Item 1:
Vote to change 5% donation requirement to a suggestion only (commercial activity policy in by-laws/member agreement)

Item 2:
Vote to approve hosting of Art Jamboree event at Makerspace on March 29th

Item 1:
Vote to approve hosting Bay View Gallery Night event at Makerspace on May 31st

Item 2:
Vote to approve $2230 funding for Focus on Energy energy efficiency upgrades

Item 3:
Vote to approve $75 payment to previous owner's snow plow/shovel guy

Item 4:
Vote to approve up to $300 funding for networking and electrical wiring needs

Item 5:
Vote to create a new 'group' membership level, details yet to be determined

Item 6:
Vote to create a new 'veterans and active military' membership level, same rate and privileges as student level

Item 7:
Vote to set a maximum 4'-0“ height for walls/structures built around rental squares

*Voting conducted at meeting

Item 1:
Closed circuit camera system - vote yes for a camera system to be installed at Lenox or vote no, a system should not be installed

Item 2:
Camera system budget - vote yes for MMS to pay for it with a $300 limit or vote no, funding needs to be from somewhere else or cheaper

Item 3:
Trash pickup - vote yes to get either a bigger dumpster or more frequent service, which ever is cheaper or vote no to stay as-is

Item 4:
Operations Director/equipment lease forms - vote yes to put a deadline on the completion of equipment lease forms by next Board Meeting (April 4th) or hold Operation Director accountable, vote no to discuss other options

Item 5:
Vote to cancel tonight's Board Meeting

*Voting conducted via email

Item 1:
Do we want to revisit vote on trash pickup now that we have pricing?
Current service: 2 yard dumpster, pick up every 2 weeks = $32 (before taxes/fees)
Option 1: Upgrade to 4 yard dumpster, pick up every 2 weeks = $49 (could throw out bigger stuff)
Option 2: Upgrade to pick up every week, keep same 2 yard dumpster = $64

Item 2:
JaneB has left and asked for a refund for the months she's already paid for.
Vote YES to refund her money or vote NO to discuss other options.

Item 3:
Email request came in asking if pets (a dog) would be allowed in the space. (This is not a service animal.)
Vote YES for dogs/pets OK if supervised in the Space or NO to discuss tonight.

Item 4:
KevinC asked that we consider a Senior Citizen Membership Level (55 and up or 65 and up) for $40/mo. similar to the veteran discount. Vote YES to consider it tonight or NO to dismiss it entirely.

*Voting conducted via email

Item 1:
Trash Service Revisited - Vote to increase pick up to every week, keep same 2 yard dumpster

Item 2:
Vote to approve welding shop space improvement project, funding to be determined

Item 3:
Vote to allow a member to increase their floor rental space from 100 sq.ft. to 200 sq.ft. This member currently has an outstanding balance from past rentals.

*Voting conducted via email

Item 1:
Vote to collect money from donation jars and use as a petty cash fund for approved consumables/supplies; transactions will be tracked using a ledger or other method and receipts will be required, details to be discussed shortly

Item 2:
Request to change the By-Laws to allow the Board to change the By-Laws by Board vote in future
(If passed, the membership would be asked to vote on whether or not this change is acceptable. The vote would be announced on 5/21 and end 5/28. Later tabled via email discussion on Board List.)

Item 3:
If the membership approves the Board ability to change the By-Laws, the Board votes to institute a “three strikes” disciplinary policy. Complaints regarding a member are brought to the Board and the Board determines if a warning should be issued to the member in question. After three notices from the Board, the member is then called before the Board to discuss the concerns, breaches or policy, etc. Further disciplinary action or expulsion will be considered by the Board on a case-by-case basis.

Item 4:
Vote to allow KevinR to bring in his pan brake for bending sheet metal; location TBD.

Item 5:
Vote to allow JoeR to bring in a set of lockers for member use.

