Milwaukee Makerspace Board of Directors Meeting - August 18, 2016
Held at the Milwaukee Makerspace craft lab
Attendees
Present
Lance Lamont
Carl Stevens
Adrian Volden
Keith McMillan
DL Swanson
Dan Jonke
Absent
Guests
Larry
Vishal
Ed
Tom Gr
Brant
Linda
Pete
Kathy
Steffanie
Minutes
Meeting was called to order at 7:04 by Lance Lamont.
Review and approval of the Minutes of the previous meeting
The meeting minutes from the previous meeting were approved.
Reports of Boards and Standing Committees
Treasurers Report
Net outflow for July, due to the Tormach purchase, was ($10,331.98). Excluding the Tormach purchase we made roughly $109, and also does not include Larry's contribution towards the purchase of the Tormach, which posted in August.
We added 3 members in August
YTD cash flow, including the building purchase and the Tormach is ($5,884)
Current assets minus reserve and committed is $16,000
Space Equipment Inventory
Previous status
DL has barcode software, Harvey has offered to help inventory
Harvey has started inventory
Board discussed and decided that anything that needs checkout would be included in the inventory - Harvey to revise email to the area champions
Inventories from areas coming in, DL has been working with the procedure
Larry volunteered to take pictures if needed, DL to communicate that to the area champions
New Equipment/Donations
Building Maintenance/Issues
Reports of Special (Select) Committees
Space Projects Update
4x8 CNC Plasma Cutter
Current target for completion is End of August
Previous status
Current ETA for completion is October
The board discussed that the project has gone on for a very long time, and the tolerance for additional extensions is thin. All members of the board present voted unanimously to require completion of the CNC plasma cutter by November 17. If the plasma cutter is not complete, and two members trained to use it, it must be removed by the end of November.
Kuka
Previous status
Previous owner wants the pendant, and possibly a board from the cabinet back if we dispose of the Kuka.
Jake is using the Kuka until August for his project
Jake is paying $10/month for the space.
Vishal has adequate space for his Maker Faire project, and it's nearing completion too
Adrian spoke with Jake, and he intends to move the Kuka this weekend. There will be a few days of filming, then the Kuka would return, but none of the rest of the material he has been keeping for filming. He may need it for a few days for Makerfaire.
When the Kuka returns from Makerfaire it will be sold or disposed of
Wood shop dust collection
Previous status
Steve Pilon is working on a plan and will be sending it to the board
Quote 1: $3,715 before tax/freight
Quote 2: $3,550 before tax/freight
See email from Steve P to BOD with revised numbers.
Lance will add a question to the membership in the member survey to authorize the spending on the dust collection system
Brant created a dust particle counter and will be monitoring particulate levels
Brant has a revised proposal that would cost $500
The board discussed the three proposals and asked Brant to proceed with his plan, Lance to send an email to Steve
Unfinished Business
Property tax exemption
Utility rates
Previous Status
No update
New camera system
911 service at the 'space
Willy's Boat
Changes to space rental policy w.r.t. late payments
Member Survey
Signs & Awnings Outside
Previous status
Tom has proposed some awnings
Tom and Carl to work on the application to the city including a drawing
Tom and Carl to add this to the member survey since the cost is close to $1000.
Improvements to Entryways & Meeting area
Previous status
Carl presented a design for the lounge/lobby to the board. Attendees had questions and suggestions on the proposed idea.
Larry has a cousin who has wood he's willing to donate to the space for the project
Carl will continue this as an individual project, or if he feels he needs more authorization or to request funds.
Bylaw Revisions
Previous status
Voting concluded 8/16 midnight - all amendments approved
Board discussed Scott Swanson's observation that the bylaws indicated the first, second and third at large candidates were elected. Keith reviewed the ballot from when the Secretary position was made a named position. The proposed language was correct in that ballot, but was not transcribed into the bylaws correctly. Keith will update the typographic/transcription error.
Sections 4.1 and 4.2 contain an additional error regarding annual elections for positions, and will be formally amended with the next round of bylaws changes.
Craft Lab II: Trade Craft!
End of Year Filings
Tom has been unable to get a hold of the CPA
Dan and Tom to work on filling in the forms, Adrian to help if required
We are late in filing our forms, and Dan is addressing this
Long-term Budgeting
Previous Status
Adrian suggested we should be setting aside a budget for large building expenditures
Board discussed how to operationally do this, agreed we need to determine what costs to forecast
No update
Maker Faire
Last Status
Adrian to send out an email to the membership asking if someone would champion an open house at the space on Saturday of Maker Faire
Adrian to send out a survey to determine if we are going to fund Maker Faire, and at what level
Board discussed Pete Prodoehl's request for space - there is some room available he can use - Adrian to follow up with Pete
Lance has asked Amy if she would host an after-party and she is tentatively interested
Discuss Partnership
What do we want this partner ship to look like in terms of space given for projects and money?
Pete and Kathy present to talk about how things worked in past years
Best way to move forward with short time frame
A lively discussion ensued on the level of support MMS would give to Maker Faire
The board agreed to have a question on supporting Maker Faire 2017 on the annual survey
The board 5-1 to approve the position of area champion for maker faire (Keith voted no)
All the board members present voted unanimously to approve 4 stipends for other Maker Spaces at $250/per to reimburse actual travel expenses to send a representative to Maker Faire
Additional stipends can be made by individual donation by members
Member Free Storage Space
Vault Activity (or lack thereof)
Calendars / Class Signups / Events
Calendars are a challenge, only board members can update the GCal, the groups aren't well suited to signing up for classes, not everyone has access to update the Wiki (or the knowledge about how to do so)
Keith will look in to this
Dan says the next version of Wild Apricot may very well have some help for us
New Business
Good of the Space
Announcements
Close
The meeting was adjourned at 9:28