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boardmeetingagenda:2018-05-17 [2018/04/22 19:36] marcinp [New Business] |
boardmeetingagenda:2018-05-17 [2018/04/24 23:56] (current) marcinp |
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- | ====== Milwaukee Makerspace Board of Directors Meeting - May 17th, 2018 ====== | + | < |
- | //Held at the Milwaukee Makerspace craft lab// | + | <script language=" |
- | + | window.location | |
- | ===== Attendees ====== | + | </script> |
- | + | </html> | |
- | == Present == | + | |
- | * TBD | + | |
- | + | ||
- | == Absent == | + | |
- | * TBD | + | |
- | + | ||
- | == Guests == | + | |
- | * TBD | + | |
- | + | ||
- | ====== Minutes ====== | + | |
- | * Meeting called to order by ??? at HH:MM | + | |
- | + | ||
- | ===== Review and approval of the Minutes of the previous meeting ===== | + | |
- | * Previous meeting minutes were Approved | + | |
- | + | ||
- | ===== Reports of Boards and Standing Committees ===== | + | |
- | + | ||
- | ==== Treasurers Report ==== | + | |
- | * Find the current treasurer report [[: | + | |
- | + | ||
- | ==== Space Equipment Inventory ==== | + | |
- | * **Previous status** | + | |
- | * Kathy to ask Area Champions to update the Wiki with equipment in their area(s). | + | |
- | * **Update** | + | |
- | * TBD | + | |
- | + | ||
- | ==== Building Maintenance/ | + | |
- | * **Previous status** | + | |
- | * Back hallway door near vaults needs a push bar installed. | + | |
- | * Focus on Energy Credit for LED bulbs still needs to be submitted | + | |
- | * Material Cost for Lawn Care & Landscaping at MMS | + | |
- | * Fertilizer & herbicides 5 x per year, Total = $68.75 | + | |
- | * Seed (for over seeding 2x per year), Total = $25 | + | |
- | * Non-selective Herbicide 5 x per year, Total = $15.85 (for along curb and crack in sidewalk and parking area) | + | |
- | * BOD votes to approve a budget of $300, all in favor | + | |
- | * **Update** | + | |
- | * TBD | + | |
- | + | ||
- | ===== Reports of Special (Select) Committees ===== | + | |
- | * No Special Committees for this meeting. | + | |
- | + | ||
- | ===== Unfinished Business ===== | + | |
- | + | ||
- | ==== Property tax exemption ==== | + | |
- | * **Previous status** | + | |
- | * Found the original letter, must wait to re-apply next year with better evidence. | + | |
- | * Tom G. will contact our lawyer and try again. | + | |
- | * Tim to get law students from Marquette to help Pro-bono | + | |
- | * **Update** | + | |
- | * TBD | + | |
- | + | ||
- | ==== Camera System ==== | + | |
- | * **Previous status** | + | |
- | * Budgeted $250 for new cameras (Alley x2, Metal Shop, Finishing Area) | + | |
- | * Adrian ordered the cameras | + | |
- | * **Update** | + | |
- | * TBD | + | |
- | + | ||
- | ==== New Shelving Plans (Willie's Boat Area & PowerWheels Area) ==== | + | |
- | * **Previous Status** | + | |
- | * 3D printers moved | + | |
- | * Racking is partially set up in vault hallway, David D. and Joe B. will take on completion of the project. Kathy H. wants it completed by the end of SID March 24, 2018. | + | |
- | * Racking is complete, GD storage needs to be moved | + | |
- | * Kathy will propose an area with tables for gaming and display area for Bayview gallery | + | |
- | * SID will have an item to improve lighting in hallway | + | |
- | * Tom is looking into getting a 2nd heater or furnace booster | + | |
- | * Members should rub popsicle sticks really fast to stay warm | + | |
- | * **Update** | + | |
- | * TBD | + | |
- | + | ||
- | ==== First Aid Training ==== | + | |
- | * **Previous Status** | + | |
- | * Pete will research AED purchase options | + | |
- | * **Update** | + | |
- | * TBD | + | |
- | + | ||
- | ==== Membership Engagement ==== | + | |
- | * **Previous Status** | + | |
- | * Empowering area champions | + | |
- | * No making on SID between noon and 5pm | + | |
- | * Another newsletter will be sent | + | |
- | * **Update** | + | |
- | * TBD | + | |
- | + | ||
- | ==== Member Accountability ==== | + | |
- | * **Last Status** | + | |
- | * Board discussed member behavior accountability. | + | |
- | * Reinforce to members about unauthorized activities at the space. | + | |
- | * BOD has been trying to remind members about rules, etc. | + | |
- | * Keep reminding Champions they should not sign tickets for other Areas (only for their own) | + | |
- | * Still need to update the new ticket/ | + | |
- | * Kathy needs help converting documents into PDF | + | |
- | * Pete will update wiki documents | + | |
- | * **Update** | + | |
- | * TBD | + | |
- | + | ||
- | ==== Maker Faire projects, funding, etc. Review ==== | + | |
- | * **Last Status** | + | |
- | * See survey for responses | + | |
- | * Having the truck one day earlier would be nice | + | |
