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boardmeetingagenda:2014-11-20
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boardmeetingagenda:2014-11-20 [2014/11/20 23:05] dan_dude |
boardmeetingagenda:2014-11-20 [2014/11/23 05:48] (current) branth [Minutes] |
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| - | ====== Board Meeting | + | ====== Board Meeting for November 20, 2014 ====== |
| + | |||
| + | ===== Minutes ===== | ||
| + | |||
| + | Meeting Time: 6:30pm\\ | ||
| + | Location: Lenox, Meeting Room | ||
| + | |||
| + | * All members are welcome to attend, and non-board members can join the conversation when invited. | ||
| + | * Tom gave his proxy to Brant by email to the BOD since he couldn' | ||
| + | |||
| + | ==== Legal/ | ||
| + | === 6:40 Treasurer' | ||
| + | * Brant and Joe working to revise, then will send out to members | ||
| + | === 6:41 Building ownership/ | ||
| + | * (added by Brant, suggested by JoeR last meeting) | ||
| + | * Lance suggested we table this discussion until we have a plan or something to work from | ||
| + | * Dan and Joe discussed how to start this exercise, which options to look at | ||
| + | * Joe mentioned pros and cons of considering mortgages | ||
| + | * Joe also wants to know value of building, CMA report, not an appraisal or assessment | ||
| + | * **Vote to ask TomG to speak with realtor about getting a CMA report approved with 7 yeas** | ||
| + | === 6:47 Non-profit, 501c3 status === | ||
| + | * (added by Brant, update from TomG) | ||
| + | * No update at this time | ||
| + | * Later in the meeting DL said that Kettle Moraine Hardwoods is ready when our status is cleared, we can send them a form to get discounts | ||
| + | === 6:48 Mint.com progress === | ||
| + | * (added by Brant, update from DanJ) | ||
| + | * Dan explained how to read reports | ||
| + | * Dan suggested we use Mint to issue Treasurer' | ||
| + | * Not sure if it will | ||
| + | === 6:52 Quicken, accounting software progress === | ||
| + | * (added by Brant, update from ?) | ||
| + | * Bounty not yet announced formally, we should email it out ASAP | ||
| + | * We don't pay the prize until someone produces the code and results | ||
| + | * Vishal noted this died before we determined what the requirements would be, need to draft guidelines | ||
| + | ==== Policies and Procedures ==== | ||
| + | |||
| + | ==== Check on progress of Building Topics/ | ||
| + | === 6:55 How are we doing on moving people out of east room, implementing rate increases? === | ||
| + | * (added by Brant from last meeting) | ||
| + | * Tiffany not sure current status of MattN' | ||
| + | * Lance was not sure whose clamps they are, or if MattN was going to sell them on eBay | ||
| + | * Tiffany said rate increases not needed if everyone moves out | ||
| + | * Lance doesn' | ||
| + | * Tiffany was concerned that people renting small amounts of space; we arbitrarily bumped TomK, ShaneT, AllanF, others | ||
| + | * Tiffany doesn' | ||
| + | * Carts are not considered rented storage per Lance and Tiffany | ||
| + | * Tiffany said anything above the cart height is not a cart | ||
| + | * Not clear if you lose free storage by renting a vault | ||
| + | * Not having enough room for long-term floor storage space is Tiffany' | ||
| + | * Tiffany suggested grandfathering in the 5 or 6 people who we don't have room for | ||
| + | * Lance had concerns about not being fair to new members and the perception that we would be treating some people as special cases | ||
| + | * Lance asked about using Vault Hallway between Vaults 18 & 19, no real discussion on this occurred | ||
| + | * Rate increases would not affect these people as it's not fair because we promised them space in the vault hallway | ||
| + | * DL suggested calling it " | ||
| + | * Lance agreed that changing the terminology made it more palatable | ||
| + | * **Vote to allow members that were displaced by reorganizing the floor rental spaces to occupy a space in the East Room we designate as " | ||
| + | === 7:22 Renting additional storage === | ||
