Milwaukee Makerspace Board of Directors Meeting - June 16, 2016
Held at the Milwaukee Makerspace craft lab
Attendees
Present
Lance Lamont
Adrian Volden
Harvey Matyas
DL Swanson
Keith McMillan
Dan Jonke
Absent
Guests
Steffanie Maher
Tom Gr
Tony
Minutes
Meeting was called to order at 7:04 by Lance.
Review and approval of the Minutes of the previous meeting
The meeting minutes from the previous meeting were approved.
Reports of Boards and Standing Committees
Treasurers Report
We had 255 members last month, a new record
Area champions need to start spending their money
YTD net income still - $6,000, but this includes the $40,000 building purchase down payment
May expenditures $6,400 on income of $14,000 but this figure includes the Tormach contributions
Cash on hand $45,000 in the bank, which includes $10,000 in Tormach funds. An additional $15,000 is in Paypal
We are have on our ideal reserve of 6 months ($35,000)
New Equipment/Donations
Building Maintenance/Issues
Roof Flashing
Previous status
Tom Gr has caulked the holes
Keith to add this to space improvement day list, and no further board action after that
Reports of Special (Select) Committees
Space Projects Update
4x8 CNC Plasma Cutter
Current target for completion is End of August
Previous status
Steve and Marc making progress, need slats from one of the metal shops in town
Board will continue to monitor progress
Kuka
Previous status
Previous owner wants the pendant, and possibly a board from the cabinet back if we dispose of the Kuka.
Jake is using the Kuka until August for his project
Lance told Jake that he needs to pay for the floorspace. Jake is paying $10/month for the space.
Vishal needs the space for his Maker Faire project
Lance to follow up with Jake and reinforce that he needs to take up the smallest footprint when he's not using the robot.
Poster design contest
Wood shop dust collection
Unfinished Business
Building Insurance
Property tax exemption
Previous Status
Dan is reviewing, but the code is complicated
Keith suggested we talk with a “pro” such as the alderman
Dan and Tom suggest perhaps having the lawyer review, after the board reviews
Keith to review as well
Utility rates
New camera system
Previous Status
Two cable drops moved from the back vault hall to the CNC room and over the Jewelry area for camera hook up
CNC room camera operational
Additional drop pulled from behind the leatherworking area and moved to the East end of the vault hallway
Fourth drop pulled from the vault hallway currently unused on top of the vaults - could be used to replace short run to the current camera that's dangling from the ceiling in the vault hallway
Inter-meeting Update
Three drops run to the Southeast corner of East room
Two drops run to the Northeast corner of the East room (will need to await departure of Willy's boat to get at the final location)
Four additional drops run to the vault hallway, available for exterior cameras outside Vault door
One drop moved to Northwest corner of the West room
One drop run to the Northeast corner of the West room
Remaining drops to run:
Two to the meeting room
One to the Cooties hall
One to the craft lab
One to outside Door 1
DL to put up the signs letting people know they are on camera
Start maintaining a petty cash box in the building
Previous status
Inter-meeting update
Item done
MMS Webpage
Previous Status
The board voted to approve Chris' proposal to move our hosting to a new provider, so long as it's not a long-term contract
Chris is renting the new server and the transition has started
Inter-meeting update
Item done
911 service at the 'space
Previous status
Inter-meeting update
Keith has all the phones from Shane
Adrian will be bringing in more of the boxes for mounting phones during space improvement day
Still a space improvement project
Lance to follow up with police and see if we can register the phones as being at the space address
Discuss Schedule for Rotating Board Members at front desk on Tuesdays.
Willy's Boat
Situation about membership of Jay Carver
Previous status
DL will provide a draft communication for the board to review
DL to try to do this in the next week
Still an action item for DL
Changes to space rental policy w.r.t. late payments
Changes to bylaws and member handbook w.r.t. illegal activities undertaken by members
Member Survey
Previous status
No update
Signs & Awnings Outside
Previous status
No update
Improvements to Entryways & Meeting area
Update Web Site
Socialize Area Champions Responsibilities?
Previous status
Inter-meeting update
No further action
Appoint Co-treasurer(s) from outside BOD
Revisions to bylaws to account for family membership
Tabled for a meeting specifically on bylaws
Revisions to bylaws to allow hardship suspension of membership
Tabled for a meeting specifically on bylaws
Cintas Service vs Cost - Dan J.
Craft Lab II: Trade Craft!
Previous status
The board discussed possibly making a larger area comprised of some of the smaller current areas.
DL suggested maybe not allowing more than one shelf for a single member, or making the top shelves available for this
DL will send out an announcement to the membership on our plans to reorganize the smaller areas into a larger one on June 5 Space Improvement Day. This will include Daleks, Leather / Candle area, screen printing and possibly others
Daleks moved from the East room
Hal organized the screen printing area
Powerwheels have taken over the spot in the East room vacated by the Daleks, until July, when Maker Faire gets it
Area champions listing
New Business
Tom Gr asks for end-of-year balances for the accountant - Dan to provide
Adrian suggested we should be setting aside a budget for large building expenditures
Adrian to send out a survey to determine if we are going to fund Maker Faire, and at what level
Vishal sign wave
He will need 2 weeks of clear space to finish the project, when will Jake's Kuka be moved?
He can start working on it anytime after July 10. - see items earlier on the Kuka
Domain Name Renewals
Each domain will cost ~$15/year to renew. So, to renew all three domains for one year will cost approximately $45. There are not price discounts for longer periods of time. Please consider how many years the BOD would like to renew the domain for, and let Chris know what the decision is.
Member Free Storage Space
Inventory done by DL, needs to sync with Dan on some people who she can't reconcile
There are open spaces, DL to update with “EMPTY” stickers and send an email
Board to re-evaluate storage space at next meeting
Good of the Space
Calendars are a challenge, only board members can update the GCal, the groups aren't well suited to signing up for classes, not everyone has access to update the Wiki (or the knowledge about how to do so)
Would the maker space like to have an open house Saturday night the week of Maker Faire
Lance mentions that some vaults don't seem to have any activity, and there seems to be very low turnover. Perhaps we should find a way to inquire if they are being used. The board agreed Lance should put notes under the door of the vaults and ask for “are you using this vault”?
Announcements
Close
The meeting was adjourned at 8:47