Item 6:
Vote to approve funding for a set of air compressor lines, to be installed by TomGz. Cost not to exceed $500 and relocate one proposed drop from the East Room to the garage door in the West Room. (After the meeting TomGz. indicated that the cost would actually be $800 for 3/4” hose not $500; the price of 3/8“ hose.)

Item 7:
Vote to approve $50 for Bay View Gallery Night refreshments.

*Voting conducted at meeting

Item 1:
Vote to host a one-hour tour for employees of a local manufacturing firm at the Makerspace - most likely on Wednesday, August 14th between 5pm - 6pm. 40 or so attendees expected.

Item 2:
Vote to allocate $800 for TomGz. to buy and install air compressor lines; not $500 as previously approved (the $500 was based on 3/8” lines and we need 3/4“)

Item 3:
Vote for MMS to match Bay View Art Guild's contribution of $50-75 for hiring a band to play at the May 31st Bay View Gallery Night event.

*Voting conducted via email

Item 1:
Vote to either
A) pay to repair the 60-watt laser cutter,
B) match member donations up to half of cost of repairs, or
C) leave it up to members to fund repairs.

*Voting conducted via email
*It should be noted that JasonG voiced concern about allowing all Board Members to vote/discuss in the future. The group agreed.

Item 1:
Vote to send an email to the member's only forum reminding folks that non-payment of dues means they are considered a guest. Guests are not permitted to use tools and equipment and should not enter the building unless a guest of another member.
Item 2:
Vote to send a formal warning to a member about violations of MMS policies and procedures including gaining access to the building and using tools without being up to date with dues.

*Voting conducted via email

Item 1:
Vote to allow free Space-related project storage/workspace in East Room provided they obtain Board approval prior to beginning work. Members would be required to define a time line / time limit. All space allocations will be up for review at each monthly board meeting when time limit reached. Members can ask for extensions at that time.

Item 2:
Vote to allow gift memberships to be purchased for others.

Item 3:
Vote to change height restrictions on member storage carts to whatever fits under the pallet racking.

*Voting conducted in-person, at meeting

Item 1:
Vote to approve $600 max budget for wood framing, etc. for Kuka enclosure as proposed by MattN
*Voting conducted at meeting

Item 1:
Adoption of PS:One's Anti-Harassment Policy
Item 2:
Continue Makership Program
Item 3:
$200 Budget Proposed for IP Phone/PA System (ChrisH)
*Voting conducted at meeting

Item 1:
Laser Cutter Exhaust Fan Upgrade: Board to Match Member Donations 1-to-1
Item 2:
Clarified Member Storage Policy:
“Items belonging to a former member should be removed from the space before the first of the month after they become a member in suspension or terminate their membership. After that date, any items belonging to a former member may be disposed of at the discretion of the Board. This policy does not apply to items that have been leased to MoMi.”
*Voting conducted via email

Item 1:
Board to allow BobT 40 sq.ft. of floor space in the East Room for Tesla coil equipment storage for 6 months.

Item 1:
Should the website, wiki, etc. remain on a computer hosted by Rackspace or be returned to its previous host?
Item 2:
Would the Board agree to pay $17 per month for this service if Chris, Pete, and others decide we should use it?
Item 3:
Royce has been paying for and managing the DNS. Should the Board take over this responsibility from now on?
Item 4:
Should we issue name badges and a property tag for shelving or pallets to new members?
Item 5:
Should Tom bring in the additional pallet racking?
Item 6:
Should the group give Bob Vault #1 and allow DL to move into the yet unfinished Darkroom Vault?
Item 7:
DL mentioned she had been renting Vault #1 and waiting to hear back from the Board about the Pottery Area. She had also used Vault #1 to store supplies, food and drinks for Makerfest. As a result, Tom asked the Board to support a reimbursement for three months rent in the form of a $150 budget toward Pottery Area supplies and materials.
Item 8:
Should the Board ask for the $5 owed for the HMMMMMM rental space?
Item 9:
When should elections for a new treasurer begin?
January 7th open nominations
14th close nominations and open voting
21st close voting and install new treasurer