| + | * Tiffany asked whether or not if people lose their free shelf if they rent some other space temporarily | ||
| + | * Tiffany asked how much do you pay if you rent floor space and a shelf | ||
| + | * Tiffany said several members are using half pallets and it messes with the storage inventory | ||
| + | * Vishal asked why he would need to start paying for something he normally gets for free, Tiffany | ||
| + | * Joe brought up some concerns about bookkeeping and telling people different things | ||
| + | * Lance said his expectation is that $40 in dues includes a shelf | ||
| + | * DL noted we should charge a vault renter for a shelf because they get the vault | ||
| + | * **Vote proposed: | ||
| + | * **If you rent short term storage, you continue to keep your free storage space (shelf, locker, cart)** | ||
| + | * **If you rent long term storage (anything more than 3 months i.e. Green spaces on storage map) you pay for additional storage, you do not keep free storage** | ||
| + | * **Approved with 7 yeas** | ||
| + | === 7:38 Snow Removal === | ||
| + | * (added by Brant, update from Adrian) | ||
| + | * No update at this time | ||
| + | * Lance asked if we were to get a foot of snow tomorrow, who would shovel it? | ||
| + | * We would likely ask for volunteers, no contracts yet | ||
| + | * DL asked if we could find someone in the neighborhood to pay to plow our sidewalks and alley | ||
| + | * Joe noted we could offer the job up to members | ||
| + | * We will follow up with Adrian and get an update | ||
| + | === 7:40 Lockers === | ||
| + | * (added by Tiffany) | ||
| + | * Will move them soon, trying to get others to help | ||
| + | * Brant noted a big sheet of steel remains where the lockers will go, Joe offered to take it | ||
| + | * Brant asked Tiffany for a plan of which lockers would fit where, Lance agreed | ||
| + | === 7:40 Storage Inventory Update === | ||
| + | * (added by Tiffany) | ||
| + | * Tiffany presented new labels and tags for shelves, lockers, carts, etc. | ||
| + | * Tiffany asked that we remind members to label their storage with their real name | ||
| + | * Brant asked if Reminderbot could be made to send out a reminder, Joe said he ignores Reminderbot usually and thinks most others do too | ||
| + | === 7:44 Long Storage Proposal === | ||
| + | * (added by Tiffany) | ||
| + | * Tiffany handed sketches of shelving to Lance | ||
| + | * Budget of $200 discussed to build new shelving | ||
| + | * Shelving would need to be built to organize all long stock storage | ||
| + | * Location | ||
| + | * Tiffany proposed it be located in middle of east room | ||
| + | * Lance suggested it be closer to the west room so long items can be loaded and unloaded | ||
| + | * Overflow storage area and forklift, coordinate with where those best fit | ||
| + | * Lance suggested two things | ||
| + | * Add a gap at base to move unit with forklift | ||
| + | * Make taller than 8 feet if you want to hold 8 foot tall sheets | ||
| + | * Solid walls discussed, but don't need to be solid all the way up | ||
| + | * The group discussed moving stock over | ||
| + | * Lance offered to draw up a revised sketch for this | ||
| + | * Tiffany asked for help building this, but could head it up | ||
| + | * DanJ asked when will this get done, Tiffany indicated | ||
| + | ==== Check on progress of Member/ | ||
| + | === 7:56 4x8 CNC Plasma Cutter === | ||
| + | * (added by Brant, ask JoeR) | ||
| + | * Lance asked if JoeR has any progress on it, Joe did not have an answer | ||
| + | * Lance asked when should it be completed, not clear at this time | ||
| + | * Joe said he's worked on it 2 days in 6 months, some people have helped | ||
| + | === 8:02 Keys were discussed === | ||
| + | * Dan asked if he could help Joe with any payments or bills | ||
| + | * Joe did not have anything at this time,did not know what to delegate | ||
| + | * Brant offered to help as well | ||
| + | * Brant noted that he still has a key to the Drop Box if Joe wants him to help process dues | ||
| + | * Lance noted that he does not yet have a Drop Box key and asked Brant for the key he still had | ||
