have installed updates for Wordpress and Dokuwiki

Meeting Time: 7pm
Location: Lenox

• 5 minute time limit per highest-level bullet point.
• All members are welcome to attend, and non-board members can join the conversation when invited.

1. Legal/Financial:
   1. New Treasurer Roundtable Discussion
   2. Membership Management Software Discussion
      1. Should we set a due date?
   3. Any insurance topics to discuss?
      1. Insurance for the Board of Directors
   4. Considering hiring a cleaning service? (Ron,DL)
2. Policies and Procedures:
   1. New Member Orientation Classes
      1. Should we set a due date?
   2. Discuss the need for a Safety Officer Coordinator (added by Brant)
   3. Inventory supplies regularly? Is this part of the facilities/operations role? (Ron,DL,Brant)
   4. Smoking outside the space (Adrian)
   5. Goals for 2014 (added by Pete)
      1. For the Group
      2. For the Board
      3. For the Building
   6. Review (outdated!) Member Agreements online (added by Pete)
      1. http://milwaukeemakerspace.org/wp-content/uploads/2011/07/member_agreement.pdf
      2. https://docs.google.com/document/pub?id=1UWO0Zg3qHm5SMAKl-UNipO96jqP48O7-6q_LSQOEMHw
      3. (Note I am not sure why the wiki links to the second one, a Google Doc, instead of the PDF on the site.)
   7. Questions about security system (added by Chris)
3. Check on progress of Building Topics/Projects:
   1. …
4. Check on progress of Member Projects:
   1. A member's proposal to incentivize completion of “Space Projects”
      1. Proposed process:
         1. Member proposes 'space project to the board. The proposal includes a rough estimate of the total time needed to complete the project (in months).
         2. Board discusses project (quickly) and proposed time frame
         3. Assuming the project/time frame are accepted:
         4. Member(s) work on project. The member(s) working on the project pay for the storage space as if it were “normal” storage space.
         5. Upon completion of the project (This means documented and available for other members of the space to use after training), the storage fees for the space are refunded to the members working on the project. A maximum of the proposed time frame worth of months will be refunded.
      2. Suggested approach:
         1. Board votes on a written version as a proposed rule
         2. If passed, it gets posted to the members only list for 1 week for comments.
         3. If no major objections, the board can vote it in as a new rule.
         4. If there are major objections but the board still thinks it should be a policy, we put it to a vote of the membership.
         5. This would not be a part of the By-Laws, but a policy.
   2. …
5. New equipment/donations:
   1. …
6. Events:
   1. …
7. Any topics from members who are present