• Tim calls meeting to order at p.m.

• Tim Campbell

• Jon Drayna

• Faith F. standing in for secretary and taking minutes

* October 20th, 2022

• See report.

1. Discussing the Long Arm Quilting Machine budget
   • The overall expenditure, ~$6,377 (49%)
   • Pay-to-use system and limits thereof (people who donate get time back on machine)
   • Board's responsibilities (tracking usage/training, tracking the impact to the Makerspace and the users of the area)
   • Finalizing terms of the vote and calling it
2. Discovery World Memberships/Relationship
   • Discovery World asked for information relating to group memberships
   • Precedent dictates that people/company may pay for others' memberships, so long as the member goes through the same onboarding as all members. There is no bundle discount offered.
3. Makesgiving
   • Budget?
   • BoD Involvement?
   • Set up days, tear down days
4. Updating the member month-to-month sublease rates for Maker Village
   • Per the new lease with MMS:

Sublessor rent will be calculated at rates that are to be set by Makers Village Investors Group LLC (Landlord). These rents will be initially set at the signing of this contract, and hereafter be changed no more than 1 time per calendar year and must be preceded by at least a 90 day notice prior to the increase.

Landlord will work with all tenants to adjust space to accommodate any financial hardships this might cause. Changes to month-to-month lease rates will be discussed with Tenant Board of Directors at a public meeting prior to announcement to the membership.

I would like to discuss modifications to pricing at this time, to take effect on March 1st 2023

1. Facilities Director Bank Card/Budget
   • Proposal to give the Facilities Director a space debit card with limit to help with general space upkeep (facilities director already regularly uses personal card and requires regular reimbursement, this seeks to simplify the process)
   • Setting use case
   • Reminder, purchases made on Makerspace cards send an email to treasurer@milwaukeemakerspace.org for trackability
2. Updates on Facilities
   • Norwich Up-for-grabs area
   • Norwich Impound Lot
   • Updates on assistant Facilities Director (have we scared them off yet?)
3. QuickBooks integration update
   • Prices for moving our financing over to quickbooks
   • Support needed? Timeline for transition?
   • Notify membership of intention to switch to system if required by by-laws, else call vote and begin transition
4. Culture of Safety
   • Request from Norwich users to remind members of general equipment safety. Are we being proactive?
5. By-Laws!
   • Confirm that the responsibilities (article 4, sec 3) for each board member are still reasonable, accurate to the work they regularly do (and historically have done)
6. Member Handbook!
   • Confirm the member handbook is up-to-date and relevant
   • Set schedule to address gaps in the handbook
   • Grammar, punctuation check
   • Codify conflict response plans
   • Guest waivers (still used?), do electronic waivers count? Question for legal counsel
   • Age of guest minimum, expand upon exceptions or strike the rule?
   • Reconcile the FAQ section with the Member Handbook
   • Confirm the Code of Conduct furthers the mission of the space equitably and sustainably, including the warning system
   • Confirm the wording of the Anti-Harassment policy furthers the mission of the makerspace and is working as intended
   • warning system

• Talk about ordering 1000 trifolds at .25 cents per trifold

* Projects:

• Norwich: up-for-grabs and impound lots, better labelling
• Lenox: power drops (and eye protection) for stained glass. Many donated.