| + | * Tiffany noted that she spoke with MattJ about his key to the building | ||
| + | * She said he would be willing to give his key back, but he has retained the codes/ | ||
| + | * Brant said he was concerned about a non-board member having a key to the building and the IT Closet | ||
| + | * This conversation has come up before with the Board | ||
| + | * Tiffany also said that some members have practiced lock picking on the Drop Box | ||
| + | * Brant asked Tiffany to clarify donation boxes or the Drop Box where members place dues, Tiffany said it was the dues Drop Box | ||
| + | * Vishal said he was aware of that but it happened about two years ago and has not happened since | ||
| + | * DL said that MattJ helped the last time that some lockers were moved | ||
| + | * She was concerned that there might have been fragile or dangerous items inside | ||
| + | * When asked to help open them, MattJ didn't feel it was appropriate | ||
| + | * She trusted MattJ would not abuse having a key | ||
| + | * Lance was concerned about liability of having a non-licensed or bonded | ||
| + | * Lance suggested we put a camera on the Drop Box just as a thought | ||
| + | * Tiffany said she could explain our concerns to MattJ because she is friends with him | ||
| + | * Brant asked if we should contact him as a group, some didn't think that would be as well-received | ||
| + | * Tiffany also said she may have accidentally misrepresented MattJ' | ||
| + | * No action or votes were taken | ||
| + | === 8:18 4x8 CNC Router === | ||
| + | * (added by Brant, ask SteveP) | ||
| + | * Steve is working on it, no further update at this time | ||
| + | === 8:18 Kuka === | ||
| + | * (added by Brant, ask MattN) | ||
| + | * Motor drive needed, planning to buy one this week | ||
| + | * Lance asked when Kuka will be ready, MattN said January 1, 2015 | ||
| + | * Vishal asked if anything other than drive was needed, MattN said he plans to upgrade to a different spindle eventually | ||
| + | === 8:20 "Misty Field" project update === | ||
| + | * (added by Brant, update from DavidH) | ||
| + | * Temporary spot located in East room according to Tiffany | ||
| + | === 8:21 "Red Dragon" | ||
| + | * (added by Brant, Tom gave update) | ||
| + | * Tom emailed his update prior to the meeting | ||
| + | * Ready to start running tests, details in the e-mail sent to the group | ||
| + | * EdC was working on software to generate Gcode, MattN asked about how Gcode would be generated | ||
| + | * MattN suggested we add another CAD workstation | ||
| + | * Tiffany asked when computer in Jewelry Area will move, MattN offered to move it tomorrow night | ||
| + | === 8:23 Cold Saw === | ||
| + | * (added by Brant, Tom gave update) | ||
| + | * Almost cut Tuesday, Tom expects it to be functional by the end of the month | ||
| + | * At that point we can see if the Metal Shop champions want it | ||
| + | === 8:24 Induction Furnace === | ||
| + | * (added by Brant, Tom gave update) | ||
| + | * Tom said this is on hold until the previous two are finished | ||
| + | * Tom expects to start working on it in December | ||
| + | === 8:24 Large format plotters === | ||
| + | * (added by Brant, Tom gave update) | ||
| + | * Tom asked that we add these to list of incomplete projects that need regular updates | ||
| + | * SteveP gave an update, building a CNC router instead | ||
| + | * Patrick is a new plotter Area Champion, lives near DanJ | ||
| + | ==== New equipment/ | ||
| + | === 8:25 Watch/Clock Parts === | ||
| + | * (added by Brant, ask CharlesS/ | ||
| + | * Brant asked is there a plan to integrate parts into jewelry area? If so, when? | ||
| + | * MattN offered to move the computer tomorrow night | ||
| + | * Dan noted Charles posted an email to the members only list | ||
| + | * Tiffany wants the shelving and cabinets to be moved into the jewelry area | ||
| + | === 8:27 Machine shop desk/ | ||
| + | * (added by Brant from last meeting) | ||
| + | * Tiffany said this will go in the Vault hallway once lockers are moved | ||
| + | === 8:29 Welding Gas + Safety Glasses donation possibility === | ||
| + | * (added by Dan) | ||
