Differences

This shows you the differences between two versions of the page.

--- boardmeetingagenda:2015-04-16 [2015/04/16 23:37]
nilesstonne
+++ boardmeetingagenda:2015-04-16 [2015/04/28 15:42]
vrana54
@@ Line 8: / Line 8: @@
 =====Legal/Financial=====
 **Treasurer's Report**
   * **Previous Action Item**: Joe and Dan to review Paypal, Square, etc accounts and what fees we can use now that we're a non profit
+  * No further action was made
   * **Previous Action Item**: Joe to signup a new PayPal account for the space as a commercial entity, so that we can used PayPal for physical card processing.
+  *Joe will take care of it this week
   * **Previous Action Item**: New space debit card from Joe R.
+  * Joe has submitted the paperwork and the card should be here soon
   * **Previous Action Item**: Wild Apricot testing
+  * DL was able to do some testing
+  * Felisha mentioned that she was surprised to hear about the amount of people who didn't pay by the 7th - 30+ late members
+  * DL mentioned that an Alpha test may be needed for Wild Apricot
+  * Dan and Vishal will continue to work on Wild Apricot API
+  * Currently DL is currently paying $50/month
+  * Felisha asked how many members can we have at the $50/month subscription rate
+  * Vishal said 500 members
+  * Tom mentioned we need a wiki page for Wild Apricot transition
+  * Lance asked how do we transition the members who have paid for 6 months
+    * Dan said we can do that manually
+  * DL said she details of current member storage
+    * Joe said we need to can use the partially completed inventory as a starting point.
+  * We'll do an Wild Apricot alpha test with 10-15 members
+  * Vishal mentioned that we need to come up with a transition communication plan
+  * **Action Item:** DL will up update Wild Apricot splash page with wiki page,etc.
+  * **Action Item:** DL is going to create do transition instructions
+  * **Action Item:** Dan will work on setting up Wild Apricot under "members.milwaukeemakerspace.org"
+  * **Action Item:** Dan will update wild apricot site branding (CSS, etc.) to match milwaukeemakerspace.org
 **Building ownership/purchasing shares report progress**
   * **Previous Action Item**: Tom to present a building purchase options report
+  * Tom wants to get a quickbooks data entered before we go forward with a proposal
+  * Several board members said we would like to see preliminary numbers
+  * Tom will talk to city about tax exemptions
+  * Tom will talk to bank about interest rates
+  * **Action Item:** Tom will present preliminary numbers at the next board meeting.
 =====Policies/Procedures=====
   * **Previous Action Item**: The board will incorporate the feedback and finalize the Area Champion Document
-  * Let Chris H. retain access to the server closet as Network Champion?  (Vote)
+  * **Action Item:** Vishal and DL will work on finishing this up
-  * Member list for store discounts?
+  * Let Chris H. retain access to the server closet as Network Champion?
+  * **All (7) voted yes**
+  * Let Chris H. keep the networking material in the photo booth for another month?  (Vote)
+  * ** All (7) voted yes**
+  * Should be provide stores with an active member list for discounts?
+  * Vishal brought up a a privacy concern
+  * Dan said we could use member badges
+  * Joe said our volume isn't high enough for stores to need such a list
+  * Vishal suggested an opt-in list
+  * Joe said we could use invoice
+    * Others agreed that presenting that Invoice is a good approach. We might want to consider sending a sample invoice to interested stores.
   * Proposed rules to encourage on time dues payment:
-        * pay your dues late 3 times you loose your storage space.
+  * Pay your dues late 3 times you loose your storage space.
-        * Pay your dues after the 7th, your membership is still active but your keyfob won't work until next month.
+  * Pay your dues after the 7th, your membership is still active but your keyfob won't work until next month.
-        * Charge a late fee each time you pay after the 7th.
+  * Charge a late fee each time you pay after the 7th.
+    * Dan thinks these won't reduce delinquents
+    * Joe suggested a fee
+    * DL says people lapse and get a month of free storage
+    * Joe says he's been doing that for storage larger than shelves
+    * DL mentioned that Wild Apricot will help with this issue too
+    * Felisha said there is quite a waiting list for Vaults
+    * Joe said if there is a waiting list for something and membership lapses, they have been
+    * DL said this is why we have a mess in the Impound Lot now. People simply let there stuff stay.
+    * Joe asked if this is a reasonable approach - only charging wait listed space
+    * Vishal and Lance agreed that it is.
+    * Felisha asked that if we need to implement any of the above 3 rules
+    * The consensus was that we should wait
+    * DL said Apricot does have the ability to set a different invoice dates.
+    * Dan thinks the root is procrastination not the date
+    * Felisha inquired about current storage lapse policy
+    * Lance explained the flowchart
+    * DL said we need to have a clause reminding about state storage policies - throwing stuff away or whatnot
+    * we can put it on new member form and invoice
