Meeting Time: 6:30pm
Location: Lenox, Meeting Room

• 5 minute time limit per highest-level bullet point.
• All members are welcome to attend, and non-board members can join the conversation when invited.
• Tom gave his proxy to Brant by email since he couldn't attend

1. Legal/Financial:
   1. 6:40 Treasurer's Report (October)
      1. Brant and Joe working to revise, then will send out to members
   2. 6:41 Building ownership/purchasing shares report progress (added by Brant, suggested by JoeR last meeting)
      1. Lance suggested we table this discussion until we have a plan or something to work from
      2. Dan and Joe discussed how to start this exercise, which options to look at
      3. Joe mentioned pros and cons of considering mortgages
      4. Joe also wants to know value of building, CMA report, not an appraisal or assessment
      5. VOTE TO ASK TOM TO GET REALTOR TO CREATE CMA REPORT, 7 yeas
   3. 6:47 Non-profit, 501c3 status (added by Brant, update from TomG)
      1. No update at this time
      2. DL said Kettle Moraine Hardwoods is ready for us to send them a form to get discounts
   4. 6:48 Mint.com progress (added by Brant, update from DanJ)
      1. Dan explained how to read reports
      2. Dan suggested we use Mint to issue Treasurer's Reports in the future
      3. Not sure if it will
   5. 6:52 Quicken, accounting software progress (added by Brant, update from ?)
      1. Bounty not yet announced formally, we should email it out
      2. We don't pay the prize until someone produces the code and results
      3. Vishal noted this died before we
2. Policies and Procedures:
   1. …
3. Check on progress of Building Topics/Projects:
   1. 6:55 How are we doing on moving people out of east room, implementing rate increases? (added by Brant from last meeting)
      1. Tiffany not sure
      2. Lance was not sure whose clamps they are, or if MattN was going to sell them on eBay
      3. Tiffany said rate increases not needed if everyone moves out
      4. Lance doesn't think the Storage Changes were well communicated
      5. We should announce it more freely
      6. Tiffany was concerned that people renting small amounts of space, we arbitrarily bumped TomK, ShaneT, AllanF, others
      7. Tiffany doesn't think renting floor space should preclude you from keeping a normal shelf, past
      8. Lance suggested anything in East or West Room
      9. Carts are not considered rented storage per Lance and Tiffany
         1. Tiffany said anything above the cart height is not a cart
      10. Not clear if you lose free storage by renting a vault
      11. Long term floor storage space is Tiffany's concern
      12. Tiffany suggested grandfathering in the 5 or 6 people who we don't have room for
      13. Lance had concerns about not being fair to new members, the perception of special cases
      14. Lance asked about using Vault Hallway between Vaults 18 & 19
      15. Rate increases would not affect these people as it's not fair because we promised them space in the vault hallway
      16. DL suggested calling it temporary overflow
      17. Lance agreed with the terminology, playing Devils Advocate
      18. VOTE TEMPORARY OVERFLOW FROM VAULT HALLWAY, 7 yeas
   2. 7:22 Tiffany asked us whether or not if people lose their free shelf if they rent some other space temporarily
      1. How much do you pay if you rent
      2. How many members are using half pallets? Tiffany said many and it messes with the storage inventory
      3. Vishal asked why he would need to start paying for something he normally gets for free, Tiffany
      4. Joe brought up
      5. Lance used the example of his expectation his $40 includes a shelf
      6. DL noted we should charge a vault renter for a shelf because they get the vault
      7. Tiffany suggested a vote
         1. If you rent short term storage, you continue to keep your free storage space (shelf, locker, cart)
         2. If you rent long term storage (anything more than 3 months i.e. Green spaces on storage map) you pay for additional storage, you do not keep free storage
      8. VOTE TO DO ABOVE 7 yeas
   3. 7:38 Snow Removal (added by Brant, update from Adrian)
   4. Lockers (added by Tiffany)
      1. Joe will claim tonight
   5. 7:40 Storage Inventory Update (added by Tiffany)
