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boardmeetingagenda:2014-11-20 [2014/11/21 04:50]
branth [Policies and Procedures] 		boardmeetingagenda:2014-11-20 [2014/11/23 05:48] (current)
branth [Minutes]
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   * All members are welcome to attend, and non-board members can join the conversation when invited.   * All members are welcome to attend, and non-board members can join the conversation when invited.
-  * Tom gave his proxy to Brant by email since he couldn't attend+  * Tom gave his proxy to Brant by email to the BOD since he couldn't attend
  
 ==== Legal/Financial ==== ==== Legal/Financial ====
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   * Lance was not sure whose clamps they are, or if MattN was going to sell them on eBay    * Lance was not sure whose clamps they are, or if MattN was going to sell them on eBay 
   * Tiffany said rate increases not needed if everyone moves out   * Tiffany said rate increases not needed if everyone moves out
-  * Lance doesn't think the Storage Changes were well communicated  +  * Lance doesn't think the Storage Changes were well communicated, we should announce it better 
-  * We should announce it more freely +  * Tiffany was concerned that people renting small amounts of space; we arbitrarily bumped TomK, ShaneT, AllanF, others  
-  * Tiffany was concerned that people renting small amounts of space, we arbitrarily bumped TomK, ShaneT, AllanF, others  +  * Tiffany doesn't think renting floor space should preclude someone from keeping a normal shelf
-  * Tiffany doesn't think renting floor space should preclude you from keeping a normal shelf, past +
-  * Lance suggested anything in East or West Room +
   * Carts are not considered rented storage per Lance and Tiffany   * Carts are not considered rented storage per Lance and Tiffany
   * Tiffany said anything above the cart height is not a cart   * Tiffany said anything above the cart height is not a cart
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   * Tiffany suggested grandfathering in the 5 or 6 people who we don't have room for   * Tiffany suggested grandfathering in the 5 or 6 people who we don't have room for
   * Lance had concerns about not being fair to new members and the perception that we would be treating some people as special cases   * Lance had concerns about not being fair to new members and the perception that we would be treating some people as special cases
-  * Lance asked about using Vault Hallway between Vaults 18 & 19+  * Lance asked about using Vault Hallway between Vaults 18 & 19, no real discussion on this occurred 
   * Rate increases would not affect these people as it's not fair because we promised them space in the vault hallway   * Rate increases would not affect these people as it's not fair because we promised them space in the vault hallway
   * DL suggested calling it "temporary overflow" instead of "grandfathering in"   * DL suggested calling it "temporary overflow" instead of "grandfathering in"
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   * Tiffany said several members are using half pallets and it messes with the storage inventory   * Tiffany said several members are using half pallets and it messes with the storage inventory
   * Vishal asked why he would need to start paying for something he normally gets for free, Tiffany   * Vishal asked why he would need to start paying for something he normally gets for free, Tiffany
-  * Joe brought up  +  * Joe brought up some concerns about bookkeeping and telling people different things 
-  * Lance used the example of his expectation his $40 includes a shelf+  * Lance said his expectation is that $40 in dues includes a shelf
   * DL noted we should charge a vault renter for a shelf because they get the vault   * DL noted we should charge a vault renter for a shelf because they get the vault
   * **Vote proposed:**   * **Vote proposed:**
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 === 7:40 Lockers === === 7:40 Lockers ===
   * (added by Tiffany)   * (added by Tiffany)
-      * Joe will claim a locker that he wanted tonight +      * Will move them soon, trying to get others to help 
-      * Will move soon, trying to get others to help+      * Brant noted a big sheet of steel remains where the lockers will go, Joe offered to take it 
 +      * Brant asked Tiffany for a plan of which lockers would fit where, Lance agreed
 === 7:40 Storage Inventory Update ===  === 7:40 Storage Inventory Update === 
   * (added by Tiffany)   * (added by Tiffany)
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   * (added by Brant, ask JoeR)   * (added by Brant, ask JoeR)
   * Lance asked if JoeR has any progress on it, Joe did not have an answer   * Lance asked if JoeR has any progress on it, Joe did not have an answer
-  * Lance asked when should it be completed +  * Lance asked when should it be completed, not clear at this time
