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--- boardmeetingagenda:2013-03-21 [2013/03/21 14:39]
branth
+++ boardmeetingagenda:2013-03-21 [2013/04/01 14:56]
branth
@@ Line 1: / Line 1: @@
 ====== Board Meeting Agenda for March 21, 2013 ======
-Meeting Time: 7pm\\
+Meeting was cancelled by the Board however some voting took place via email.
-Location: Lenox
-  * 10 minute time limit per highest-level bullet point.
+Item 1:\\
-  * All members are welcome to attend, and non-board members can join the conversation when invited.
+Closed circuit camera system - vote yes for a camera system to be installed at Lenox or vote no, a system should not be installed\\
+Result:\\
+Approved - 6 yes, 1 no\\
-  - Operations notes
+Item 2:\\
-      - Update from Operations Director
+Camera system budget - vote yes for MMS to pay for it with a $300 limit or vote no, funding needs to be from somewhere else or cheaper\\
-      - Plan for assistance/volunteers
+Result:\\
-      - Lease forms/equipment checkout forms
+Approved - 5 yes, 2 no\\
-      - Member storage signs - status?
-  - Treasurer notes
+Item 3:\\
-      - Update from Treasurer
+Trash pickup - vote yes to get either a bigger dumpster or more frequent service, which ever is cheaper or vote no to stay as-is\\
-      - <del>Treasurer's Report before it's sent to membership if it is issued earlier in the week</del> Will be sent soon
+Not approved - 1 yes, 4 no, 2 indifferent\\
-      - <del>What do we need to prepare for tax season?  (Form requested from Royce, etc.)</del> Answered
-      - Copy of liability insurance policy
+Item 4:\\
-  - Communications notes
+Operations Director/equipment lease forms - vote yes to put a deadline on the completion of equipment lease forms by next Board Meeting (April 4th) or hold Operation Director accountable, vote no to discuss other options\\
-      - Update from Communications Director
+Not approved - 2 yes, 3 no, 2 abstain\\
-  - Art Jamboree
-      - Last meeting before event
+Item 5:\\
-      - Cleaning, organizing, preparing, etc. (see Lenox To-Do List)
+Vote to cancel tonight's Board Meeting\\
-  - Increasing frequency of trash pickup
+Approved - 1 no, 5 yes, 1 no response (motion carried anyway with 5 votes as quorum)\\
-      - Are we interested in this?  How about a bigger dumpster?
-      - 4 yard dumpster
-      - Once a week
-  - Cameras/security (Brant plans to ask for a vote on this tonight)
-      - Brant proposes we (re)install a DVR camera system
-      - Cameras would help reduce risk; act as an objective witness to situations that may endanger life, safety or property should something come up
-      - We had a system at the Chase building, but it was unreliable
-      - At a minimum we should have cameras on the doors to watch who/what is coming and going
-      - Proposed budget is approx. $300
-  - On a related note, a webcam would also be a nice feature for our website
-  - Monthly Board Meetings (Brant plans to ask for a vote on this also)
-      - At the request of some Board Members, let's find a date when we can transition to Monthly Board Meetings
-      - Brant suggests we meet April 4th (it's right after the Art Jamboree) and April 18th, then May 16th
-      - Halfway through the month is a good point for the Treasurer's Report

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