• Tim calls meeting to order at 7:11 p.m.

• Tim Campbell
• Collin Immig
• Calli Reed, AL
• Alden Hoot, AL
• Jon Drayna,
• Mike Tarnowski

• Carl

• Bill (woodshop champ),
• Marcus,
• Jake,
• JP,
• Dan L.,
• Dan J.,
• Jeff
• Jeff,
• Hapto,
• Kyle,
• Tony,
• Anderson,
• Tom G.

September 15th, 2022

Approved by BOD

• See report. Accepted.

• Anderson's Long-Arm Pitch (20 min)

Description of equipment for quilting. Can get $12,000 for machine with appropriate features that lists for $20,500, Also need $1,000 for misc. expenses. Plus recurring costs, e.g. thread. Proposes fob system to charge $15 per hour. There is considerable thread expense. Other shops do rent machines per hour, typically $25/hr., but no other shop within 50 minutes. Requests $9,000 'space funds. This includes $1,000 in set-up costs. Rest covered by around $4,000 in group buy money. 17 units (19 individuals) have put money in group buy. Others have committed to directing their discretionary dues to this. Six board members indicated general good feeling about proposal.

• Alden, Dan and Tom encounter a member request to clarify (publish?) what are the policies re fueled vehicles inside our buildings? Is loading/unloading inside allowed? Beyond that, what are the parameters? What of scissor lifts, forklifts etc. - Alden (5-15 min)

Tom G.: Not permitted at Lenox. Norwich is zoned for auto work. Tom requests anyone doing auto work at Norwich talk to Dan J. about it first so that if an inspector asks we can say what work is being done. Dan: Big issue is fluid, water contaminated risk. Board will remind membership of that. By board consensus.

• Mike T. requests creation of Impound Lot at Norwich. (1 min) Mike: Requests having organized impound lot at Norwich similar to set-up at Lenox. Approved by Board conscensus. Mike will add to SID list.
• Mike T. requests confirmation of Hannah Schultz to position of Assistant Facilities Director and Admin privileges for her on Wild Apricot. (1 min) Tim: We should communicate to membership before it takes affect. Moved for advisory vote to approve pending communications to all membership. Six in favor, none opposed.
• Hapto's Sculpture Collective Pitch (7 min): would like women-led sculpture collective to encourage women to learn to weld and build stuff in spirit of empowering women makers through art. Several current members are enthusiastic about leading. Nov 12-13 kick-off. Weekly meetings, Norwich focus, asking $25 member donation for supplies, gear, consumables. Asking for fund that people can donate to, space, job box. All must be MS members. Tim moves to create area “Steel Tiger Lily women's sculpture collective.” Motion made and seconded, six in favor. Motion to make Hapto area champion, six votes in favor.
• Markus, Norwich sanding area. Seeks $495 for sanding area improvements, including Norwich back draft wall. Six votes in favor.
• Markus/Jake Curtain request for about $400 to hang sound barrier curtains around wood shop. This is in addition to equipment we have on hand. Tony will reimburse in unlikely event fire inspector nixes. Six in favor.
• Markus asks for follow-through on agreement to reimburse the craft lab for flooring. $1,200. Was communicated to members previously. Approved with six votes.
• Markus request to have electrician add outlets. Need about 28 outlets. Would ask electricians to give estimates for pulling permits and obtaining materials, and to explore what we can do and what electrician has to do. Sense of board vote: Thumbs up.

• Opening Remarks (Tim): Items for sound barrier currents taken, Kyle was found to have taken them. Items were returned. Do we believe Kyle took materials he knew, or should have known, he shouldn't taken?
• Jon D. and Kyle recalled conversations that materials were intended for space project.
• Kyle's response: materials were not labeled or marked in any way.
• Jake: Lenox tradition is different. Rule understood here is don't take stuff unless asked.
• Tony: There were some limbo items same area.
• Tim: Concern not previously handled correctly, poor documentation. Poor due process.
• Open (to BoD) Discussion, seek clarification
• Discuss Appropriate ResponseCOnce
• What Can we Learn, What Can we do Better? Suggest: Board member involved must recuse. Complaints send to info@ must be forwarded to all. Discussions must be transparent.
• Kyle apologizes for bad behavior and hopes to repair relationship.
• Marcus: There were other incidents of talking property when there is arguably a doubt about whether something is up for grabs.
• Jake: There have been many instances of Kyle taking things and paying for them or returning them only after being asked about them.

Motion: formal warning, suspension until SID, and board will have good system in place to lable all materials and spaces regarding status of materials so is no question. Any complain to any bod member is communicated to all bd members, except in cases where the compaint is against a board member, in which case the confidtialiality of compainanant must be respected. Six votes in favor.

Tim: Kyle will have access to his private materials.

• Food: TBD

• Projects:
• Norwich: up-for-grabs and impound lots, better labelling
• Lenox: power drops (and eye protection) for stained glass. Many donated.

* Maker Fair: moved to Discovery World

• Same dates: Oct 22nd and 23rd
  • Truck rental, food for MS volunteers, booth rental, logistics, signage, after party, etc.
  • $5,000 budget approved by the BOD
  • John Klein will get truck from work donated.

* Hapto will lead Halloween party, $500 is budgeted.

• Please read the following:
  • By-Laws
  • Member Handbook

• Area champions should please use Member Reimbursement Request Form as opposed to sending an email. This form is available, on Wiki: Bottom links; Treasurers page on right hand side, or Collin member page.

• Should Dan be on DOB mailing lis
• Dan offers to scale back as much suggested and get off mailing list.
• Collin needs Dan as assistant.
• Tony: Could be a conflict of interest because Dan is major shareholder in Makers' Village. If people are intended to communicate to BOD they should not be communicating with parties not on board.

• Motion to take Dan J. off Info@ five yeses and Mike abstains. Tim suggests each Bd member send out “About Me” to inform membership about who they are and their rolls. Jon will talk to Carl.

• Dan also mentions Google system access. Board agrees to have Dan keep access to that.

• Dan has access to shared board member drive and access to passwords. Dan should keep that. Also keep access to passwords until or unless better system is established.