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boardmeetingagenda:2019-04-18 [2019/04/18 23:34] faith [Donation Boxes] |
boardmeetingagenda:2019-04-18 [2019/04/23 15:08] faith [New Business] |
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== Guests == | == Guests == | ||
- | * ... | + | *Steff M |
+ | *Dan J | ||
+ | *Carl | ||
+ | *Billx2 | ||
+ | *Karen P | ||
+ | *Marcin P | ||
+ | *Loki | ||
+ | *Steve P | ||
+ | *Tony | ||
====== Minutes ====== | ====== Minutes ====== | ||
- | * Meeting called to order by Markus Schneider at 7:09PM | + | * Meeting called to order by Markus Schneider at 7:02PM |
===== Review and approval of the Minutes of the previous meeting ===== | ===== Review and approval of the Minutes of the previous meeting ===== | ||
- | * Previous meeting minutes were approved by 6 in attendance. | + | * Previous meeting minutes were approved by 5 in attendance. |
===== Reports of Boards and Standing Committees ===== | ===== Reports of Boards and Standing Committees ===== | ||
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| | ||
==== Building Maintenance/ | ==== Building Maintenance/ | ||
+ | | ||
| | ||
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===== Reports of Special (Select) Committees ===== | ===== Reports of Special (Select) Committees ===== | ||
* Outreach committee - Planning stages for fundraisers for the spring. | * Outreach committee - Planning stages for fundraisers for the spring. | ||
+ | * Issues with archived members being able to pay online | ||
+ | * Old/problem members signing up again and that process | ||
+ | * How do we deal with members who autopay late or on an irregular basis | ||
+ | * Keep training up to date on irregular members | ||
+ | * Marcin offered to investigate second date trigger in wild apricot | ||
===== Unfinished Business ===== | ===== Unfinished Business ===== | ||
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* Empowering members. Gift cards or other recognition for going above and beyond. | * Empowering members. Gift cards or other recognition for going above and beyond. | ||
* Another newsletter will be sent | * Another newsletter will be sent | ||
- | * Abuse in the Metal shop is still occurring see Lost and Found Box notes | ||
* **Updates** | * **Updates** | ||
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* **Flooring** | * **Flooring** | ||
* all 6 vote approval for flooring | * all 6 vote approval for flooring | ||
- | * 700 dollars for flooring est. | + | * 700 dollars for flooring est. |
+ | * Waiting on cabinet handles so Kyle can come in, take the carpet out and put in the flooring | ||
* **New building** | * **New building** | ||
* Tom G was issued a Letter of intent | * Tom G was issued a Letter of intent | ||
* Rezoning and drawings in progress | * Rezoning and drawings in progress | ||
+ | * hit a snag with the land, the barrel company technically owns about 2 feet of the lot, Tom G figuring it out | ||
* **Lighting /Graffiti** | * **Lighting /Graffiti** | ||
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* Lighting the side of building attempt to reduce graffiti also talk to neighborhood | * Lighting the side of building attempt to reduce graffiti also talk to neighborhood | ||
* Big LED light was acquired that can be aimed. | * Big LED light was acquired that can be aimed. | ||
- | + | | |
- | * **ADA Compliance - to be presented by Chris H.** | + | * Markus spoke to Rik Stardy about planting vegetation |
- | * Issues facing, prospective members. | + | * Need to call and ask about installing a fence for vines to grow in front of the wall |
- | * Non-formal assessment | + | |
- | * Ramp may be looked into this spring or when we redo the parking lot | + | |
- | * Chris H got approved to get more estimates | + | |
* **Maker Faire Milwaukee** | * **Maker Faire Milwaukee** | ||
* Update from Pete P. | * Update from Pete P. | ||
+ | * Makerfaire is in downtown Milwaukee at the Wisconsin Center District | ||
+ | * Postcards are ready and available to hand out | ||
==== Space Improvement Day ==== | ==== Space Improvement Day ==== | ||
* **Last Status** | * **Last Status** | ||
- | * Incentive ideas (McDonald' | + | * Kathy H will not be there |
- | + | * Steff M is making smoked pork and chicken | |
- | + | ||
- | ===== New Business ===== | + | |
* **Spring Elections** | * **Spring Elections** | ||
* Discuss the plan... | * Discuss the plan... | ||
+ | * postions up for election : member at large | ||
+ | * Nominations open up April 2nd | ||
+ | * adrian and markus will coordinate the elections | ||
+ | * Faith elected as Secretary, Billy promoted to Treasurer, Kathy H and Pete have been reelected | ||
- | * **Wiki login for new users** | + | * **Maker Faire funding requests** |
- | * new members get a error message 'Self registration is currently disabled...' | + | * Forms will be made for requests for funds - https://goo.gl/ |
- | + | * how do we handle the budget with the outreach | |
- | * **Makerfaire funding requests** | + | * discussion of funding flat amount or a match rate from fundraising |
- | * how do we handle the budget with the outreach | + | * 6-1 vote to notify membership of a proposal requesting putting 5k toward outreach programs |
+ | * Need to call about Uhaul or Enterprise truck discounts | ||
