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boardmeetingagenda:2018-04-19 [2018/04/20 01:02]
marcinp [New Business]
boardmeetingagenda:2018-04-19 [2018/04/22 17:50] (current)
marcinp [New Business]
Line 67: Line 67:
     * Budgeted $250 for new cameras (Alley x2, Metal Shop, Finishing Area)     * Budgeted $250 for new cameras (Alley x2, Metal Shop, Finishing Area)
   * **Update**   * **Update**
-    * Dan will buy using space CC+    * Adrian ordered the cameras
  
 ==== New Shelving Plans (Willie's Boat Area & PowerWheels Area) ==== ==== New Shelving Plans (Willie's Boat Area & PowerWheels Area) ====
Line 75: Line 75:
   * **Update**   * **Update**
     * Racking is complete, GD storage needs to be moved     * Racking is complete, GD storage needs to be moved
-    * Kathy will propose an area with tables for gaming and display area for Bayview gallery+    * Kathy will propose an area with tables for gaming and display area for Bay View Gallery Night (if we take part)
     * SID will have an item to improve lighting in hallway     * SID will have an item to improve lighting in hallway
     * Tom is looking into getting a 2nd heater or furnace booster     * Tom is looking into getting a 2nd heater or furnace booster
 +    * Members should rub popsicle sticks really fast to stay warm
  
 ==== First Aid Training ====   ==== First Aid Training ====  
Line 121: Line 122:
   * **Update**   * **Update**
     * Pete will mention it in the newsletter     * Pete will mention it in the newsletter
-    * Done, removed topic+    * Done, remove the topic
  
 ==== Vault hall member storage abuse ==== ==== Vault hall member storage abuse ====
Line 132: Line 133:
     * No update or decision, will discuss when Kathy is available     * No update or decision, will discuss when Kathy is available
   * **Update**   * **Update**
-    * New member video needs edits+    * Pete will edit the new member video
     * Marcin will draft a proposal for acceptance criterion     * Marcin will draft a proposal for acceptance criterion
  
Line 158: Line 159:
   * **Elections**   * **Elections**
     * How to handle special elections when BOD member leaves position for another?     * How to handle special elections when BOD member leaves position for another?
-    * How handle a tie?+    * How to handle a tie? 
 +    * To be discussed at next BOD meeting (in May)
  
   * **Suggested Membership Changes**   * **Suggested Membership Changes**
     * Dillan Laughlin https://groups.google.com/d/msg/bod-milwaukeemakerspace/Xzmmv6yVY9E/yBA-iESQAQAJ     * Dillan Laughlin https://groups.google.com/d/msg/bod-milwaukeemakerspace/Xzmmv6yVY9E/yBA-iESQAQAJ
-    * Meeting to discuss on May 16+    * BEGIN 
 +    * I have a few suggestions regarding membership and dues payments that I think would help with the overall operation of the space, particularly as our membership grows. The main idea is to move towards auto-renew/auto-pay memberships as the standard for all *new* members. The purpose of these suggestions is to reduce the amount of time that volunteers (e.g. Treasurer and Operations Director) need to spend each month following up on lapsed memberships, missed payments, and storage issues. These suggestions also help to align income and expense cash flows, making it easier for the board to make financial decisions based on stable cash flows. 
 +    * My recommendations are: 
 +      * 1. Unpublish existing monthly membership options that do not include auto-renewal/auto-payment. The pre-existing options will still exist in Wild Apricot admin portal, but they will no longer be a member-selectable option. 
 +      * 2. Grandfather existing membership options. This will prevent existing members from complaining about changes impacting them. 
 +      * 3. Members changing their membership type (individual <-> family) or adding a paid storage space must be on an auto-renewal/auto-payment option. 
 +      * 4. Monthly-billed members that lapse must shift to an auto-renewal/auto-payment membership when they rejoin, if Wild Apricot supports this workflow. 
 +      * 5. Members can cancel their membership at any time, effective at the end of their current month. Any storage may be reclaimed and reassigned by the Operations Director at the beginning of the next month. 
 +    * The Bay View Neighborhood Association uses Wild Apricot as well and I’m doing a similar transition to auto-renew/auto-pay membership accounts to make things a little easier to manage for our volunteer-run organization. 
 +    * Alternatives might include: 
 +      * Not grandfathering monthly-billed memberships. The vast majority of members would be switched to auto-renewal/auto-payment memberships. 
 +      * Members that don’t want to use a auto-renewal/auto-payment membership could pre-pay their membership and storage dues on a yearly or quarterly basis. Payment could be due *X number of days before* the end of their current cycle. If a member lapses without a board-member approved waiver for extenuating circumstances, any storage may be reclaimed and reassigned by the Operations Director once their pre-paid term has ended. 
 +    * Things to consider while thinking about theses suggestions: 
 +      * On average, how much time is spent each month on resolving payment issues? 
 +      * On average, how much time is spent each month on reconciling storage with current member status? 
 +      * How frequently do we gain new members that lapse within their first year of membership? How often do they occupy storage space while lapsed? 
 +      * What percentage of members are currently on an auto-renew/auto-pay membership vs. not? 
 +      * Why do some current members not use auto-renew/auto-pay memberships? 
 +    * Thank you for your consideration. I’d be happy to field any questions you might have. 
 +    * END 
 +    * To be discussed on May 16
  
   * **Wildapricot Signups**   * **Wildapricot Signups**
 +    * Signups take a long time
     * Marcin to research auto-provisioning for new membership     * Marcin to research auto-provisioning for new membership
  
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 ===== Close ===== ===== Close =====
-  * Meeting was adjourned at HH:MM+  * Meeting was adjourned at 20:01
  
boardmeetingagenda/2018-04-19.1524186135.txt.gz · Last modified: 2018/04/20 01:02 by marcinp