   * Joe said he's worked on it 2 days in 6 months, some people have helped    * Joe said he's worked on it 2 days in 6 months, some people have helped 
 === 8:02 Keys were discussed ===  === 8:02 Keys were discussed === 
-          - Dan asked if he could help Joe with any payments or bills +  * Dan asked if he could help Joe with any payments or bills 
-              - Joe did not have anything at this time,did not know what to delegate +      * Joe did not have anything at this time,did not know what to delegate 
-              - Brant offered to help as well +      * Brant offered to help as well 
-              - Brant noted that he still has a key to the Drop Box if Joe wants him to help process dues +      * Brant noted that he still has a key to the Drop Box if Joe wants him to help process dues 
-              - Lance noted that he does not yet have a Drop Box key, so Brant gave him the key he still had  +      * Lance noted that he does not yet have a Drop Box key and asked Brant for the key he still had  
-          - Tiffany noted that MattJ said he would be willing to give his key back, but he has retained the codes/measurements in case we need future keys +  * Tiffany noted that she spoke with MattJ about his key to the building 
-          - Tiffany said that some members have practiced lock picking on the Drop Box, Vishal said he was aware of that but it happened approximately two years ago and has not since +      * She said he would be willing to give his key back, but he has retained the codes/measurements as its common practice in case we need future keys 
-          - Lance was concerned about liability of having a non-licensed  +      * Brant said he was concerned about a non-board member having a key to the building and the IT Closet 
-          - Lance suggested we put a camera on the Drop Box just as a thought +      * This conversation has come up before with the Board 
-          - No vote was taken +  * Tiffany also said that some members have practiced lock picking on the Drop Box 
 +      * Brant asked Tiffany to clarify donation boxes or the Drop Box where members place dues, Tiffany said it was the dues Drop Box  
 +      * Vishal said he was aware of that but it happened about two years ago and has not happened since 
 +  * DL said that MattJ helped the last time that some lockers were moved 
 +      * She was concerned that there might have been fragile or dangerous items inside 
 +      * When asked to help open them, MattJ didn't feel it was appropriate  
 +      * She trusted MattJ would not abuse having a key 
 +  * Lance was concerned about liability of having a non-licensed or bonded 
 +  * Lance suggested we put a camera on the Drop Box just as a thought 
 +  * Tiffany said she could explain our concerns to MattJ because she is friends with him 
 +  * Brant asked if we should contact him as a group, some didn't think that would be as well-received  
 +  * Tiffany also said she may have accidentally misrepresented MattJ's tone or intent 
 +  * No action or votes were taken
 === 8:18 4x8 CNC Router ===  === 8:18 4x8 CNC Router === 
-(added by Brant, ask SteveP) +  * (added by Brant, ask SteveP) 
-          - Steve is working on it, no +  * Steve is working on it, no further update at this time
 === 8:18 Kuka ===  === 8:18 Kuka === 
-(added by Brant, ask MattN) +  * (added by Brant, ask MattN) 
-          - Motor drive needed, planning to buy this week +  * Motor drive needed, planning to buy one this week 
-          - Lance asked when Kuka will be ready, MattN said January 1, 2015  +  * Lance asked when Kuka will be ready, MattN said January 1, 2015  
-          - Vishal asked if anything other than drive was needed, MattN said he plans to upgrade to a different +  * Vishal asked if anything other than drive was needed, MattN said he plans to upgrade to a different spindle eventually
 ===  8:20 "Misty Field" project update ===   ===  8:20 "Misty Field" project update ===  
-(added by Brant, update from DavidH) +  * (added by Brant, update from DavidH) 
-          - Temporary spot carved out in East room according to Tiffany+  * Temporary spot located in East room according to Tiffany
 === 8:21 "Red Dragon" RA-1F Vertical Mill update ===  === 8:21 "Red Dragon" RA-1F Vertical Mill update === 
-(added by Brant, Tom gave update) +  * (added by Brant, Tom gave update) 
-          - Tom emailed, ready to start running tests, details in the e-mail sent to the group +  * Tom emailed his update prior to the meeting 
-          - EdC was working on software to generate Gcode, MattN asked about how Gcode would be  +  * Ready to start running tests, details in the e-mail sent to the group 
-          - MattN suggested we add another CAD workstation +  * EdC was working on software to generate Gcode, MattN asked about how Gcode would be generated 
-          - Tiffany asked when computer in Jewelry Area will move, MattN offered to move it tomorrow night+      * MattN suggested we add another CAD workstation 