+ | * Waiting on the plan for the 5K toward the Outreach Program until there is a budget outline | ||
+ | * Need to notify memebers about the funding request form | ||
* **Large projects in the east room** | * **Large projects in the east room** | ||
* ... | * ... | ||
* What is " | * What is " | ||
+ | * East room has useable space | ||
+ | |||
+ | ===== New Business ===== | ||
+ | |||
* **Reinstatement of lapsed members**< | * **Reinstatement of lapsed members**< | ||
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*Is it doable? | *Is it doable? | ||
*Do we want to utilize this feature? | *Do we want to utilize this feature? | ||
+ | *Other options for notifying members: text messages or Slack | ||
+ | *Dan will look into if Apricot can send text messages | ||
+ | *Members will need to opt in for the texting option | ||
+ | *More research needed before we proceed | ||
* ** Storage optins**< | * ** Storage optins**< | ||
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*Potential to open up 12-30 storage spaces. | *Potential to open up 12-30 storage spaces. | ||
*cost, convenience, | *cost, convenience, | ||
+ | *There is a storage unit within walking distance that has a key code entry, 10x20 space for $120/month, Markus or Billy will ask about a discount | ||
+ | *We can also ask if members have any extra personal storage for Makerfair/ | ||
* ** New Member orientation**< | * ** New Member orientation**< | ||
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*With more new members it could be more effective than individually answering the same questions over and over | *With more new members it could be more effective than individually answering the same questions over and over | ||
*Do we have/want a script? | *Do we have/want a script? | ||
+ | *Should space improvement day be a sign-up requirement? | ||
* ** Bullet points/ | * ** Bullet points/ | ||
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*more consistency of topics covered | *more consistency of topics covered | ||
*cover more of our culture and what to expect (training, storage, behaviour) | *cover more of our culture and what to expect (training, storage, behaviour) | ||
+ | *Do we want a bulleted script for tour guides | ||
+ | *Steff and Kathy C will survey new members | ||
+ | *Do we want a quiz after becoming a new member for the simple/ | ||
* ** Update member handbook and provide printed copy**< | * ** Update member handbook and provide printed copy**< | ||
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*Gives new members something to do while waiting to sign up | *Gives new members something to do while waiting to sign up | ||
*Include something like a quick start guide of how to get trained? | *Include something like a quick start guide of how to get trained? | ||
+ | *Markus will look at handbook and edit it | ||
+ | *Give each new member a copy | ||
+ | *Give handbook at first tour, then have the new member verify that they read it: quiz potential | ||
+ | *Face to face instruction instead of the video | ||
+ | *Tony is willing to create a quiz, this is something new that we can try | ||
+ | *If the member doesn’t do well on the quiz, suggest they come to member orientation | ||
+ | *Carl will come in 30 minutes before Monday class for new member orientation | ||
+ | *Slide deck in WIKI for new members | ||
+ | *Solves: FAQ, Training questions, Cleaning, Lights, First aid | ||
+ | |||
* ** Metalshop area champions**< | * ** Metalshop area champions**< | ||
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*Larry continues as champion add Markus | *Larry continues as champion add Markus | ||
*Larry and Bill both agreed to the idea | *Larry and Bill both agreed to the idea | ||
- | + | *Tom K stepped down, the metal shop will continue as is | |
+ | | ||
+ | *Jake trainer as well for basic operations | ||
* ** signage for 5 minute ToDos**< | * ** signage for 5 minute ToDos**< | ||
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*Enable and encourage members to spend a few minutes cleaning while waiting for a training, someone to show up, glue or paint to dry.... | *Enable and encourage members to spend a few minutes cleaning while waiting for a training, someone to show up, glue or paint to dry.... | ||
*Encourage area champions to contribute to a list/ sign | *Encourage area champions to contribute to a list/ sign | ||
+ | *Weld area will have posters from MATC | ||
+ | *Give a list when new members sign up | ||
+ | *Mark tasks in space improvement day list as repeatable for new members or volunteers | ||
+ | *Suggestions from area champions | ||
+ | |||
* ** Change our reflection section on Tuesdays**< | * ** Change our reflection section on Tuesdays**< | ||
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</ | </ | ||
*Instead of arbituary quotes have makerspace culture topics. | *Instead of arbituary quotes have makerspace culture topics. | ||
- | * Example: How to ask for training. (The trainer is a volunter. Dont pressure, guilt trip, feel entitled, offer help as a thank you...) | + | * Example: How to ask for training. (The trainer is a volunteer. Dont pressure, guilt trip, feel entitled, offer help as a thank you...) |
*Goal: help maintain and improve our culture | *Goal: help maintain and improve our culture | ||
+ | *Need to change heading in WIKI | ||
===== Announcements ===== | ===== Announcements ===== |