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boardmeetingagenda:2019-04-18

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Milwaukee Makerspace Board of Directors Meeting - April 18th, 2019

Held at the Milwaukee Makerspace Craft Lab

Attendees

Present
  • Markus
  • Faith
  • Kathy H
  • Billy
  • Pete
Absent
  • Colleen
Guests
  • Steff M
  • Dan J
  • Carl
  • Billx2
  • Karen P
  • Marcin P
  • Loki
  • Steve P
  • Tony

Minutes

  • Meeting called to order by Markus Schneider at 7:02PM

Review and approval of the Minutes of the previous meeting

  • Previous meeting minutes were approved by 5 in attendance.

Reports of Boards and Standing Committees

Treasurers Report

  • Find the current treasurer report here.
  • IRS fine was revised.
  • We may want to discuss the wisdom of paying a CPA to file on our behalf. We did this several years ago and it cost us $300 per year.
  • If we do not, we should make a greater effort to review our filing with multiple people before sending to avoid a recurrence.

Building Maintenance/Issues

  • Waiting on a letter from the city regarding a light near the graffiti spot

Reports of Special (Select) Committees

  • Outreach committee - Planning stages for fundraisers for the spring.
  • Issues with archived members being able to pay online
  • Old/problem members signing up again and that process
  • How do we deal with members who autopay late or on an irregular basis
  • Keep training up to date on irregular members
  • Marcin offered to investigate second date trigger in wild apricot

Unfinished Business

Membership Engagement

  • Previous Status
    • Empowering members. Gift cards or other recognition for going above and beyond.
    • Another newsletter will be sent
    • Abuse in the Metal shop is still occurring see Lost and Found Box notes
  • Updates
    • TBD

Clarification of Policy on teaching classes to non members

  • Last Status
    • Propose to clarify language on wiki, vote if this is acceptable - Dan
    • Members can teach a class to non-members, but must get BOD sign-off first.
    • We need to be sure that safety protocols are in place that will not risk a claim against our liability insurance.
    • All guests MUST sign the liability waiver before class.
    • Make it clear that if a member accepts payment for the class, they are no longer covered by the space's liability insurance and should buy their own.
    • Does not apply to guests working on personal projects.
  • Flooring
    • all 6 vote approval for flooring
    • 700 dollars for flooring est.
  • New building
    • Tom G was issued a Letter of intent
    • Rezoning and drawings in progress
  • Lighting /Graffiti
    • Exterior Building lighting - Tom G
    • Lighting the side of building attempt to reduce graffiti also talk to neighborhood
    • Big LED light was acquired that can be aimed.
  • ADA Compliance - to be presented by Chris H.
    • Issues facing, prospective members.
    • Non-formal assessment of ADA was done
    • Ramp may be looked into this spring or when we redo the parking lot
    • Chris H got approved to get more estimates
  • Maker Faire Milwaukee
    • Update from Pete P.

Space Improvement Day

  • Last Status
  • Spring Elections
    • Discuss the plan…
    • postions up for election : Treasurer, secretary, member at large, facility director
    • Nominations open up April 2nd
    • adrian and markus will coordinate the elections
  • Wiki login for new users
    • new members get a error message 'Self registration is currently disabled…'
  • Maker Faire funding requests
    • Forms will be made for requests for funds - https://goo.gl/forms/FTlhPLpWlrLUWRwI3
    • how do we handle the budget with the outreach committee
    • discussion of funding flat amount or a match rate from fundraising
    • 6-1 vote to notify membership of a proposal requesting putting 5k toward outreach programs
  • Large projects in the east room
    • What is “large”?

New Business

  • Reinstatement of lapsed members BKD
    • Set rules for members to rejoin?
    • Turn off payment portal for people who are archived?
    • Set time limits to self reinstate by just paying online?
  • System generated text messages BKD
    • Is this a thing?
    • Is it doable?
    • Do we want to utilize this feature?

* Storage optins M.S.

  • Move Makerfaire,Makathon,power wheels supplies to self storage unit?
  • Potential to open up 12-30 storage spaces.
  • cost, convenience, abuse issues?

* New Member orientation M.S.

  • Worth reintroducing?
  • With more new members it could be more effective than individually answering the same questions over and over
  • Do we have/want a script?

* Bullet points/script for giving tours M.S.

  • similar to wood shop
  • encourage and boost confidence for more members to give tours
  • more consistency of topics covered
  • cover more of our culture and what to expect (training, storage, behaviour)

* Update member handbook and provide printed copy M.S.

  • Many people more likely to read and remember printed things
  • Gives new members something to do while waiting to sign up
  • Include something like a quick start guide of how to get trained?

* Metalshop area champions M.S.

  • Bill squared to be main champion (he broke the formatting!!!)
  • Larry continues as champion add Markus
  • Larry and Bill both agreed to the idea

* signage for 5 minute ToDos M.S.

  • What can someone do to help an area/the space if they have 5 minutes?
  • What are tasks that can be done without much guidance/knowledge?
  • Enable and encourage members to spend a few minutes cleaning while waiting for a training, someone to show up, glue or paint to dry….
  • Encourage area champions to contribute to a list/ sign

* Change our reflection section on Tuesdays M.S.

  • Instead of arbituary quotes have makerspace culture topics.
  • Example: How to ask for training. (The trainer is a volunter. Dont pressure, guilt trip, feel entitled, offer help as a thank you…)
  • Goal: help maintain and improve our culture

Announcements

  • None

Close

  • Meeting was adjourned at
boardmeetingagenda/2019-04-18.1556030622.txt.gz · Last modified: 2019/04/23 14:43 by faith