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boardmeetingagenda:2019-05-16
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Milwaukee Makerspace Board of Directors Meeting - May 15th, 2019
Held at the Milwaukee Makerspace Craft Lab
Attendees
Present
- Markus
- Kathy
- Steff
- Billy
- Carl
- Pete
- Faith
Absent
- No one
Guests
- Tony
- Bill W.
- Tom G.
- Dan J.
Minutes
- Meeting called to order by Markus Schneider at 7:04PM
Review and approval of the Minutes of the previous meeting
- Previous meeting minutes were approved by 7 in attendance.
Reports of Boards and Standing Committees
Treasurers Report
- Find the current treasurer report here.
- We may want to discuss the wisdom of paying a CPA to file on our behalf. We did this several years ago and it cost us $300 per year.
- If we do not, we should make a greater effort to review our filing with multiple people before sending to avoid a recurrence.
- *Update *CPA worked for us pro bono and said she will work with us in the future ==== Building Maintenance/Issues ==== * Waiting on bill from city for graffiti ===== Reports of Special (Select) Committees ===== * Outreach committee - Planning stages for fundraisers for the spring. * Issues with archived members being able to pay online * Old/problem members signing up again and that process * Keep training up to date on irregular members ===== Unfinished Business ===== ==== Membership Engagement ==== * Previous Status * Empowering members. Gift cards or other recognition for going above and beyond. * Updates * TBD ==== Clarification of Policy on teaching classes to non members ==== * Last Status * Propose to clarify language on wiki, vote if this is acceptable - Dan * Members can teach a class to non-members, but must get BOD sign-off first. * We need to be sure that safety protocols are in place that will not risk a claim against our liability insurance. * All guests MUST sign the liability waiver before class. * Make it clear that if a member accepts payment for the class, they are no longer covered by the space's liability insurance and should buy their own. * Does not apply to guests working on personal projects. * Waiting on flooring to be ordered * Progress on new building land * Flooring * all 6 vote approval for flooring * 700 dollars for flooring est. * New building * Tom G was issued a Letter of intent * Rezoning and drawings in progress * Lighting /Graffiti * Exterior Building lighting - Tom G * Lighting the side of building attempt to reduce graffiti also talk to neighborhood * Big LED light was acquired that can be aimed. * Maker Faire Milwaukee * Update from Pete P. * Maker Faire is in downtown Milwaukee at the Wisconsin Center District * Postcards are ready and available to hand out ==== Space Improvement Day ==== * Last Status * * Spring Elections * Steff and Carl elected members at large * Maker Faire funding requests * Forms will be made for requests for funds - https://goo.gl/forms/FTlhPLpWlrLUWRwI3 * how do we handle the budget with the outreach committee * discussion of funding flat amount or a match rate from fundraising * 6-1 vote to notify membership of a proposal requesting putting 5k toward outreach programs * Need to call about Uhaul or Enterprise truck discounts * Waiting on the plan for the 5K toward the Outreach Program until there is a budget outline * Need to notify members about the funding request form ===== New Business ===== * Storage options<html> <span style=“color:red;”>M.S.</span> </html> *Move Maker Faire, Make-A-Thon, Power Wheels supplies to self storage unit? *Potential to open up 12-30 storage spaces. *cost, convenience, abuse issues? *There is a storage unit within walking distance that has a key code entry, 10×20 space for $120/month, Markus or Billy will ask about a discount *We can also ask if members have any extra personal storage for Makerfair/Powerwheels supplies * New Member orientation<html> <span style=“color:red;”>M.S.</span> </html> *Worth reintroducing? *With more new members it could be more effective than individually answering the same questions over and over *Do we have/want a script? *Should space improvement day be a sign-up requirement? * Bullet points/script for giving tours<html> <span style=“color:red;”>M.S.</span> </html> *similar to wood shop *encourage and boost confidence for more members to give tours *more consistency of topics covered *cover more of our culture and what to expect (training, storage, behaviour) *Do we want a bulleted script for tour guides *Steff and Kathy C will survey new members *Do we want a quiz after becoming a new member for the simple/everyday things? * Update member handbook and provide printed copy<html> <span style=“color:red;”>M.S.</span> </html> *Many people more likely to read and remember printed things *Gives new members something to do while waiting to sign up *Include something like a quick start guide of how to get trained? *Markus will look at handbook and edit it *Give each new member a copy *Give handbook at first tour, then have the new member verify that they read it: quiz potential *Face to face instruction instead of the video *Tony is willing to create a quiz, this is something new that we can try *If the member doesn’t do well on the quiz, suggest they come to member orientation *Carl will come in 30 minutes before Monday class for new member orientation *Slide deck in WIKI for new members *Solves: FAQ, Training questions, Cleaning, Lights, First aid * signage for 5 minute ToDos** M.S.
- What can someone do to help an area/the space if they have 5 minutes?
- What are tasks that can be done without much guidance/knowledge?
- Enable and encourage members to spend a few minutes cleaning while waiting for a training, someone to show up, glue or paint to dry….
- Encourage area champions to contribute to a list/ sign
- Weld area will have posters from MATC
- Give a list when new members sign up
- Mark tasks in space improvement day list as repeatable for new members or volunteers
- Suggestions from area champions
Announcements
Close
- Meeting was adjourned at 8:03pm
boardmeetingagenda/2019-05-16.1558479529.txt.gz · Last modified: 2019/05/21 22:58 by wildapricot-finfrock_faith
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