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boardmeetingagenda:2015-12-17_draft

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boardmeetingagenda:2015-12-17_draft [2015/12/18 01:00]
vrana54 created
boardmeetingagenda:2015-12-17_draft [2015/12/18 02:42] (current)
vrana54
Line 6: Line 6:
 Board Members Present: ​ Board Members Present: ​
  
-Board Members Absent:+Board Members Absent: ​Joe R.
    
 =====Meeting Started===== =====Meeting Started=====
Line 12: Line 12:
 =====Legal/​Financial===== =====Legal/​Financial=====
 **Treasurer'​s Report** **Treasurer'​s Report**
 +  * Joe emailed the report to the board
 +    * Utilities are lower the usual. $928 instead of approximately $1,300
 +    * Carl has questioned by a member how the donation box and allocation money is spend
 +    * Lance clarified that we don't monitor how the money goes in and out of the donation bin
 +    * We don't have a system for tracking this spending
 +    * Lance said that we need to start sharing how much money each area has from the allocation
 +    * Carl asked about IRS reporting for purchasing blades and whatnot
 +    * Dan and Tom said that we just need to report in broad categories
  
   * **Previous Action Item**: Joe will talk to WE energies about our utility rates   * **Previous Action Item**: Joe will talk to WE energies about our utility rates
 +    * No Update
     ​     ​
   * **Previous Action Item**: Dan to review Paypal accounts and what fees we can use now that we're a non profit - waiting on Paypal Customer Service   * **Previous Action Item**: Dan to review Paypal accounts and what fees we can use now that we're a non profit - waiting on Paypal Customer Service
 +    * No Update
  
  
Line 21: Line 31:
   * Change/​re-define funding areas   * Change/​re-define funding areas
     * Building Purchase -> Building Fund     * Building Purchase -> Building Fund
 +      * Lance asked if we were clear on what Building Fund means
 +      * Vishal thinks it is infrastructure funds
 +      * DL thinks it means O&M funds
 +      * Dan thinks the redefinition doesn'​t help reduce the voting frequency
 +      * Vishal asked if we can leave it unallocated
 +      * Dan said that we already have an excess for an O&M budget so we don't need to redefine it
 +      * DL thinks we can add a category for building maintenance
 +      * Tom said we already have a fund for building maintenance
 +      * DL said that some people suggested that we could have a category for cleaning or whatnot
 +      * Tom suggested sending an email to members for more categories
 +      * Lance suggested that maybe a fund for new carpet would be fine but not carpet O&M. O&M is necessary
 +      * Vishal suggested that we remind people every Tuesday
 +      * DL suggested that when we sign up new members, we should have them sign up
 +      * **Vote-** Change the default Wild Apricot allocation option from building purchase to building fund - (2) yes, (4) no, (1) abstain
     * CNC Area?  How does this relate to the wood shop?     * CNC Area?  How does this relate to the wood shop?
-    ​????? +      ​Steve, who is the champion of both areas, doesn'​t see the wood shop be the space as the CNC area. He likes them  
-    * Profit!+      * Lance wants to get clarification on what the CNC area is (bridgeport. plasma cutter) 
 +      * Tom think CNC area with confuse people. We might call it the CNC Router Area 
 +      * **Vote-** (6)yes, (1)abstain 
 +    * Do we add metal finishing as a category? 
 +      * Dan thinks we can add it and let the funds accrue till we have an area champion 
 +      * Lance suggest that we add call for area champions  
 +      * **Vote-** (6)yes, (1)abstain 
   * Funding area status? ​ How do area champions know how much money they have available?   * Funding area status? ​ How do area champions know how much money they have available?
   ​   ​
 **Building ownership/​purchasing shares progress** **Building ownership/​purchasing shares progress**
 +  * Lawyer had ordered a title search
 +  * Won't be a problem closing by the end of the month
 +  * Tom asked if we would like to do a party. ​
 +  * **Vote-** Allocate $200 for a building purchase party on Jan 1st, 2016. (6) yes, (1) abstain
  
 =====Policies/​Procedures===== =====Policies/​Procedures=====
-  * Matt N. extra storage space:+  * Matt N. extra storage space 
 +    * He's off the floor 
 +    * He doesn'​t use the CNC machine very much 
 +    * DL said that she will talk to Matt
   ​   ​
 =====Building Topics===== =====Building Topics=====
   *  **New camera system - what is the status?**   *  **New camera system - what is the status?**
 +    * Scott needs a diagram for wiring and current locations. He has the cameras in his living room.
   * Building purchase - status and closing.  ​   * Building purchase - status and closing.  ​
        
 =====Member/​Space Projects Update===== =====Member/​Space Projects Update=====
   * 4x8 CNC Plasma Cutter   * 4x8 CNC Plasma Cutter
-    * **Previous estimated date for completion**:​ October 2015 +    * **Previous estimated date for completion**:​ October 2015 
 +      * No Updates. Joe is absent ​
  
   * Kuka   * Kuka
     * **Previous action item:** Joe will send a certified letter to the previous Kuka owner     * **Previous action item:** Joe will send a certified letter to the previous Kuka owner
 +      * No Updates
  
   * Induction Furnace   * Induction Furnace
     * **Previous estimated date for completion:​** October 2015     * **Previous estimated date for completion:​** October 2015
 +      * Need a new transformer.  ​
  
   * Dust collection system   * Dust collection system
-    * **Action Item for Vishal** - Follow up with communicators to Hastings Energy ​ +    * Tom may have a lead for ducting 
-      * **Done*- Quotes were sent out to the board+    ​DL said that there is a blower ​for grabs 
 +    Brant is making cyclone ​
        
 =====New equipment/​donations===== =====New equipment/​donations=====
 +  * Wolfgang is building a kick wheel potter'​s wheel 
  
 =====Communications & Events==== =====Communications & Events====
   * Updated name of this section to add "​communications"​   * Updated name of this section to add "​communications"​
   * Should we make a new tri-fold for the '​space?​   * Should we make a new tri-fold for the '​space?​
 +    * Carl said he would do that but will it be an effective tool
 +    * Tom said that we can use it once a month
 +    * Carl questions if a tri-fold is the best way to communicate. Maybe a display is better
 +    * Vishal said that it should be easy to carry
 +    * **Action Item-** Carl will work on tri-fold
 +    * **Action Item-** Vishal will add a FAQ wordpress page
 +
   * Monthly newsletter?   * Monthly newsletter?
 +    * Carl will be using Mailchimp to develop the newsletter
 +    * The newsletter will be targeted towards members but other people can choose to receive it
  
   * Space improvement day   * Space improvement day
 +    * Not having an official one this month
  
   * New member orientation   * New member orientation
     * **Previous action item from DL, Lance, and Tom:** Plan a new member orientation video     * **Previous action item from DL, Lance, and Tom:** Plan a new member orientation video
- +      ​Carl and Lance will be filming a 30 minute video
-  ​Safety +
-    * **Previous action item from Tom: **Call mat services to get rental costs  +
-    * **Previous action item from DL: **Provide dollar numbers for purchasing new carpets ​+
  
 =====Any topics from members who are present===== =====Any topics from members who are present=====
- 
boardmeetingagenda/2015-12-17_draft.txt · Last modified: 2015/12/18 02:42 by vrana54