| + | * Marc and Dan and Lance discussed on Tuesday | ||
| + | * Logo and link on website requested if Marc's company donates multiple items over long period of time | ||
| + | * Dan indicated Marc is not the decision maker on this for his firm, but he will advocate for as much as stuff as possible | ||
| + | * Vishal asked what our standard has been | ||
| + | * Dan said we used to ask $100/year for a logo on the site, Vishal said we should probably increase this, he suggested $1000/year as a minimum and we revisit and review each year | ||
| + | * Lance said a blog post would be our first step, then take it from there | ||
| + | * Banners in the space still debatable for some Board Members | ||
| + | * We agreed to continue discussing this topic via the BOD mailing list | ||
| + | * Lance asked Dan if there was a deadline to respond to Marc, Dan said next 48 hours would | ||
| + | * Tiffany asked about face safety masks as well, Dan said they should have some too | ||
| + | * As an aside, Lance offered his face shield if anyone needs it | ||
| + | ==== Events ==== | ||
| + | ==== Any topics from members who are present ==== | ||
| + | === 8:37 Tiffany asked about the Shapeoko 2 on top of the lockers === | ||
| + | * Vishal said he was working with Ron Bean who offered to help | ||
| + | === 8:38 DL asked about the following === | ||
| + | * Rock saw ready to set up whenever space is available | ||
| + | * Uncertain about attendance Make-A-Thon, | ||
| + | * DL asked about designating some storage for Space events and supplies | ||
| + | * Lance suggested, even though he is next on the list for a vault, he would be interested in a vault be designated for event and outreach supplies | ||
| + | * **Vote to designate shelving in the Women' | ||
| + | * Joe thinks supplies should be shared, used as needed | ||
| + | * Lance noted that some members have volunteered to store event things in their own space and that's not fair to them | ||
| + | === 8:45 Area Champions Committee === | ||
| + | * Tiffany presented an list of responsibilities and duties | ||
| + | * Plans to involve Area Champions and Members | ||
| + | * Dan noted many Members offer ideas, but Area Champions are usually the ones that get them done | ||
| + | * Lance suggested meeting with Area Champions first to show them we appreciate their efforts | ||
| + | * Vishal asked how Area Champions should be chosen, Tiffany said she wants people to know what is expected of them | ||
| + | * Lance asked that we try to contact Area Champions who are members in good standing but we haven' | ||
| + | * Dan, Joe, and Tiffany discussed having two or more Champions, reasons for more or only 2 | ||
| + | * Tiffany said she has been monitoring and keeping track of which spaces are lacking Area Champions | ||
| + | * Vishal offered to become Wood Shop Area Champion again | ||
| + | * Joe asked about the line "all champions" | ||
| + | === 8:54 Acrylic Bender === | ||
| + | * Vishal spoke with Lexie about a place to store it | ||
| + | * Lance suggested we move the acrylic bender into the laser Cutter room | ||
| + | * **Vote to bring in the acrylic bender once it arrives approved with 6 yeas and Vishal abstaining** | ||
| + | === Meeting ended at 8:57 === | ||
| + | |||
| + | ===== Original Agenda | ||
| Meeting Time: 6:30pm\\ | Meeting Time: 6:30pm\\ | ||
| Location: Lenox, Meeting Room | Location: Lenox, Meeting Room | ||
| - | * 5 minute time limit per highest-level bullet point. | ||
| * All members are welcome to attend, and non-board members can join the conversation when invited. | * All members are welcome to attend, and non-board members can join the conversation when invited. | ||
| * Tom gave his proxy to Brant by email since he couldn' | * Tom gave his proxy to Brant by email since he couldn' | ||
| Line 48: | Line 262: | ||
| - Any topics from members who are present | - Any topics from members who are present | ||
| - ... | - ... | ||
| + | |||
boardmeetingagenda/2014-11-20.1416524729.txt.gz · Last modified: 2014/11/20 23:05 by dan_dude
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