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Milwaukee Makerspace Board of Directors Meeting - October 5th, 2017

Held at the Milwaukee Makerspace craft lab


  • Steffanie Maher
  • Adrian Volden
  • Erich Zeimantz
  • Tom Klein
  • Mathew Melk
  • Pete Prodoehl
  • Kathy Hughett
  • Dan Jonke
  • Tim Campbell
  • Markus S.
  • Kathy C.


Review and approval of the Minutes of the previous meeting

  • Previous meeting minutes were approved.

Reports of Boards and Standing Committees

Treasurers Report

  • Find the current treasurer report here.

Space Equipment Inventory

  • Previous status
    • Kathy to ask Area Champions to update the Wiki with equipment in their area(s).
  • Update
    • Paused due to Maker Faire, Kathy is continuing to work on it.

Building Maintenance/Issues

  • Last status
  • Membrane installed incorrectly on roof
    • Tom Gralewicz reports that when fixing the roof, we found that the membrane had not been installed correctly. He's spoken to the company that did the job and the new owner has offered to fix it for free if we pay for parts. The board accepted this offer.
    • A quote was started and Tom Gralewicz should have it. Board to follow up with Tom Gralewicz for update.
  • Update
    • Roof to be fixed in the next couple weeks!

Reports of Special (Select) Committees

  • No Special Committees for this meeting.

Unfinished Business

Property tax exemption

  • Previous Status
    • Paperwork filed with Assessors office on 2/22
    • Adrian to follow up. No other update.
    • They didn't approve an exemption. We do not know why we were denied. Get document from Keith.
    • September/October 1st.
  • Update
    • Letter for reason was dropped off, Board to review.

New camera system

  • Previous Status
    • 8 cameras online
    • Second new system awaiting installation
    • One exterior camera will be installed after awnings are installed
    • Bill would like one additional camera in the wood shop
    • Currently have three camera systems, will be adding a fourth. Do we need or want to consolidate?
    • Tony and Keith are working on installation/configuring.
    • Back hallway camera needs to be mounted.
    • Steffanie to follow up with Keith to figure out status.
    • Camera installation will be added to Space Improvement Day Projects.
    • Board discussed areas that may need additional cameras.
    • Tony offered to help get them up and running.
  • Update
    • Delayed but will be installed over the winter.

Willie's Boat Area

  • Previous Status
    • Has Willie vacated the area yet?
  • Update
    • Willie is almost done with a few other items to be removed.
    • Board is accepting proposals and will include them in the annual survey for the memberships feedback.

Signs & Awnings Outside

  • Previous status
    • Awnings on hand awaiting screen printing and warmer weather
    • May install during Space Improvement Day if weather is nice. Steffanie to print (in some fashion) the logo on the awning.
    • Steffanie is still working on it.
    • * Steffanie has all of the supplies and it should be done soon.
  • Update
    • Dan did a thing with it.
      • Making stencils.
    • Steph is “promising” they will be done by the end of Space Improvement Day.

Long-term Budgeting

  • Previous Status
    • Create a list of “house projects” to establish funds for
    • Sit down with Tom G about price points that have previously been estimated
    • Call out to 3rd parties for getting estimates
    • Adrian and Dan are working on it
  • Update
    • No update.

Front bar redesign

  • Last Status
    • Kathy to work on finding items to rearrange/organize the front entrance.
    • Tom K. and Kathy H. to work on building a new entrance design.
    • Have seen Kathy H. and Wolfgang working on it.
    • Needs Paint and Plastic for backing.
    • Contact membership about removing items from front project table.
  • Update
    • Kathy going to Midland Plastics to get the acrylic.
    • Kathy posting to get rid of the front bar.