      1. Tiffany presented new labels and tags for shelves, lockers, carts, etc.
      2. Reminderbot
   6. Long Storage Proposal (added by Tiffany)
      1. Tiffany handed sketches of shelving to Lance
      2. Budget of $200 discussed
      3. Shelving would need to be built to organize all long stock storage
      4. Location
         1. Tiffany proposed it be located in middle of east room
         2. Lance suggested it be closer to the west room so long items can be loaded and unloaded
         3. Overflow storage area and forklift, coordinate with where those best fit
      5. Lance suggested two things
         1. Add a gap at base to move unit with forklift
         2. Make taller than 8 feet if you want to hold 8 foot tall sheets
      6. Solid walls discussed, but don't need to be solid all the way up
      7. The group discussed moving stock over
      8. Lance offered to draw up a revised sketch for this
      9. Tiffany asked for help building this, but could head it up
      10. DanJ asked when will this get done, Tiffany indicated
   7. …
4. Check on progress of Member/Space Projects:
   1. 7:56 4×8 CNC Plasma Cutter (added by Brant, ask JoeR)
      1. Lance asked if JoeR has any progress on it, Joe did not have an answer
      2. Lance asked when should it be completed
      3. Joe said he's worked on it 2 days in 6 months, some people have helped
   2. 8:02 Keys were discussed
      1. Dan asked if he could help Joe with any payments or bills
         1. Joe did not have anything at this time,did not know what to delegate
         2. Brant offered to help as well
         3. Brant noted that he still has a key to the Drop Box if Joe wants him to help process dues
         4. Lance
      2. Tiffany noted that MattJ said he would be willing to give his key back
      3. Tiffany said that some members
      4. Lance was concerned about liability of having a non-licensed
      5. Lance suggested we put a camera on the Drop Box just as a thought
      6. No vote was taken
   3. 8:18 4×8 CNC Router (added by Brant, ask SteveP)
      1. Steve is working on it, no
   4. 8:18 Kuka (added by Brant, ask MattN)
      1. Motor drive needed, planning to buy this week
      2. Lance asked when Kuka will be ready, MattN said January 1, 2015
      3. Vishal asked if anything other than drive was needed, MattN said he plans to upgrade to a different
   5. 8:20 “Misty Field” project update (added by Brant, update from DavidH)
      1. Temporary spot carved out in East room according to Tiffany
   6. 8:21 “Red Dragon” RA-1F Vertical Mill update (added by Brant, Tom gave update)
      1. Tom emailed, ready to start running tests, details in the e-mail sent to the group
      2. EdC was working on software to generate Gcode, MattN asked about how Gcode would be
      3. MattN suggested we add another CAD workstation
      4. Tiffany asked when computer in Jewelry Area will move, MattN offered to move it tomorrow night
   7. 8:23 Cold Saw (added by Brant, Tom gave update)
      1. Almost cut Tuesday, Tom expects it to be functional by the end of the month
      2. At that point we can see if the Metal Shop champions want it
   8. 8:24 Induction Furnace (added by Brant, Tom gave update)
      1. on hold until the previous two are off my plate
      2. Tom expects to start working on it in December
   9. 8:24 Large format plotters (added by Brant, Tom gave update)
      1. Tom asked that we add these to list of incomplete projects that need regular updates
      2. SteveP gave an update, building a CNC router instead
      3. Patrick is a new plotter Area Champion, lives near DanJ
   10. …
5. New equipment/donations:
   1. 8:25 Watch/Clock Parts, is there a plan to integrate parts into jewelry area? If so, when? (added by Brant, ask CharlesS/MattJ)
      1. MattN will move the computer tomorrow night
      2. Charles posted an email to the members only list
      3. Tiffany wants the shelving and cabinets to be moved in
   2. 8:27 Machine shop desk/tooling space request progress (added by Brant from last meeting)
      1. This will go in the Vault hallway once lockers are moved
   3. 8:29 Welding Gas + Safety Glasses donation possibility. (added by Dan)
      1. Marc and Dan and Lance discussed on Tuesday
      2. Logo and link on website requested if they donate multiple items over long period of time
      3. Dan indicated Marc is not the decision maker on this for his firm, but he will advocate for as much as stuff as possible
      4. Vishal asked what our standard has been, Dan said we used to ask $100/year for a logo on the site, Vishal said we should probably increase this, he suggested $1000/year as a minimum and we revisit and review each year
      5. Lance said a blog post would be our first step, then take it from there
      6. Banners in the space still debatable for some Board Members
      7. We agreed to continue discussing this topic via the BOD mailing list
      8. Lance asked Dan if there was a deadline to respond to Marc, Dan said next 48 hours would
      9. Tiffany asked about face safety masks as well, Dan said they should have some too
      10. As an aside, Lance offered his face shield if anyone needs it
   4. …
6. Events:
   1. …
7. Any topics from members who are present
   1. 8:37 Tiffany asked about the Shapeoko 2 on top of the lockers
      1. Vishal said he was working with Ron Bean who offered to help
   2. 8:38 DL asked about the following
      1. Rock saw ready to set up whenever space is available
      2. Uncertain about attendance Make-A-Thon, could be huge since Maker Faire
      3. DL asked about designating some storage for Space events and supplies
         1. Lance suggested, even though he is next on the list for a vault, he would be interested in a vault be designated for outreach supplies
      4. VOTE 6 yeas, 1 nay from Joe
         1. Joe thinks supplies should be shared
         2. Lance noted that some members have volunteered to store event things in their own space and that's not fair to the
   3. 8:45 Area Champions Committee
      1. Tiffany presented an list of responsibilities and duties
      2. Plans to involve Area Champions and Members
         1. Dan noted many Members offer ideas, but Area Champions
         2. Lance suggested meeting with Area Champions first to show them we appreciate their efforts
         3. Vishal asked how Area Champions should be chosen, Tiffany said she wants people to know what is expected of them
      3. Lance asked that we try to contact members who are in good standing, but we don't see often in the building
      4. Dan, Joe, and Tiffany discussed having two or more Champions, reasons for more or only 2
      5. Tiffany said she has been monitoring and keeping track of which spaces are lacking Area Champions
      6. Vishal offered to become Wood Shop Area Champion again
      7. Joe asked about the line “all champions” versus all champions in that area, Tiffany noted that comment
   4. 8:54 Acrylic Bender
      1. Vishal spoke with Lexie about a place to store it
      2. Lance suggested we move the acrylic bender into the laser Cutter room
      3. VOTE TO BRING IN ACRYLIC BENDER WHEN IT ARRIVES, 6 yeas, Vishal abstained
   5. Meeting ended at 8:57
   6. …