Meeting Time: 7pm
Location: Lenox, Meeting Room (moved from Craft Lab)

1. 7:10 meeting started
2. Legal/Financial:
   1. 7:11 Treasurer's Report
      1. JoeR indicated a report was not yet ready
      2. Later in the discussion Adrian asked why a report was not ready
         1. Joe apologized and said he had been sick this past week
         2. Adrian noted that regular reports help promote transparency, should other members raise concerns
         3. Joe and others agreed
   2. 7:13 New Board transition
      1. Lance, Brant, and Joe to arrange a time to meet and go to the bank to sign over accounts (this was arranged after the meeting)
   3. 7:14 Building keys
      1. Tiffany and Dan noted that more copies of the building key are needed
      2. Not all Board Members have a key yet
   4. 7:15 Building ownership/purchasing shares
      1. Joe indicated that he wishes to create a report for members that helps explain the purchase of building shares
      2. Dan and others agreed, Vishal volunteered to help
      3. Tom and Joe indicated they are working on getting a CMA report from a realtor
      4. A draft will be made available for the BOD to review and approve prior to sharing with others
   5. 7:17 Non-profit, 501c3 status
      1. TomG spoke with our CPA this week
      2. CPA has requested a spreadsheet for 2014 similar to the 2013 one provided
      3. CPA has reviewed other makerspaces and believes our non-profit application will be approved by the IRS
      4. Final approval may take 3-9 months
      5. IRS may request specific wording be revised in our By-Laws, this is yet to be determined
      6. Tom asked that we begin referring to the organization as “a community” or “educational group” and not a social club to better represent ourselves
      7. Tom noted that he paid the IRS application fee of $850 last year
      8. CPA's fees will likely total $500-$1,000, this is yet to be determined
      9. CPA is reviewing the possibility of members being able to write-off their own dues
   6. 7:19 State of Wisconsin, Annual Report
      1. Tom handed Lance a reminder notice we received in the mail from the State
      2. Lance agreed to complete the Annual Report online after the meeting (this was completed)
   7. 7:21 Mint.com
      1. Dan offered to link our bank accounts with Mint.com
      2. This would allow us to generate reports faster
      3. No one present objected to allowing Dan to do this
   8. 7:22 Quicken, accounting software progress
      1. Tom said Tony was reviewing the API to integrate the access control system with QuickBooks
3. Policies and Procedures:
   1. 7:24 Floor Rental Spaces
      1. The group discussed a floor plan that Brant drafted clarifying where storage and projects should be located
      2. Proposed Area Definitions, PDF
         1. Tiffany asked that shelving, especially in the Craft Lab, be included
         2. An area for the 'Impound Lot' should be designated as well
         3. Vishal approved of the floor plan
         4. Dan asked that the floor plan be printed out and posted around the building once approved
      3. Floor space remaining in the Vault Hallway
         1. Tiffany noted that after the lockers are relocated, there will be approximately 100 sq.ft. of floor space left
         2. Tiffany also noted that Liisa's storage could possibly be located in the East Room
         3. Brant asked if the BOD considered RichH's request for 80 sq.ft of floor space a personal or community area
            1. Tom and others agreed it would likely be considered personal space
            2. Will review more at a future time
         4. Tom suggested we start a waiting list for floor rental space, like we already have for vaults
         5. When asked, JimK noted he no longer needs the table space he previously requested
   2. 7:27 Vault Hallway Storage Options
      1. When considering areas that could be relocated to create more storage space, the group mostly agreed that the Paint Room should remain where it currently is
      2. The merits and conflicts of relocating the Pottery Area were briefly discussed
         1. Tom indicated that it should be located at an exterior wall to facilitate adding an exhaust fan in the future
         2. Tiffany noted that its location is preferable with respect to the typical guest tour route
         3. Tiffany and Lance discussed replacing the metal shelving (not the black wire racks) with lockers on the exterior wall
         4. Tiffany asked that we consider how to better show off or exhibit pottery work
         5. Tom said we still have yet to determine if the Pottery Area is cleaner or dirtier than adjacent work areas
         6. Tiffany said clean space will be needed for drying, finishing, and glazing
         7. Those present noted the Area Champions of the Pottery Area were not present
         8. Everyone agreed to discuss this further with the Area Champions before making any decisions
   3. 7:30 Relocating/Removing Lockers
      1. Tiffany indicated that she sent out emails to people with lockers
      2. No negative responses have been received
      3. Some members have requested locker space after they are moved
   4. Storage policy revisions (added by Brant, Lance's proposal)
      1. Proposed Parking Ticket/Pass System
      2. Enforcement
4. Check on progress of Building Topics/Projects:
   1. Chris Hemmerly's access to Server Room (Added by Lance)