 +      * Tiffany asked when computer in Jewelry Area will move, MattN offered to move it tomorrow night
 === 8:23 Cold Saw ===  === 8:23 Cold Saw === 
-(added by Brant, Tom gave update) +  * (added by Brant, Tom gave update) 
-          - Almost cut Tuesday, Tom expects it to be functional by the end of the month +  * Almost cut Tuesday, Tom expects it to be functional by the end of the month 
-          - At that point we can see if the Metal Shop champions want it+  * At that point we can see if the Metal Shop champions want it
 === 8:24 Induction Furnace ===  === 8:24 Induction Furnace === 
-(added by Brant, Tom gave update) +  * (added by Brant, Tom gave update) 
-          - on hold until the previous two are off my plate +  * Tom said this is on hold until the previous two are finished 
-          - Tom expects to start working on it in December+  * Tom expects to start working on it in December
 === 8:24 Large format plotters ===  === 8:24 Large format plotters === 
-(added by Brant, Tom gave update) +  * (added by Brant, Tom gave update) 
-          - Tom asked that we add these to list of incomplete projects that need regular updates +  * Tom asked that we add these to list of incomplete projects that need regular updates 
-          - SteveP gave an update, building a CNC router instead +  * SteveP gave an update, building a CNC router instead 
-          - Patrick is a new plotter Area Champion, lives near DanJ +  * Patrick is a new plotter Area Champion, lives near DanJ
-      - ...+
 ==== New equipment/donations ==== ==== New equipment/donations ====
-===  8:25 Watch/Clock Parts, is there a plan to integrate parts into jewelry area? If so, when? ===  +===  8:25 Watch/Clock Parts === 
-(added by Brant, ask CharlesS/MattJ) +  * (added by Brant, ask CharlesS/MattJ) 
-          - MattN will move the computer tomorrow night +  * Brant asked is there a plan to integrate parts into jewelry area? If so, when?   
-          - Charles posted an email to the members only list +  * MattN offered to move the computer tomorrow night 
-          - Tiffany wants the shelving and cabinets to be moved in+  * Dan noted Charles posted an email to the members only list 
 +  * Tiffany wants the shelving and cabinets to be moved into the jewelry area
 === 8:27 Machine shop desk/tooling space request progress ===  === 8:27 Machine shop desk/tooling space request progress === 
-(added by Brant from last meeting) +  * (added by Brant from last meeting) 
-          - This will go in the Vault hallway once lockers are moved+  * Tiffany said this will go in the Vault hallway once lockers are moved
 === 8:29 Welding Gas + Safety Glasses donation possibility ===   === 8:29 Welding Gas + Safety Glasses donation possibility ===  
-(added by Dan) +  * (added by Dan) 
-          - Marc and Dan and Lance discussed on Tuesday +  * Marc and Dan and Lance discussed on Tuesday 
-          - Logo and link on website requested if they donate multiple items over long period of time +  * Logo and link on website requested if Marc's company donates multiple items over long period of time 
-          - Dan indicated Marc is not the decision maker on this for his firm, but he will advocate for as much as stuff as possible +  * Dan indicated Marc is not the decision maker on this for his firm, but he will advocate for as much as stuff as possible 
-          - Vishal asked what our standard has been, Dan said we used to ask $100/year for a logo on the site, Vishal said we should probably increase this, he suggested $1000/year as a minimum and we revisit and review each year +      * Vishal asked what our standard has been 
-          - Lance said a blog post would be our first step, then take it from there +      * Dan said we used to ask $100/year for a logo on the site, Vishal said we should probably increase this, he suggested $1000/year as a minimum and we revisit and review each year 
-          - Banners in the space still debatable for some Board Members +      * Lance said a blog post would be our first step, then take it from there 
-          - We agreed to continue discussing this topic via the BOD mailing list +      * Banners in the space still debatable for some Board Members 
-          - Lance asked Dan if there was a deadline to respond to Marc, Dan said next 48 hours would  +      * We agreed to continue discussing this topic via the BOD mailing list 
-          - Tiffany asked about face safety masks as well, Dan said they should have some too +      * Lance asked Dan if there was a deadline to respond to Marc, Dan said next 48 hours would  
-          - As an aside, Lance offered his face shield if anyone needs it +      * Tiffany asked about face safety masks as well, Dan said they should have some too 
-      - ...+      * As an aside, Lance offered his face shield if anyone needs it
 ==== Events ==== ==== Events ====
-      - ... 
