Item 1:
Tom proposed that we use a CPA to do our taxes, would cost between $200-300/year

Item 2:
Vote to reduce membership dues to $40/mo., keep family members at $10/mo. and reduce the number of membership levels. Both membership levels would include 24/7/365 access to the building and half a pallet (3'x3'x3') of storage space.

Item 3:
Vote to approve a maximum $450 budget for a new 16 camera, IP-based security system and DVR.

Item 4:
Vote to approve Tom and Dan to price up and install new gas piping for the forging area. Exact costs TBD.

*Voting conducted in-person, at meeting

Item 1:
Due to scheduling conflicts, Board Members suggested the March Meeting be rescheduled for the 27th.

*Voting conducted via email

Item 1:
Vote to issue a warning to a member regarding misuse of the forge

*Voting conducted via email

Item 1:
Eventually require a 90-day probationary period for new members, during which:

1. They will be expected to attend an Orientation Class
2. May not reorganize or modify parts of the building
3. The implementation is still to be determined

Item 2:
Should the Board let members decide if the HMMMMM is a tool for everyone or a personal project?

Item 3:
Vote to allow BillW to bring in his arbor press.

Item 4:
Vote to allow JoeR to bring in a wood lathe and combination belt/disc sander.

*Voting conducted in-person, at meeting

Item 1:
Vote to upgrade Internet service with Time Warner
Current plan: ~$140/month for 10 MBps down, 1 MBps up
Proposed plan: ~$300/month for 35 down, 5 up, and a 3-year contract

Item 2:
Vote to approve and fund (up to $130) new member storage in East Room
Money will be spent on lumber, plywood, and wire mesh
Tiffany and Brant are leading the effort

*Voting conducted via email

*Item 1:
Vote to require new “tools for the space” projects rent floor space until completion, then be reimbursed one month at a time until repaid. (See Board Notes for details)

Item 2:
Vote on proposal for a garden project in the northwest corner of the lot

Item 3:
Vote to reimburse DanJ $88 for forge gas piping materials

*Voting conducted via email and in meeting
All other voting conducted in meeting

*Item 1:
Vote to give a warning to a member for violation of shop rules by knowingly allowing guests to use power tools and equipment

*Voting conducted via email

*Item 1:
Vote to extend nomination period for position of new Operations/Facilities Director

*Voting conducted via email

*Item 1:
Vote to issue a warning to a member for vandalizing another member's property

*Voting conducted via email

Item 1:
SteveP requested funding to complete the 4×8 CNC router. The Board included these conditions:

1. SteveP to post to the mailing list to solicit donations/support
2. Must raise a minimum of $200 for Board to match
3. Board will match up to $300, for a total of $600

Item 2:
Lucy proposed an area be set up for jewelry with a custom 4'x5' table/bench; additional details to be worked out with metal shop/casting area/Kuka computer

Item 3:
Adrian proposed the Board purchase retractable power cords and air hose reels for the metal shop, a max of $450

Item 4:
Adrian proposed the Board match funding for band saw and cut-off saw blades

Item 5:
Vote to give BobT until the end of June to remove high voltage gear from East Room or put it up fro grabs to members; the stuff will be removed entirely from the building by end of July

*Voting conducted in-person, at meeting

Item 1:
Vote to order more stickers; 3 different designs at 250 of each, approx. $170 total for all

Item 2:
Vote to reschedule board meeting to avoid conflicts with Maker Faire Open House event

*Voting conducted via email

Item 1:
Board to draft revisions to the By-Laws that would allow lapsed members to reapply at the Board's discretion, i.e. members with a history of billing issues would be handled on a case-by-case basis

Item 2:
The Board to purchase 3 shares of the building from Milwaukee Makerspace Investment Group (MMIG).
NOTE: This was later cancelled so that members could thoroughly review the sale.

Item 3:
Board to allow a wall and door be installed to secure the server rack with a maximum budget of $300

Item 4:
Board to allow a picnic table be built for the north side of the building and a bike rack be installed outside Door 4, under the awning near McDonald's.

Item 5:
Board to actively look for a cleaning service for the restrooms, roughly $40/mo. budget

*Voting conducted in-person, at meeting

Item 1:
Board to limit member rental space such that a single member may not rent more than 100 square feet, with possible exemptions at the Board's discretion
Item 2:
Board to increase rental rate for floor space in the West and East Rooms from $0.50/SF to $1.00/SF
Vault hallway floor space would remain $0.50/SF
Vault room rental rates would remain $1.00/SF rounded up to nearest $10
Item 3:
Board to create a new mailing list solely for notices and announcements
Item 4:
Board to allow CubePro 3D Printer to remain at the space (formal vote, previously discussed on message board)
Item 5:
Board to allow Tiffany to organize a Maker Faire After Party with a maximum $500 budget
Item 6:
Board to allow DL/Scott S to bring in a raku kiln
*Voting conducted in-person, at meeting

