• Tim calls meeting to order at 7:07 p.m.

• Tim Campbell
• Jon Drayna
• Callie
• Carl
• Alden
• Collin

* Mike Hannah proxies Mike.

* Stephan, Bill W. Jeff, Jeff, Tony, Bill

* Nov. 20th, 2022 Approved unanimously (Jon D. abstained due to not being at last meeting)

* Long arm FOB billing: Progress on this is more than satisfactory

• See report. Membership over 500. Cash flow still negative but improving. Fewer big reimbursements.

• Assist the stained glass area in the creation of a group buy for various pieces of equipment. Board approval not needed, but they need help and encouragement to do group buy. Need roughly $750. Carl will do blog post. They will probably not need money from general funds.
• Expansion of Ceramics Area for Clay Mixer. Jeff: Blend dry clay and reclaim waste, allows us to cuts costs by using dry clay. Allows custom mixes for greater creativity. Requesting:
  • Additional 100 sq. ft. next to Elizabeth's area (just south of existing ceramics area),
  • Simple air cleaner and tent for dust
  • Additional electrical power. Delay in waiting for power.

1. Review of bylaws

Board members and guests went through proposed revisions page by page, ending discussion for time through the end of section 4. Discussion regarding suspension/revocation/termination of membership.

[* Confirm that the responsibilities (article 4, sec 3) for each board member are still reasonable, accurate to the work they regularly do (and historically have done)

* - Updates on Facilities
  * Updates on assistant Facilities Director (have we scared them off yet?)
- QuickBooks integration update
  * Prices for moving our financing over to Quickbooks. Laid out at last meeting.$55/mo. ongoing.
  * Support needed? Timeline for transition? Collin: Aiming for January.
  * Notification to membership of intention to switch to system is not required by by-laws.
- Culture of Safety
  * Request from Norwich users to remind members of general equipment safety. Are we being proactive? Forklift speeds? Tim will alert fast drivers. Also use horn.
- Member Handbook!
  * Confirm the member handbook is up-to-date and relevant
  * Set schedule to address gaps in the handbook
  * Grammar, punctuation check
  * Codify conflict response plans
  * Guest waivers (still used?), do electronic waivers count? Question for legal counsel
  * Age of guest minimum, expand upon exceptions or strike the rule?
  * Reconcile the FAQ section with the Member Handbook
  * Confirm the Code of Conduct furthers the mission of the space equitably and sustainably, including the warning system
  * Confirm the wording of the Anti-Harassment policy furthers the mission of the makerspace and is working as intended
  * warning system]

- Jon D.: Free-form Board discussion, no more than 10 minutes: Where do we see the makerspace three years from now? What's the ideal and are we moving in the right direction to get there? - Jon D.: Why do people leave? Can we get data on length of membership? Are we doing a good job with “onboarding”? Should we do exit interviews?

• Tim: We should have a system to determine space allocation objectively (vis a vis clay mixer).

* Dan: Set up for Saturday.