boardmeetingagenda:2021-12-16
Milwaukee Makerspace Board of Directors Meeting - December 16th, 2021
Agenda
Intro
Take Attendance: Tim, Marcus, Alden, Jake, Faith, Mike, Tony, Jeff, Chris + Guests, Dan joined after first vote: Sean & Charlie (not Charlie a.k.a. Otis)
Cheers: Faith - Peanut Butter Whiskey
Previous Minutes: - 6 yeas to ratify
Financial Projections: + 42 members in December, 21 of which are the Marquette team
Updates on Ongoing Business
Marquette SAE Team
Paid month invoice, prob will ask for training in new year, not clear exactly what they'll want/need.
Norwich Lease
Have updated lease for 19593 ft^2, includes space for Neon Area
100% yeas voted to expand Neon for lease, not including Bill (absent)
Vote for expansion of lease pending, straw poll shows positive votes
Maker Faire
Question on why the delay of final numbers; answer is pledged money has been delayed from several sources(e.g. ROTC, who didn't hit their target numbers for signups is now withholding their pledged money)
Gearbox is currently in the red- One suggestion is to pay Gearbox $3000 (which puts MMS expenditure at upper limit of what MMS budgeted for Makerfaire) with the caveat that MMS would stay involved in MakerFaire in some capacity, but will not be paying additional funds beyond our purchased agreements again.
Vote to reallocate $3000 originally budgeted for MakerFaire signage, to Gearbox Lab, voluntarily, as investment in the long term relationship with Gearbox Lab.
Vote passes 6 yeas to 1 nay
Make48
Initial communication to area champions positive so far. Expecting more info around February 2022
Space Improvement Day on
Move to January 2nd. Suggestion is to have formal SID on Jan 2nd at Norwich, and also move the end of January SID, during which the meeting room long table will move to craft lab area, tall storage moving, etc.
Storage proposal -
vote initially suggested to tie storage to participation in SID/needed SI actions; SOFTEN WORDING AROUND “REQUIREMENT”; perhaps do trial run and evaluate at a later date?
Need to communicate with those members with low activity (6 mos without coming into either space) but that have rented space (which is at a premium at Lenox), as “wellness check” email to be sent automatically to those members.
Membership Engagement
Neon Area Proposal
New Business
Merch?
Prusa Partner Program
Member Topics
Open for guests
President's Minute
Introduction
Attendance
Present
Absent
Guests
Cheers
Previous Minutes
Current Financial Projections
Ongoing Business
Marquette SAE Team
Norwich Lease
Due to rise in price of natural gas and inflation rising at 6%, the price per sq ft in the new lease (current lease expires 12/3/21) needs to be adjusted in the new lease
Proposal: Lease to increase $0.015 per square foot for a 3 year lease (increase of $165/month)
1 or 3 year lease
-
Tim C will notify the membership
Update on Lease
Maker Faire Milwaukee
Make 48
Space Improvement Day
Move to January
Focus on Lenox
Membership Engagement
Storage Proposal
Proposal by Tim: all new members must attend Space Improvement Day before being allocated storage space
Encourage new members to interact with current members and the BOD
Helps ensure large groups of volunteers
Adequate persuasion/reward for volunteerism
Will be done on the honor system.
If current members want storage space, they must have participated in an SID within the last 2 to 3 months.
Vote to change rule to reflect the above proposal
No action taken, BOD vote slated to occur at December meeting, to be implemented in new year
Final Storage Proposal Voting Terms (need to agree on this to be sent membership-wide)
Any member who wants to add storage space will be required to attend a space improvement day, or have already attended a SID in the past 2 or 3 months
If the member cannot make it to space improvement day, they will be required to find and take on a general improvement task around the space (anything from cleaning to working with an area champion on specific tasks). We are leaving this pretty open. As long as people are being excellent and doing what Mr. Rodgers would do, we leave it to individuals to determine what they view as “adequate” effort based on skill, time, etc. This will extend to community-centered tasks as well, like running a workshop, training, or hands-ons for members or the community.
There will be minimal tracking. Like with most rules and regs, the space relies on us keeping ourselves and each other honest
Membership Signup Materials
Neon Sign Bending Area
New Business
Pre-Planned Membership Proposals
Member Topics
submission form, as used by Jeff re: test kiln proposal–should we keep the form, promote it? Yes and yes.
proposal from Dan to change $5 dues to more, to allow for more significant area distro vs. building the general fund. Perhaps a reminder to membership about what creates and drives and area (new/growth).
Ultimately a procedure needs to be established for how and why general funds are allocated to specific areas, re: area funds, membership, area-specific members' contributions, etc. Board & present members to consider and regroup later.
From Charlie - communication to neighborhood, via “free art gallery”, where a small “library” box is provided for scrap/free art supplies, materials, etc. Charlie to put it to membership.
Close
boardmeetingagenda/2021-12-16.txt · Last modified: 2022/01/21 01:10 by wildapricot-thompson_christopher