*Item 1:
Vote to match member contributions to buy a brick with the Makerspace name and logo on it at the Nikola Tesla Museum
If approved, if members raised $175, the Board would commit $175 also, for $350 total
https://www.indiegogo.com/projects/buy-a-brick-for-the-nikola-tesla-museum

Member contributions so far:
Vishal = $25
JoeR = $25
Brant = $25
BobT = $25

*Voting conducted via email

*Item 1:
Vote to issue a warning to a member regarding the storage and removal of property whose ownership is disputed
*Item 2:
Vote to purchase three new vacuums at a member's request, maximum $300 limit total. Ultimately decided we could buy one now and then wait to see if more are needed.
*Item 3:
Vote to allow Maker Faire Milwaukee planners at MMS and BBCM to use our wiki and server space
*Item 4:
Vote to allow a drafting table to be brought in/remain at the space for the screen printing and print lab area

*Voting conducted via email

ChrisH added, regarding Item 3:
Vote yes providing it doesn't increase hosting cost by more than $5/mo.
inbound transfers to the Rackspace server are free (IE, if I upload something to the Wiki).
outbound transfers from the Rackspace server (IE, anyone visiting the webpage, wiki, etc) are $0.12/GB of outbound transfer.
last month, our entire outbound transfer was 35.6GB, for a total of $4.27.

*Item 1:
Vote to establish minimum notification limits:
1. A minimum of 2 weeks notice will be provided before any activity that potentially inconveniences the membership. This includes any activity that can influence space availability (gallery nights, parties, etc) or any activity that requires the response of the membership (questionnaires, building changes, etc).

2. In emergency situations actions can be performed to protect the building, equipment, and membership without prior notice. Notice after the fact must still be provided, as well as an explanation as to why 2 weeks notice was not provided. This includes un-scheduled inspections (city, fire, etc) or events like fire, flood, or other event that was un-plannable and/or un-expected.

*Voting conducted via email

*Item 1:
Vote to approve funds for food/drinks at a Saturday cleanup event
*Item 2:
Vote to contact a member about extra pallet storage not currently being paid for
*Voting conducted via email

*Item 1:
Vote to discontinue offering Makerships

*Voting conducted via email

*Item 1: Vote: Proposed changes to the Green Parking Permit/Red Parking Ticket System

*Item 2: Vote: Give Area Champions the ability to sign green parking permits for their respective areas as well as the middle of the East Room

*Item 3:Vote to schedule Board Meetings
on 6:30pm, 3rd Thursday of each month\\with the option to hold a meeting immediately the following Thursday should the agenda necessitate it

*Item 4:Vote to allow ChrisH to keep a key to the IT Closet and Google Drive access

*Item 5:Vote to allow some new woodworking tools be brought into the Wood Shop

*Voting conducted in person at meeting

*Item 1: See below.

*Item 2: Vote to allow a Member to use approximately 10'x5' of floor space in the East Room for a collaborative art project; to be removed before Thanksgiving 2014

*Item 3: Vote to allow a Member to create an aluminum anodizing work station for all to use; time to complete estimated between 6 weeks and 3 months

*Item 4: Vote to approve funding for printer paper, max $200/year

*Voting conducted via email

—-

*Item 1: Dremel gave away several tools to various people from Maker Faire. Most of the recipients were members and the tools were brought back to the Makerspace. Members on the Maker Faire Planning Committee elected to give BBCM some of the donated tools received during a meeting on 9/30/14. BBCM received less than half of the entire donation; specifically we gave them (1) Combo pack (one Saw-Max, one Multi-Max, one Dremel 3000), (1) 110-piece accessory kit, and (1) Moto-Saw Scroll Saw. This was not originally presented to the full Board of Directors and was called into question one month later. The Board then took a vote to determine if BBCM should be allowed to keep the tools we gave them.

*Item 2: Vote to approve funding to repeat the same sticker order as last time.

*Item 3: Vote to grant Tiffany permission to form a committee regarding Area Champions, consumables, and funding for supplies.

*Item 4: Vote to adopt an official seal for the Board of Directors.

*Item 5: Vote to upgrade from a 2-yard dumpster to a 4-yard with the condition that it is less a $25 increase per month. If it is more, the group will reconsider.

*Voting conducted in person at meeting

—-

*Item 1: Vote to reimburse a member for the new shelving in the Men's & Women's Coat Rooms.

*Item 2: Vote to allow new Coat Room shelving to be used as member storage.

*Item 3: Vote to reimburse a member out of general funds for supplies and tools purchased prior to getting Board or Area Champion approval.

*Item 4: Vote to solicit member feedback regarding minors in the Makerspace via a survey.

*Voting conducted via email

Note 1: Approve this one instance, but remind all members of the donation boxes and reimbursement process already in place.
Note 2: Tom offered to post to the members and suggest they collect the donations and to reimburse this person; Tom cited there was no reason to make an exception for one person.
Note 3: Joe indicated that he did not approve of the expense as he believed if asked the membership could have fulfilled the need at no cost, many have those hand tools just sitting around and would likely be willing to loan them to the space.