Membership Engagement

  • Last Status
    • Membership Engagement
    • Board to generate ideas for Engagement ideas.
      • Ideas: Space leaders/influential members and big event bulletin boards.
    • Stephanie is working to setup a T-Shirt/logo design event and planning to reach out to Hal.
    • Ideas are still being generated.
    • * New Ideas
      • Member of Awesomeness - Free membership at the end of the year for the most recognized member.
      • BOD/Area Champions reimbursement at end of term if they did their job well, voted by members.
      • Looking for more ideas!
      • Newsletter on a monthy or bi weekly basis. Amber Z. and Markus S. have offered to start this project.
      • Follow up with Amber Z. and Markus S.
  • Update
    • Markus S. has been delayed due to outside work.
    • Pete to create a template and to help Markus.
    • We still had low attendance at Space Improvement Day (around 10).
    • Cathy to coordinate Space Improvement list email blasts to encourage continual involvement as a subcommittee of facilities.
    • The Board voted unanimously to move Space Improvement Days to quarterly.
      • October Space Improvement Day cancelled.
      • Quarterly is to encourage fewer bigger days to generate more members.
      • Further encouragement of Area Champions cleaning their area.

First Aid Training

  • Last Status
    • Board to research options for training.
    • Discussion about Makerspace adding AED - Steff/Pete to do more research on AED.
    • Board reviewed legality of first aid and other training.
    • Pete waiting to hear back from First Aid group.
    • Amber Z has Lifeguard Information that she is willing to share. Will follow up with Amber Z.
  • Update
    • Steph to follow up with Amber Z.

Member Accountability

  • Last Status
  • What to do about Member accountability
    • Board discussed member behavior accountability.
    • Create a stick
  • Update
    • Board will continue to discuss.
    • Want to encourage communication with Area Champions and Membership.
    • Board is feeling better about the response to dangerous member behavior.

Area Champion Interest

  • Last Status
  • Increasing Area Champion Interest
    • Member of the month was discussed.
    • Discussion of negative feedback loop when items break.
    • Steffanie plans to communicate with Area Champions to find out why they choose to be Area Champions.
    • Set up a meeting
  • Update
    • Steph is holding meeting after the BOD Meeting.

Maker Faire projects, funding, etc. Review

  • Last Status
  • Discussed by the board.
  • For the future a proposal must be presented to the Maker Faire Area Champion.
  • Update
    • Pete drafted a form for Maker Faire project proposals.
    • Maker Faire Area Champion felt that there was some communication challenges around type of funding (grant, loan, etc.), project ownership, and the process of requesting.
    • Discussion of loans, grants, etc. for funding type.
    • Going to poll the membership in the annual survey.

New Business

  • Board Member Transition
    • Discussion to add the responsibility for the outgoing board member to assist in a 1 month transition period that is required by the outgoing BOD member.
    • Board voted unanimously to add the requirement of an one month transition period required of the outgoing board member.
  • Communication Request
    • Communications Director to send out an email about working on the weapons policy.
    • Communications Director to email for tool return amnesty.
  • Maker Faire Area Tools Pallet
    • Create a packing for things that are being borrowed from the space.
    • Toolbox to organize and keep track of Maker Faire specific tools that are purchased for Maker Faire.
  • Member Storage Shelves GDXXX to Back Hall
    • Recommendation for advance notice and surveying.
    • Discussion of removal of all member items from their storage on occasion for cleaning/maintenance.
  • Members Changing Avatar
    • Confusion of member identity after picture changed.
    • Dan to look into a permanent picture ID in wildapricot.
  • Pictures Posted in Entrance
    • Colleen request to pictures to be updated and posted in the entrance way.
    • Colleen and Steph to take on the project at Space Improvement Days.
  • Mobile Anodizing Station
    • Cathy got a grant to create a mobile anodizing station for education.
    • Rick and Cathy want to work together to create the station.
      • The station would be owned and insured by Cathy's company.
      • Discussion of the Space's interest in housing the cart and ability to use when not being used for education.
      • A collaborative group project would be made.
    • Opportunity would be seen the same as other tools.
  • Giant Clock
    • Betty Brynn is moving out of the storage facility where the Giant Clock (made by Milwaukee Makerspace) is being stored.
    • If no one can take it, it will need to be scrapped.
  • The List of Non-Excellent Past Members
    • Pete and Dan working on list of banned members.
  • Board Member and/or Area Champion Space
    • A way to make to make them feel appreciated.
    • Discussion of the idea took place.
  • Vault Space Proposals
    • Recommendations of proposals to be approved by Board when a vault becomes available.



  • Meeting was adjourned at 8:42 PM
boardmeetingagenda/2017-10-05.txt · Last modified: 2017/10/11 00:30 by wildapricot-zeimantz_erich