- | * Propose to send an email to members about the yearly Maker Faire Milwaukee funding commitment | + | |
- | * We should announce and then wait one week to allow members to respond | + | |
- | * New survey sent, will check in a week | + | |
- | * **Update** | + | |
- | * TBD | + | |
- | + | ||
- | ==== Vault hall member storage abuse ==== | + | |
- | * **Last Status** | + | |
- | * Need to promote members who have had a positive impact on the makerspace | + | |
- | * Certain member(s) are using it as personal storage and are lapsed | + | |
- | * Empower facilities director to enforce current storage rules | + | |
- | * Updated the emails for lapsed accounts to include warning about losing storage | + | |
- | * Pete will edit the new member video | + | |
- | * Marcin will draft a proposal for acceptance criterion | + | |
- | * **Update** | + | |
- | * TBD | + | |
- | + | ||
- | ==== Expanding the Paint Room ==== | + | |
- | * **Last Status** | + | |
- | * Kathy Cannistra sent an email on February 15th proposing that we start considering how the paint room could be expanded. | + | |
- | * Brant' | + | |
- | * Steve's proposal: https:// | + | |
- | * BOD asked Steve for a proposal including a budget and endorsement from Brant area champion | + | |
- | * Steve needs to talk to Brant about his proposal | + | |
- | * **Update** | + | |
- | * TBD | + | |
- | + | ||
- | ==== BOD Proposal Form ==== | + | |
- | * **Last Status** | + | |
- | * BOD discussed a proposal form that members would fill out when making any requests for the BOD | + | |
- | * BOD will move forward exploring use of the form | + | |
- | * Mat will work with Kyle on moving the form to the MMS Google Drive | + | |
- | * **Update** | + | |
- | * TBD | + | |
- | + | ||
- | ===== New Business ===== | + | |
- | * **Anodizing proposal** | + | |
- | * Kathy Cannistra sent an [[https:// | + | |
- | * To be discussed at next BOD meeting (in May) | + | |
- | + | ||
- | * **Elections** | + | |
- | * How to handle special elections when BOD member leaves position for another? | + | |
- | * How to handle a tie? | + | |
- | * To be discussed at next BOD meeting (in May) | + | |
- | + | ||
- | * **Suggested Membership Changes** | + | |
- | * Dillan Laughlin https:// | + | |
- | * BEGIN | + | |
- | * I have a few suggestions regarding membership and dues payments that I think would help with the overall operation of the space, particularly as our membership grows. The main idea is to move towards auto-renew/ | + | |
- | * My recommendations are: | + | |
- | * 1. Unpublish existing monthly membership options that do not include auto-renewal/ | + | |
- | * 2. Grandfather existing membership options. This will prevent existing members from complaining about changes impacting them. | + | |
- | * 3. Members changing their membership type (individual <-> family) or adding a paid storage space must be on an auto-renewal/ | + | |
- | * 4. Monthly-billed members that lapse must shift to an auto-renewal/ | + | |
- | * 5. Members can cancel their membership at any time, effective at the end of their current month. Any storage may be reclaimed and reassigned by the Operations Director at the beginning of the next month. | + | |
- | * The Bay View Neighborhood Association uses Wild Apricot as well and I’m doing a similar transition to auto-renew/ | + | |
- | * Alternatives might include: | + | |
- | * Not grandfathering monthly-billed memberships. The vast majority of members would be switched to auto-renewal/ | + | |
- | * Members that don’t want to use a auto-renewal/ | + | |
- | * Things to consider while thinking about theses suggestions: | + | |
- | * On average, how much time is spent each month on resolving payment issues? | + | |
- | * On average, how much time is spent each month on reconciling storage with current member status? | + | |
- | * How frequently do we gain new members that lapse within their first year of membership? How often do they occupy storage space while lapsed? | + | |
- | * What percentage of members are currently on an auto-renew/ | + | |
- | * Why do some current members not use auto-renew/ | + | |
- | * Thank you for your consideration. I’d be happy to field any questions you might have. | + | |
- | * END | + | |
- | * To be discussed on May 16 | + | |
- | + | ||
- | * **Wildapricot Signups** | + | |
- | * Signups take a long time | + | |
- | * Marcin to research auto-provisioning for new membership | + | |
- | + | ||
- | * **New Topic #1** | + | |
- | * Notes | + | |
- | * Notes | + | |
- | + | ||
- | * **New Topic #2** | + | |
- | * Notes | + | |
- | * Notes | + | |
- | + | ||
- | * **New Topic #3** | + | |
- | * Notes | + | |
- | * Notes | + | |
- | + | ||
- | ===== Announcements ===== | + | |
- | * Nothing | + | |
- | + | ||
- | ===== Close ===== | + | |
- | * Meeting was adjourned at HH:MM | + |