boardmeetingagenda:2015-07-16_draft
July 16, 2015 Board Meeting Minutes
Meeting Time: 7:00pm
Location: Craft Lab
Board Members Present: All (7) present
Meeting Started
Legal/Financial
Treasurer's Report
Dan asked about status of area champion budget requests
Joe mentioned that we need membership input into deciding budget allocation
Lance thinks that membership will understand the disparity in budget allocation
Joe proposes that membership should be able to allocate funds to different areas
Dan talked about how this could be implemented in Wild Apricot
Dan mentioned that area champion should be able to directly use the donation from the donation boxes
Vote to remove locks from donation boxes - All (7) vote yes
Receipts from all purchases by area champion should be returned to the donation boxes or handed to the treasurer.
Wild Apricot testing
Previous Action Item: DL will update Wild Apricot splash page with wiki page,etc. (on hold by DL until privacy issues are addressed)
Previous Action Item: DL is going to create do transition instructions (on hold by DL until privacy issues are addressed)
Dan and DL still agree that we should keep going forward with Wild Apricot
Wild Apricot funding needs to move over to the space credit card going forward or cancelled.
Vote to pay for 1 year Wild Apricot subscription - All (7) votes yes
Action Item: Vishal to export keys from google app engine from Wild Apricot
Building ownership/purchasing shares progress
Policies/Procedures
Question has been raised about time limit on warnings. Should a warning from 3 years ago still count towards suspension or at some point does the counter start over?
Lance mentioned that (1) year has been the informal time limit
Tom mentioned that it takes a lot to get (3) warnings
Joe mentioned that someone with (4) suspensions is likely not a good fit for the organization
Tom doesn't think we need a sunset
DL asked for clarification about bylaws relative to this subject
Lance clarified the suspension and termination guidelines in bylaw
Felisha mentioned that the last warning took a lot of discussion and argument and that is a good thing
Tom agrees with Felisha's statement
Lance mentioned that board doesn't need to wait for (3) warnings before suspending a member
Felisha mentioned that it is up to the discretion of the board
Vote to reaffirm current policies and procedures - All (7) votes yes
Concern has been raised raised that BOD members are not held to the same standards as members. There is the concern that some bod members are being given a free pass when they behave poorly.
Charles mentioned previously that Vishal was not furnished a warning upon an indicent
Felisha told him that Vishal was actually given a public warning
Lance mentioned that board members have received 33% of warnings.
Felisha that with almost 200 members, we are going to have interpersonal issues and just yelling shouldn't result in a warning
DL agreed with Felisha's statement
Joe mentioned that board members and others members have yelled at each other
Request to rescind warning given to Charles and to re-instate as electronics area champion.
DL mentioned that Charles' previous warning was issued based on an single incident
Charles doesn't believe he was given enough opportunity to defend himself
Lance mentioned Charles was actually given an audience by the whole board to defend himself
Vote for no change to Charles' warning and area champion status - all (7) vote yes
Building Topics
New camera system
Dan is having a hard time purchasing compatible equipment because we bought a very specific camera system
Joe inquired about compatibility of cameras with DVR
Dan mentioned that we have very specific cameras that are not compatible with most systems
Scott Swanson will bring in this own system and see if it works with out system
Member/Space Projects Update
4×8 CNC Plasma Cutter
Previous estimated date for completion: July 2015
It now cuts metal
need to feed it G-code
New date for completion - August 2015
Joe has been conversing with members about consumables
DL mentioned that we could have consumables under lock and key for training purposes
Joe mentioned that members could be handed a kit of consumables when they are trained
Joe mentioned a maker store
Dan thinks it should not be a board level decision
Tom agrees with the idea of consumable kit
Lance said that Chris H. has though about vending machine
Tom doesn't think it has to be sophisticated
Vishal mentioned an honor system
Felisha mentioned that soda incident
Lance mentioned that Honor system hasn't worked in his previous experiences
Lance mentioned a bounty to implement such a system
Tom said that they could keep profits - that is the bounty
Vishal mentioned that BBCM's BAM has one
Lance mentioned that it doesn't feel like board wants to implement anything. Tool owners can choose as necessary
Board actively welcomes a member run maker store.
4×8 CNC Router
Previous estimated date for completion: July, 2015
Steve is making a dust shoe
Tom is getting trained on it
“Red Dragon” RA-1F Vertical Mill
It is completely operational
several people are trained on it now
Induction Furnace
Previous estimated date for completion: July 2015
still needs wiring and connection
New completion date - October 2015
New equipment/donations
Events
Sunday, the 26th is the space improvement day
4-5 people are needed to clean the woodshop
Lance mentioned that we need to deep clean one area a month
DL mentioned that we need eye wash stations
DL suggested putting an eye wash kit and a first aid kit near each fire extinguisher
Tom mentioned that we currently have (15) fire extinguishers
Joe mentioned that we could put first aid in every bathroom
Tom suggested (1)-(2) big eye wash station in the building and a single use kit near each fire extinguisher
Lance mentioned a Defibrillator
DL suggested (15) single use eye wash stations, (1)-(2) larger eye wash station, and (1) first aid in each area
Lance mentioned that we have (4) first aids already
Vote to approve a $100 budget to purchase more first aid kits - all (7) vote yes
Vote to approve a $100 budget to purchase single use eye wash kits - all (7) vote yes
Safety
DL mentioned we need spares fire extinguished for rotations when some are getting recharged
Dk remarked that need signs for fire extinguisher signs
Tom has (2) spare 20 lbs fire extinguishers that he will bring in
Any topics from members who are present
Maker Faire Party
Policy for non payment
Several rental space members have been paying late regularly
Tom suggested that they could lose right to storage space for a year
Felisha mentioned that if they are late and there is no waiting list, they are not inconveniencing anybody
Lance mentioned that they could go to back of line if there is a waiting list
Vote: Effective August 1st - (3) late payments for rental space (After 1st of the month) over rolling (12) month period, results in forfeiture of rental space for locations where there is a waiting list for - Payments will be applied to membership fees, before they are applied to rental space dues - All (7) vote yes
boardmeetingagenda/2015-07-16_draft.txt · Last modified: 2015/07/30 06:18 by vrana54