Milwaukee Makerspace Board of Directors Meeting - May 19, 2016
Held at the Milwaukee Makerspace craft lab
Keith, Lance, Harvey, Dan, DL
Steve Pilon, Tom Kline, Steffanie Maher, Markus Schneider
Meeting was called to order at 7:40 by Lance.
Review and approval of the Minutes of the previous meeting
The meeting minutes from the previous meeting were approved.
Reports of Boards and Standing Committees
We lost 3 members over last month, currently 247 members
Spending is consistent month-to-month
Tormach CNC purchases are distorting income up a bit, as is the building purchase last year. Accounting for these distortions, all seems well.
Reports of Special (Select) Committees
New tri-fold for the 'space
Previous Status Order has been placed and tri-folds printed, Tom Gr will pick up and deliver
Inter-meeting update - tri-folds availble
Space Projects Update
4x8 CNC Plasma Cutter
Current target for completion is May
Steve needs help from a machinist, Carl will follow up with him
Mark Ownley (present at the meeting) also volunteered to help
Steve and Marc to meet on Sunday 5/22 and do some preliminary work on the cutter, and will come up with an estimated date of completion. Steve's current thinking is end of August.
Poster design contest
Wood shop dust collection
Previous status The board agreed that we want to pursue a dust collection system for the wood shop
Steve Pilon is working on a plan and will be sending it to the board, estimating less than $2,000
Sequestering area fund donations
Property tax exemption
Wild Apricot Transition
Previous Status Keith has imported WA into a test QuickBooks company and it seems to work fine. Needs follow-up with Dan to determine next steps
Lance asked what our goal is and whether we need to change
Dan says it would be easier to budget and forecast, and perhaps provide to an accountant
While doable, the payoff for the amount of effort vs. using Mint seems low
The board voted unanimously to take no further action on this for the foreseeable future
New camera system
Donations via QRCodes - Keith
Start maintaining a petty cash box in the building
Previous status The board voted unanimously to keep a petty cash box in the building
Inter-meeting update - cash box installed
Dan to provide keys to the board members
VoIP Phone System Removal
Previous Status The board voted to approve Chris' proposal to move our hosting to a new provider, so long as it's not a long-term contract
Chris is renting the new server and the transition has started
911 service at the 'space
Previous status 911 phone is now at the front desk in the top-right drawer, Lance wants to mount the phone in an obvious location - added as a Space Improvement Day project
Inter-meeting update - phone mounted
Keith will follow up with Shane on getting a phone to install by each door
Discuss Schedule for Rotating Board Members at front desk on Tuesdays.
Previous status DL will put together a sign up sheet on the bulletin board
DL will do this, and new member orientation too
Situation about membership of Jay Carver
Space Improvement day 2016 goals and making sure maintenance items are done
Previous status Keith will update the Wiki page, DL will provide contents
This item is under control and won't be on the agenda going forward
Changes to space rental policy w.r.t. late payments
Changes to bylaws and member handbook w.r.t. illegal activities undertaken by members
Previous status Keith will draft amendments to the bylaws and member handbook
Keith stated there seemed to be evenly divided opinion on whether the board or the membership should do this. The easiest solution would be to not revise the bylaws, but allow the board to immediately suspend a member if there was reasonable suspicion of illegal activities. Keith also proposed that violence or threats of violence also be cause for immediate suspension.
Keith will revise the code of conduct to allow for immediate suspension in these cases, and provide a draft to the board for review
Signs & Awnings Outside
Improvements to Entryways & Meeting area
Update Web Site
Socialize Area Champions Responsibilities?
Appoint Co-treasurer(s) from outside BOD
Previous status Keith will propose an amendment to the bylaws to allow named board members to appoint support committees, subject to a veto by a majority of the board
Inter-meeting update - draft circulated to Board for comment
Board agreed with the draft, we will bundle along with any other proposed amendments to present to membership
Location of Tormach CNC
Markus, Steve and Tom asked the board about where to put the Tormach. The board concluded that if no area boundaries are moved, the area champions are free to work this out. If area boundaries are shifted they will come to the board for approval.
Where should the picnic table go?
Approve Hal Crossno as screen printing area champion
The board voted unanimously to approve Hal
Revisions to bylaws to account for family membership
Tabled for a meeting specifically on bylaws
Revisions to bylaws to allow hardship suspension of membership
Tabled for a meeting specifically on bylaws
Cintas Service vs Cost - Dan J.
Right now we’re paying Cintas for 2 things:
I’m quite happy with the improvement in restroom cleanliness, but I really don’t feel like we are getting our money’s worth for the mats.
Personally I’d like to cancel the mats entirely, but at the very least maybe we could rotate them less often?
Craft Lab II: Trade Craft!
The board discussed possibly making a larger area comprised of some of the smaller current areas.
Member storage space is an issue, although Keith pointed out the wide variety of storage volumes, and perhaps subdividing shelf space. This didn't seem reasonable on discussion.
Several shelves seem to be empty although they have names. Several lockers are also empty. Lance and DL indicated that based on the last inventory shelf assignments to active members were relatively ok, but that may have changed in the last two months.
DL suggested maybe not allowing more than one shelf for a single member, or making the top shelves available for this
DL will send out an announcement to the membership on our plans to reorganize the smaller areas into a larger one on June 5 Space Improvement Day. This will include Daleks, Leather / Candle area, screen printing and possibly others
Good of the Space
Calendars are a challenge, only board members can update the GCal, the groups aren't well suited to signing up for classes, not everyone has access to update the Wiki (or the knowledge about how to do so)
The meeting was adjourned at 9:10