+    * DL mentioned wiki has a raffle [[http://wiki.milwaukeemakerspace.org/projectstorage/impoundlotlog|Rabble]]
+    * Anything that comes out of Impound lot is not eligible for parking ticket
+    * We had (3) people with vaults who lapsed. (2) people have been processed. One person is still lapsed
+    * Joe will continue to provide a list of expired members
+    * DL will cross compare it to vault and large space renters
+    * Lance is next up on rental list and will recuse himself on any relevant votes
 =====Building Topics=====
   * Wiring
+    * Tom mentioned that materials are here and installation will begin soon.
   * Tickets
     * UPDATE: DL has new tickets with more information
-      * **Previous Action Item** DL will be sending it to board list for review **PDibe**
+      * **Previous Action Item** DL will be sending it to board list for review **Done**
+	* DL sent them to the board
+	* They are on the wiki
+	* Brant approved
       * **Does the board  approve the ticket changes?**
+	* **All (7) voted yes**
   * Proposed West Room Changes
+      * We have acquired a bunch of sheet metal equipment
+      * Tom is proposing a sheetmetal area
+      * There is a Pink Corvette in the Impound Lot
+      * Lance asked if there is an area champion for Power Wheels - It is Rick
+      * When is Maker Faire is going to need the space. Don't know yet.
+      * Dan asked we can move some of the space soon
+      * **Action Item:** DL will redraw West Room and send it to the board
+      * Dan is okay with Devon and Jake as Metal Area Champions.
   * Electric Kiln Ventilation
-      * **Previous Action Item**: Any progress on this since last meeting?
+    * **Previous Action Item**: Any progress on this since last meeting?
-  * **Previous Action Item** Dan J. to purchase new camera system -  **Blocking on requirement of new space debit card**
+      * Brant drilled a 4" hole in the metal door by the pottery area then installed a wall cap vent
+      * Brant made two supports to hang the new kiln exhaust fan in the pottery area
+  * **Previous Action Item** Dan J. to purchase new camera system
+      * The system is in the mail
+      * Tom said if we fill out a sales form stating we are a non profit, vendors have to automatically honor it.
   * Suggestion from Shane to place deactivated Cell Phones around building for 911 use.
     * Next to "Who to Call" sheets maybe?
-    * I'm thinking near fire extinguishers since, by nature, those are     supposed to be easy to see. (Shane T.)
+    * Shane: I'm thinking near fire extinguishers since, by nature, those are supposed to be easy to see. (Shane T.)
-  * "Who to Call" sheets located around building need updating. 2 out of 4 people listed are no longer board members.
+      * Dan said in the US even deactivated cell phones are required
-  * Building keys:  We have not gotten Tiffanie's key back, do we re-key the building and get new keys?  Matt can re-key the locks, but key blanks are going to cost $7 to $10 each.
+      * Tom mentioned magic jack may work for calling
+      * Dan said he has (2) phones
+      * Vishal said he has (1) phone
+      * **All (7) board members approve that deactivated phones should be placed around the building for emergency use **
+  * "Who to Call" sheets located around building need to be updated. (2) out of (4) people listed are no longer board members.
+      * Pete, Brant, Tom Gr., and Dan are listed as contacts
+      * **Action Item:** Dan will update the who to call sheets.
+      * Vishal, DL, Lance, and Felisha will be added as contacts
+  * Building keys:  We have not gotten Tiffany's key back, do we re-key the building and get new keys?  Matt can re-key the locks, but key blanks are going to cost $7 to $10 each.
+    * Tiffany lost her key
+    * Should we re-key all external doors?
+    * Tom asked if we should hire external help
+    * Dan doesn't think $100 is worth it
+    * The board trusts Matt
+    * Joe is of the opinion that we don't need to do it
+    * Adrian asked if the building key is same as server closet
+    * **Vote** - Should the building locks be re-keyed?
+      * Yes - Felisha (Good periodic practice), Lance (need to have accountability), DL
+      * No - Joe, Tom, Dan, Vishal
+	* Adrian mentioned that then why doesn't everyone have a key
+	* Many mentioned that physical key is supposed to be used for when electronic locks are down
+	* Tom will talk to Matt to get Felisha a key
+    * New member orientation needs to be updated as well.
+    * Dan said that membership graph need to be updated
+    * **Action Item**: Vishal will update the New Member Orientation powerpoint
+    * Felisha mentioned that many woodworking machines are down - bandsaw, planer, jointer,
+    * Felisha asked what to do if an area if not receiving enough funds
+    * Lance mentioned that in the past board has discouraged from
+    * Felisha asked about a budget
+      * Vishal said it's been brought up before
+    * Tom mentioned this payment system again (% of members fees go to a vote controlled distributive fund)
+      * DL will look further into wild apricot's ability to do this
+      * Tom knows quickbooks can do this.
+      * Metal shop has been really good