 ==== Any topics from members who are present ==== ==== Any topics from members who are present ====
 === 8:37 Tiffany asked about the Shapeoko 2 on top of the lockers ===  === 8:37 Tiffany asked about the Shapeoko 2 on top of the lockers === 
-          - Vishal said he was working with Ron Bean who offered to help+  * Vishal said he was working with Ron Bean who offered to help
 ===  8:38 DL asked about the following ===  ===  8:38 DL asked about the following === 
-          - Rock saw ready to set up whenever space is available +  * Rock saw ready to set up whenever space is available 
-          - Uncertain about attendance Make-A-Thon, could be huge since Maker Faire +  * Uncertain about attendance Make-A-Thon, could be huge since Maker Faire 
-          - DL asked about designating some storage for Space events and supplies +  * DL asked about designating some storage for Space events and supplies 
-              - Lance suggested, even though he is next on the list for a vault, he would be interested in a vault be designated for outreach supplies +  * Lance suggested, even though he is next on the list for a vault, he would be interested in a vault be designated for event and outreach supplies 
-          - VOTE 6 yeas, 1 nay from Joe +  * **Vote to designate shelving in the Women's Coat Room for event supplies approved with 6 yeas, 1 nay from Joe** 
-              - Joe thinks supplies should be shared  +      * Joe thinks supplies should be shared, used as needed 
-              - Lance noted that some members have volunteered to store event things in their own space and that's not fair to the +      * Lance noted that some members have volunteered to store event things in their own space and that's not fair to them
 === 8:45 Area Champions Committee ===  === 8:45 Area Champions Committee === 
-          - Tiffany presented an list of responsibilities and duties +  * Tiffany presented an list of responsibilities and duties 
-          - Plans to involve Area Champions and Members +  * Plans to involve Area Champions and Members 
-              - Dan noted many Members offer ideas, but Area Champions +      * Dan noted many Members offer ideas, but Area Champions are usually the ones that get them done 
-              - Lance suggested meeting with Area Champions first to show them we appreciate their efforts +      * Lance suggested meeting with Area Champions first to show them we appreciate their efforts 
-              - Vishal asked how Area Champions should be chosen, Tiffany said she wants people to know what is expected of them  +  * Vishal asked how Area Champions should be chosen, Tiffany said she wants people to know what is expected of them  
-          - Lance asked that we try to contact members who are in good standing, but we don't see often in the building +  * Lance asked that we try to contact Area Champions who are members in good standing but we haven't seen lately to check if they still want to be Area Champions 
-          - Dan, Joe, and Tiffany discussed having two or more Champions, reasons for more or only 2 +  * Dan, Joe, and Tiffany discussed having two or more Champions, reasons for more or only 2 
-          - Tiffany said she has been monitoring and keeping track of which spaces are lacking Area Champions +  * Tiffany said she has been monitoring and keeping track of which spaces are lacking Area Champions 
-          - Vishal offered to become Wood Shop Area Champion again +  * Vishal offered to become Wood Shop Area Champion again 
-          - Joe asked about the line "all champions" versus all champions in that area, Tiffany noted that comment+  * Joe asked about the line "all champions" versus "all champions in that area," Tiffany acknowledged that part could be clarified 
 === 8:54 Acrylic Bender ===  === 8:54 Acrylic Bender === 
-          - Vishal spoke with Lexie about a place to store it +  * Vishal spoke with Lexie about a place to store it 
-          - Lance suggested we move the acrylic bender into the laser Cutter room +  * Lance suggested we move the acrylic bender into the laser Cutter room 
-          - VOTE TO BRING IN ACRYLIC BENDER WHEN IT ARRIVES, 6 yeas, Vishal abstained+  * **Vote to bring in the acrylic bender once it arrives approved with 6 yeas and Vishal abstaining**
 === Meeting ended at 8:57 ===  === Meeting ended at 8:57 === 
  
boardmeetingagenda/2014-11-20.1416545404.txt.gz · Last modified: 2014/11/21 04:50 by branth

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