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boardmeetingagenda:2015-12-17_draft [2015/12/18 01:00] vrana54 created |
boardmeetingagenda:2015-12-17_draft [2015/12/18 02:42] (current) vrana54 |
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Board Members Present: | Board Members Present: | ||
- | Board Members Absent: | + | Board Members Absent: |
=====Meeting Started===== | =====Meeting Started===== | ||
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=====Legal/ | =====Legal/ | ||
**Treasurer' | **Treasurer' | ||
+ | * Joe emailed the report to the board | ||
+ | * Utilities are lower the usual. $928 instead of approximately $1,300 | ||
+ | * Carl has questioned by a member how the donation box and allocation money is spend | ||
+ | * Lance clarified that we don't monitor how the money goes in and out of the donation bin | ||
+ | * We don't have a system for tracking this spending | ||
+ | * Lance said that we need to start sharing how much money each area has from the allocation | ||
+ | * Carl asked about IRS reporting for purchasing blades and whatnot | ||
+ | * Dan and Tom said that we just need to report in broad categories | ||
* **Previous Action Item**: Joe will talk to WE energies about our utility rates | * **Previous Action Item**: Joe will talk to WE energies about our utility rates | ||
+ | * No Update | ||
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* **Previous Action Item**: Dan to review Paypal accounts and what fees we can use now that we're a non profit - waiting on Paypal Customer Service | * **Previous Action Item**: Dan to review Paypal accounts and what fees we can use now that we're a non profit - waiting on Paypal Customer Service | ||
+ | * No Update | ||
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* Change/ | * Change/ | ||
* Building Purchase -> Building Fund | * Building Purchase -> Building Fund | ||
+ | * Lance asked if we were clear on what Building Fund means | ||
+ | * Vishal thinks it is infrastructure funds | ||
+ | * DL thinks it means O&M funds | ||
+ | * Dan thinks the redefinition doesn' | ||
+ | * Vishal asked if we can leave it unallocated | ||
+ | * Dan said that we already have an excess for an O&M budget so we don't need to redefine it | ||
+ | * DL thinks we can add a category for building maintenance | ||
+ | * Tom said we already have a fund for building maintenance | ||
+ | * DL said that some people suggested that we could have a category for cleaning or whatnot | ||
+ | * Tom suggested sending an email to members for more categories | ||
+ | * Lance suggested that maybe a fund for new carpet would be fine but not carpet O&M. O&M is necessary | ||
+ | * Vishal suggested that we remind people every Tuesday | ||
+ | * DL suggested that when we sign up new members, we should have them sign up | ||
+ | * **Vote-** Change the default Wild Apricot allocation option from building purchase to building fund - (2) yes, (4) no, (1) abstain | ||
* CNC Area? How does this relate to the wood shop? | * CNC Area? How does this relate to the wood shop? | ||
- | | + | |
- | * Profit! | + | * Lance wants to get clarification on what the CNC area is (bridgeport. plasma cutter) |
+ | * Tom think CNC area with confuse people. We might call it the CNC Router Area | ||
+ | * **Vote-** (6)yes, (1)abstain | ||
+ | * Do we add metal finishing as a category? | ||
+ | * Dan thinks we can add it and let the funds accrue till we have an area champion | ||
+ | * Lance suggest that we add call for area champions | ||
+ | * **Vote-** (6)yes, (1)abstain | ||
* Funding area status? | * Funding area status? | ||
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**Building ownership/ | **Building ownership/ | ||
+ | * Lawyer had ordered a title search | ||
+ | * Won't be a problem closing by the end of the month | ||
+ | * Tom asked if we would like to do a party. | ||
+ | * **Vote-** Allocate $200 for a building purchase party on Jan 1st, 2016. (6) yes, (1) abstain | ||
=====Policies/ | =====Policies/ | ||
- | * Matt N. extra storage space: | + | * Matt N. extra storage space |
+ | * He's off the floor | ||
+ | * He doesn' | ||
+ | * DL said that she will talk to Matt | ||
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=====Building Topics===== | =====Building Topics===== | ||
* **New camera system - what is the status?** | * **New camera system - what is the status?** | ||
+ | * Scott needs a diagram for wiring and current locations. He has the cameras in his living room. | ||
* Building purchase - status and closing. | * Building purchase - status and closing. | ||
=====Member/ | =====Member/ | ||
* 4x8 CNC Plasma Cutter | * 4x8 CNC Plasma Cutter | ||
- | * **Previous estimated date for completion**: | + | * **Previous estimated date for completion**: |
+ | * No Updates. Joe is absent | ||
* Kuka | * Kuka | ||
* **Previous action item:** Joe will send a certified letter to the previous Kuka owner | * **Previous action item:** Joe will send a certified letter to the previous Kuka owner | ||
+ | * No Updates | ||
* Induction Furnace | * Induction Furnace | ||
* **Previous estimated date for completion: | * **Previous estimated date for completion: | ||
+ | * Need a new transformer. | ||
* Dust collection system | * Dust collection system | ||
- | * **Action Item for Vishal** - Follow up with communicators to Hastings Energy | + | * Tom may have a lead for ducting |
- | * **Done** - Quotes were sent out to the board | + | |
+ | * Brant is making cyclone | ||
=====New equipment/ | =====New equipment/ | ||
+ | * Wolfgang is building a kick wheel potter' | ||
=====Communications & Events==== | =====Communications & Events==== | ||
* Updated name of this section to add " | * Updated name of this section to add " | ||
* Should we make a new tri-fold for the ' | * Should we make a new tri-fold for the ' | ||
+ | * Carl said he would do that but will it be an effective tool | ||
+ | * Tom said that we can use it once a month | ||
+ | * Carl questions if a tri-fold is the best way to communicate. Maybe a display is better | ||
+ | * Vishal said that it should be easy to carry | ||
+ | * **Action Item-** Carl will work on tri-fold | ||
+ | * **Action Item-** Vishal will add a FAQ wordpress page | ||
+ | |||
* Monthly newsletter? | * Monthly newsletter? | ||
+ | * Carl will be using Mailchimp to develop the newsletter | ||
+ | * The newsletter will be targeted towards members but other people can choose to receive it | ||
* Space improvement day | * Space improvement day | ||
+ | * Not having an official one this month | ||
* New member orientation | * New member orientation | ||
* **Previous action item from DL, Lance, and Tom:** Plan a new member orientation video | * **Previous action item from DL, Lance, and Tom:** Plan a new member orientation video | ||
- | + | | |
- | | + | |
- | * **Previous action item from Tom: **Call mat services to get rental costs | + | |
- | * **Previous action item from DL: **Provide dollar numbers for purchasing new carpets | + | |
=====Any topics from members who are present===== | =====Any topics from members who are present===== | ||
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