Joe proposed a vote to offer a “bounty” or prize to integrate QuickBooks with the existing access control door system? Prize of $300 proposed.

Voting conducted via:

Item 1:
Tom proposed a vote to pass on the name of our insurance agent to EricB and RichardB and let them work out a quote for adding minors (16 and 17 year-old children/kids) as members.

Voting conducted via:

Votes recorded:

BBCM sent an email to the BOD proposing that certain events and items be handled by Milwaukee Makerspace for Maker Faire 2015. Lance noted that:

1. Financial expenditure - this is a potential expenditure of > $1000 - above what the board should just do.
2. Conflict of interest - a lot of the current board members were actively involved in Maker Faire.

Lance proposed a vote to pursue this further and present it to the entire membership for a vote; this is not a vote to approve the funds or agree to commitments, only to take it to the next step.

Voting conducted via:

Votes recorded:

With regard to the previous vote, Vishal suggested that we either:

1. Go to the membership with a proposal
2. Keep the vote in the board and keep the allocated amount under board's maximum decision threshold. Lance and Vishal would recuse themselves. Tom has stated that he won't be as involved next year so Vishal did not see a conflict of interest. He did not see one with Brant either due to his level of involvement last year.

Voting conducted via:

Votes recorded:

Item 1: Vote to ask that the Treasurer (or whomever they delegate) send a list of lapsed member's names to the member's only mailing list each month to inform the membership.

Voting conducted via:

Item 1: Tom proposed a vote to use $200 group funds to purchase compressed air piping materials and fittings. Materials would be used to install a dedicated air line for the Red Dragon CNC Mill and also replace the hose feeding the can crusher and add drops in other areas like the jewelry and polishing areas.

Voting conducted via:

Item 1: Brant suggested the Board adopt the following policy officially, “If your key fob or door code doesn't open the door, you can't use the power tools. Contact a Board Member regarding your membership account.”

Voting conducted via:

Item 1: Brant posted a list of locations where the Board will not place cameras. Based on previous discussions with members, Brant indicated that the “Meeting Room” would never receive a security camera. Lance questioned that requirement and, after a brief email discussion, Brant agreed with Lance but asked for a vote of the Board. A vote of yes supported removing the “Meeting Room” from the list of “never” locations. A vote of no left the “Meeting Room” on the list and thus off limits to security cameras. The result of this vote would not approve the addition of a camera in the Meeting Room, only an agreement to leave it as a possibility in the future.

Voting conducted via:

Item 1: Shane T. requested we keep a stock of higher quality, absorbent paper towels dedicated to the Laser Cutters. The brown paper towels stocked for the restrooms do not work well for cleaning laser cutter beds. The Board voted to purchase towels or reimburse those who do.

Voting conducted via:

Item 1: Deboralynn S. requested a budget of up to $200 for Holiday Make-A-Thon arts and crafts supplies. Some donations have been offered so far, but not every item needed and time is a factor. Up to $200 would be reimbursed regardless of donations, so that the expenses will be covered. Any leftover supplies could either be sold to members or put in storage for next year; DL recommended that we establish a locker were the leftover materials get stored for future community events and are not just put in the craft lab for random consumption.

Voting conducted via:

Item 1: Vote to ask TomG to speak with realtor about getting a CMA report
Item 2: Vote to allow members that were displaced by reorganizing the floor rental spaces to occupy a space in the East Room we designate as “Temporary Vault Hallway Overflow Storage”
Item 3: Vote to clarify the current storage policies:
If you rent short term storage, you continue to keep your free storage space (shelf, locker, cart) If you rent long term storage (anything more than 3 months i.e. Green spaces on storage map) you pay for additional storage, you do not keep free storage
Item 4: Vote to designate shelving in the Women's Coat Room for event supplies
Item 5: Vote to bring in the acrylic bender once it arrives

Voting conducted via:

Item 1: Brant requested funding for replacement water filter cartridges for the unit in the Wash Sink Room.

Voting conducted via:

Item 1: Vote to relocate lockers per the following:

• Lockers tagged as L1, L4, L5 to be moved between the grey member shelves and the Vault Hallway entrance.
• Relocate the fire extinguisher to fit one set of the white lockers at Vault Hallway entrance as well.
• Relocate green lockers between the doors to Vaults 18 & 19. This could deter people from storing stuff there also.
• The filing cabinets could be scrapped, given, away or relocated if someone has a location for them.

Voting conducted via:

—-

Item 1: Approve funding for a one-time application fee of $850 to the IRS.
Item 2: Approve funding to pay CPA a one-time fee for form preparation $1420. No charges for the research he did, just for the time preparing the forms.\\(Tom noted without this our tax bill for 2013 would be over $6,000 and even more for 2014.)

Voting conducted via:

Item 1: Vote to..

Voting conducted via:

—-