boardmeetingagenda:2018-10-04
Milwaukee Makerspace Board of Directors Meeting - October 4th, 2018
Held at the Milwaukee Makerspace Craft Lab
Attendees
Present
Marcin P
Kathy H
Pete P
Markus
Colleen L
Tim C
Dan J
Absent
Guests
Tony W
Tom K
Billy K
Dean R
Alex G
Minutes
Review and approval of the Minutes of the previous meeting
Reports of Boards and Standing Committees
Treasurers Report
Find the current treasurer report
here.
IRS Penalty has been assessed against us for late 990EZ filing.
Fee of $1,280.00!
This is possibly due to this years tax return being rejected and returned, then refiled with the correct Schedule O attached.
I am attempting to call the IRS and see if there is anything we can do to get this reduced.
The Fine is due by October 8th, so I will be mailing it in immediately to ensure we are not assessed additional charges while I fight this.
We may want to discuss the wisdom of paying a CPA to file on our behalf. We did this several years ago and it cost us $300 per year.
If we do not, we should make a greater effort to review our filing with multiple people before sending to avoid a reoccurance.
Dan calls a votes to hire CPA to perform this annually
Building Maintenance/Issues
Previous status
Colleen to get professional cleaning and maintenance for Vacuum cleaners
Vent fan needed for Cosplay area for heat - est. cost $80-$120
New outlet reels for welding area, craft lab area - est. cost >$120
Focus on Energy Credit for LED bulbs has been submitted, waiting for check
Parking lot needs to be repaved, BOD President will coordinate with Tom G for quotes ($20,000 estimate)
Update
Reports of Special (Select) Committees
Unfinished Business
First Aid Training
Previous Status
Markus built and hung enclosure for AED
Tim to find a training video on AED and fire extinguisher
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Pete made a sign
Markus will send videos to the members-only group
Update
Membership Engagement
Previous Status
Empowering Area Champions
Another newsletter will be sent
Abuse in the Metal shop is still occurring
Update
Member Accountability
Last Status
Kathy updated ticket/permit PDFs
Pete will help Kathy link the PDFs
Pete will update wiki documents
Update
Maker Faire projects, funding, etc. Review
Last Status
Propose to send an email to members about the yearly Maker Faire Milwaukee funding commitment
$5,000 was voted for and approved
Form is available to ask for funding
No more moniez but more requests are coming in
Mat to determine how much more money for increased budget request
Concerns about Maker Faire Area Champion Duties
Challenges with MF Champion not being on BOD anymore
Suggestion: The BOD can provide guidance/template how to run the MF area
Suggestion: Shift responsibility for budget/financial approvals to BOD
The BOD will address this after Maker Faire
Update
Tim calls a vote to remove Mat M as Maker Faire Area Champion
At the next board meeting, discus the Area of Maker Faire Champion and how to handle it in the future
MATC Program
Last Status
Update
Dan is meeting tomorrow at 11am with MATC to followup and discuss implementing a discounted membership for students.
There are several possible circumstances, we could end up with a combination of some of the following:
MATC prepays for a certain number of memberships (up to 50 students?), we keep the money regardless of how many students use them.
MATC partially pays for set number of memberships, and we require an out of pocket contribution from the students, this would still likely be a prepayment scenario.
MATC students are provided a discount in exchange for opportunities provided to MMS members to use MATC shop
MATC shop puts on abbreviated night classes for MMS students, free/cheap?
We politely decline any kind of financial exchange, and just remain friends.
I want us to figure out which of these we like and what we are comfortable with before I go talk to MATC tomorrow.
Membership Self Sign-up
Laser Lab Exhaust Filter System
New Business
Pi Fob Readers
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The final cost per unit is $68.18
Does the BOD want to pay for these out of general funds?
Should Area champions pay for them?
Dan calls a vote that 1 set for each area is payed by BOD and then area funds for more
Announcements
We will have a Crystal Ball for the next meeting.
Marcin is moving to California, yup, seriously!
Close
boardmeetingagenda/2018-10-04.txt · Last modified: 2019/02/23 01:53 by raster