+        * Dan mentioned that he has personally spent $150 in the last 2 months which contributes to it
+      * More of the woodshop users are amateurs versus metal shop
+      * Lance mentioned that woodshop equipment is on the non-contractor side. Hence easier to break
+      * Felisha mentioned woodshop is small
+      * Tom mentioned that is a zoning issue - we can't get larger room. We can get more woodshops though of same size or smaller.
+      * DL said that east room cleaning will help with floor space
+      * Vishal mentioned cabinet grade stuff can't be built here
+      * Tom mentioned we'll have more space when CNC room is built
+      * Tom said we need to get better equipment
+      * Tom mentioned that Area Champions should get together and propose something
+      * Joe and Tom are interested in larger tools
+      * Lance and Joe mentioned that the space should buy safety equipment.
+	* Dan said we need auto dark welding helmets
+	* Tom mentioned that woodshop is used by a lot of users but not any power users so board needs to support it.
+        * Vishal said that this may have to be an exception to the rule.
+	* **Action Item Lance** will put together a new questionnaire
+	* DL said good idea with new board
+	* Vishal said that with new non profit status this is a good idea anyway
 =====Member/Space Projects Update=====
   * 4x8 CNC Plasma Cutter
-    *  **Previous estimated date for completion:** July 2015
+    *  **Previous estimated date for completion**: July 2015
+      * Completion date remains that same.
+      * Joe said it should hopefully be moving by end of this month
+      * Joe asked for examples of acceptable documentation
+      * There was no agreement on an acceptable level of documentation on the wiki
   * 4x8 CNC Router
     * **Previous estimated date for completion:** April 2nd, 2015
+      * New estimated date: July 2015
   * Kuka
+    * Matt is ordering replacement backlight for Kuka
+      * Matt needs a larger motor - **no status updates**
   * "Red Dragon" RA-1F Vertical Mill update
+    * Machine has accepted G-Code
+    * Bob is building a fixture for it
+    * We just need a test program
   * Induction Furnace
-    * **Previous estimated date for completion:** July 2015
+      * **Previous estimated date for completion:** July 2015
+	* Tom brought steel and needs to make a mount
   * Large format plotters
     * **Previous Action Item** Steve will try to sell grey printer, if it’s not sold in 30 days, it’ll be scrapped
-  * New Green Vaccuum Former
+	* Steve will put that on craigslist
+	* There was talk of removing the whole area
+	* Steve said we can compress the space usage
+	* Action Item: Steve will publicize the availability
+	* **Action Item:** - Felisha - Add it to the list of underused items.
+  * New Green Vaccuum Former'
+	* No one has touched it for a while
+	* **Action Item:** - Felisha - Add it to the list of underused items.
   * Vaccuum Former being built by Mykal
     * **Previous Action Item**: DL is going to follow up with Mykal
+	* **Action Item:** - Felisha - Add it to the list of underused items.
 =====New equipment/donations=====
   * Johansson radial arm drill
+    * Tom mentioned that the machine is used in Industrial setting and won't be useful here.
+    * The board discussed and declined acceptance
   * DIACRO 24” vacuum molding machine
+    * **Action Item:** Joe will contact owner for more information
 =====Events=====
   * Badge Competition is being judged on April 21st
+    * Lance will send a reminder and figure out prizes
+    * Lance picked up prizes in Hong Kong
+    * There could be a speed badge competition
   * **Previous Action Item**: Joe mentioned holding a summer science fair
+    * **Action Item:** Felisha - Annouce that we need champions
   * Fixit Day
     * **Previous Action Item**: Vishal will talk to Jason Haas
+    * Nothing happened. Will contact him via email.
   * Sunday, the 26th is the space improvement day
+    * Joe will bring pallet racking
+    * **Action Item:** Felisha - Annouce that we'll have food
+      * Will have food on the day.
+    * Makerspace will continute to sponsor $5/head up to a $100.
+    * **Action Item:** Lance will build large storage.
   * Saturday, May 2nd is the New Member Class
+    * **Action Item:** Vishal will update Powerpoint
+    * Dan will teach the class
 =====Any topics from members who are present=====
+  * DL bought scissors. Creepy knife guy will sharpen then.
+    * Matching Scissor purchase: $25 **Vote**(6 yes, Joe no)
+  * non-profit oppurtunities
+	* Dan mentioned that there are plenty of good opportunities for Grants as a STEM organization.
+	* **Board agree that members should check with board before a grant is submitted**
+	* Dan mentioned that we could get Windows licenses, CAD software, other good deals
+	* Tom said we need a wiki page describing the process
+	* **Board will have to be the grant submitter**
+  * Rick offered lawn mowing service
+	* Several board members suggested that we could offer In Kind donation to his company
+  * Tax Deduction
+	* Joe thinks all members dues are tax deductible
+	* Tom thinks they are not since it's not a donation so not deductible
+	* This topic will be discussed with CPAs

Milwaukee Makerspace Wiki

User Tools

Site Tools

Differences

Page Tools