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--- boardmeetingagenda:2015-10-15_draft [2015/10/16 00:13]
vrana54 created
+++ boardmeetingagenda:2015-10-15_draft [2015/10/16 11:23] (current)
vrana54
@@ Line 4: / Line 4: @@
 Location: Craft Lab
-Board Members Present:
+Board Members Present: Lance L., Joe R., Vishal R., Dan J., Tom Gr.,  Deboralynn S.
-Board Members Absent:
+Board Members Absent: Felisha W.
 =====Meeting Started=====
 =====Legal/Financial=====
 **Treasurer's Report**
+  * $3,600 were spent on Maker Faire, $2000 were spent on insurance this month
   * **Previous Action Item**: Joe will talk to WE energies about our utility rates
+    * Step 1 is done, Step 2 is to fax the documents. Step 2 will be finished soon
   * **Previous Action Item**: Dan to review Paypal accounts and what fees we can use now that we're a non profit - waiting on Paypal Customer Service
+    * No Updates on this topic. Dan has been spending his time on the Wild Apricot transition.
+**Wild Apricot Transition**:
+  * DL imported Keys. - Done. Will have storage info completed by 10/17
+  * There will be a single sign on for wild apricot, makerspace wordpress site, and the wiki.
+  * Dan will add a button on the site for the member portal
+  * Dan mentioned that the transition has gone well
+  * The rest of the membership will be transitioned this weekend
+  * Dan will write a new cheat sheet for the sign up process
-**Wild Apricot Transition**: DL imported Keys. - Done. Will have storage info completed by 10/17
+* Tax Exemption has been setup for Weld Specialties
+* **Action Item for Lance** - Write a thank you letter to our wonderful snow plower and offer tax exempt letter
 **Building ownership/purchasing shares progress**
+  * The lawyer is compiling the paperwork
+  * The space will tentatively own the building by January 1st
 =====Policies/Procedures=====
   * Matt N. extra storage space:  CNC router in the Kuka room and cart in the east room.
+    * Matt has more than 100 sq ft. of floor storage. More than 100 sq. ft. is not allowed
+    * Matt was storing a project in the meeting room for 3 weeks without a green parking ticket
+    * His cart in the east room was larger than the allotted amount and was stored for longer than (3) months
+    * Matt signed his own parking ticket which is supposed to be only allowable by area champions and board members
+    * Matt will be sent a notice to abide by the storage policies and compress his storage space to a maximum of 100 sq. ft.
+    * **Action Item for DL** - She will write the letter to Matt
 =====Building Topics=====
   *  New camera system
+    * Scott S. needs more information
+    * Dan will provide it
 =====Member/Space Projects Update=====
   * 4x8 CNC Plasma Cutter
     * **Previous estimated date for completion**: October 2015
+      * Electronics were placed in a plastic cabinet instead of the metal one
   * Kuka
     * **Previous action item:** Joe will contact the Kuka donor to see if they want the control cabinet back
+      * No response from the previous Kuka owner
+      * **Action item for Joe** He will send a certified letter to the owner
   * Induction Furnace
     * **Previous estimated date for completion:** October 2015
+      * Tom made some progress on it
-  * Large format plotters
   * Dust collection system
+    * **Action Item for Vishal** - Follow up with communicators to Hastings Energy
 =====New equipment/donations=====
   * Wood Lathe in the East Room
     * **Previous Action Item**  Joe will be taking it back
+      * It is gone!
 =====Events====
   * Space improvement day
+    * The power wheels and plotter area will be deep cleaned
+    * DL mentioned that the impound lot is getting smaller
   * New member orientation
+    * The participation has been very low
+    * Joe mentioned that we should post posters
+    * Tom will do the orientation this month
+    * Vishal suggested switching it to Thursday night.
+    * Tom suggested roving nights. Switch between Thursday, Saturday, and Sunday.
+    * Tom suggested that storage could be assigned at the end of the orientation
+    * Lance mentioned that new members might have to wait almost a month before they get their shelves
+    * Joe thinks it helps build the community
+    * Lance suggested that maybe members shouldn't be able to sign up till they go through an orientation
+    * Tom brought up the topic of a video recording the training instead
+    * DL mentioned that she has some great software to do it
+    * Vishal suggested that the video shouldn't be longer than 15 minutes
+    * Tom and Lance are willing to do the voiceover
+    * DL, Lance, and Tom will work on content
   * Safety
+    * Winter is coming
+    * DL suggested a new rubber backed carpet for the main door
+    * Joe inquired about renting the carpets so a service could replace and clean them for us
+    * Joe suggests that we should get a 4x8
+    * DL will send dollar numbers for carpet purchase
+    * Tom mentioned that we should have carpets on the ramp as well. Rubber mats don't capture enough.
+    * Tom will call a mat service to get some numbers
 =====Any topics from members who are present=====
   * Discuss future of Power Wheels Area
+    * Joe mentioned that the power wheels group felt like they were being kicked out instead of consolidating
+    * DL mentioned that her conversation with the group members did not state that they were getting kicked out
+    * Dan mentioned that a member brought a concern that a few other members are not using their rental space productively and simply use the space as a sorage facility
+    * Lance said he can see where this person is coming from
+    * Dan mentioned that floor spaces should not be only used for storage
+    * Joe mentioned that the Power Wheels will take up whatever area is allocated to it. Therefore it is fine if their allocated space is reduced
+    * DL mentioned that space allocation can be flexible.
+    * Lance mentioned a tiered space storage system. The rental price goes up over time.
+    * Joe mentioned that the vaults should be more expensive than a storage facility
+    * Tom doesn't want to price out productive members
+    * DL mentioned that storage space in Brookfield is $1.29/sq ft and $1.00/sq ft at the space
+    * The power wheels area will be compressed to (3) pallets on space improvement day
+    * Jon H. has requested that the area to be vacated be used for building Daleks for the next 3-4 months
+    * Dan likes it as a medium terms Dalek facility
+    * Dan mentioned that Tom's clock could have made good use of the space
+    * Lance asked if that area could possibly serve as permanent group project space
+    * Joe likes the idea but doesn't think we need to formalize anything
+    * Tom doesn't think we need to define it as a group space
+  * **Vote** Reimburse Pete for up to $30 of ink and paper for BN Maker Faire - (5) voted yes, Joe voted no, Felisha was absent
+    * Joe suggested a CAD/Computer station for the space
+    * Dan suggested the pinball area
+    * Lance mentioned that the ChipKit class would have gone smoother if computers were already setup with the correct software and drivers
+    * Tom thinks that this is a good idea and we should think through it
+    * Tom suggested putting it in one of the vaults
+    * Joe mentioned that he liked that social aspect of having the tables in the classroom
+    * Tom suggested putting the computers underneath the conference table
+    * There will be more discussion on this topic.

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