1. Events:
   1. Maker Faire 2014 Wrap-up
   2. Maker Faire 2015 Makerspace plans (Jim Kelly)
   3. Future Board Meetings (added by Brant)
      1. Bi-weekly or monthly?
      2. Discuss dates
   4. …
2. Any topics from members who are present

1. Items that were tabled; not discussed at this meeting:
   1. Policies and Procedures:
      1. Proxy voting discussion (added by Brant based on BOD discussion)
      2. Vote to authorize funds for business cards (added by Brant)
      3. Area Champions Discussion - Their responsibilities & authority (Lance and Tiffany both had comments/thoughts to discuss)
   2. Check on progress of Member Projects:
      1. 4×8 CNC Plasma Cutter (Added by Brant, ask JoeR)
      2. 4×8 CNC Router (Added by Brant, ask SteveP)
      3. Kuka (MattN sent update to BOD via email prior to meeting)
      4. David H. requested space for “Misty Field” project
         1. Is this a group project or a member project?
      5. RA-1F Vertical Mill (Added by Brant, ask Tom/Joe)
      6. Rich H. requested space for machine shop desk/tooling (added by Brant based on BOD discussion)
   3. Check on progress of Building Topics/Projects:
      1. How are we doing on moving people out of east room, implementing rate increases?
      2. Snow Removal (added by Brant, prompted by Adrian)
   4. Other:
      1. Do we want to add Harrison Metals on our website as a sponsor? (added by Brant, asking Lance/Tom, was this just with regard to Maker Faire?)
      2. Adoption of Official BOD Seal/Logo? (added by Brant)
         

Meeting Time: 7pm
Location: Lenox

• 5 minute time limit per highest-level bullet point.
• All members are welcome to attend, and non-board members can join the conversation when invited.

1. Legal/Financial:
   1. Treasurer's Report (JoeR)
   2. …
2. Policies and Procedures:
   1. Floor Rental Spaces (added by Brant based on BOD discussion)
      1. Proposed Area Definitions, PDF
   2. Area Champions (who suggested this?)
      1. Responsibilities - what is expected of them?
      2. Authority - what can they do?
   3. Storage policy revisions (added by Brant, Lance's proposal)
      1. Proposed Parking Ticket/Pass System
      2. Enforcement
   4. Proxy voting discussion (added by Brant based on BOD discussion)
      1. Do we want to keep or eliminate it?
      2. Pros? Cons?
      3. By-Laws revisions would be required to eliminate them
   5. Vote to authorize funds for business cards (added by Brant)
      1. Lance, Tiffany requested
      2. Any other Board Members?
      3. 250? 500 each sound good?
3. Check on progress of Building Topics/Projects:
   1. Chris Hemmerly's access to Server Room (Added by Lance)
   2. How are we doing on moving people out of east room, implementing rate increases?
   3. Snow Removal (added by Brant, prompted by Adrian)
4. Check on progress of Member Projects:
   1. 4×8 CNC Plasma Cutter (Added by Brant, ask JoeR)
   2. 4×8 CNC Router (Added by Brant, ask SteveP)
   3. Kuka (Added by Brant, ask MattN)
   4. David H. requested space for “Misty Field” project
      1. Is this a group project or a member project?
   5. RA-1F Vertical Mill (Added by Brant, ask Tom/Joe)
   6. …
5. New equipment/donations:
   1. Rich H. requested space for machine shop desk/tooling (added by Brant based on BOD discussion)
   2. …
6. Events:
   1. Maker Faire 2014 Wrap-up
   2. Maker Faire 2015 Makerspace plans (Jim Kelly)
   3. Future Board Meetings (added by Brant)
      1. Bi-weekly or monthly?
      2. Discuss dates
   4. …
7. Any topics from members who are present
   1. Do we want to add Harrison Metals on our website as a sponsor? (added by Brant, asking Lance/Tom, was this just with regard to Maker Faire?)
   2. Adoption of Official BOD Seal/Logo? (added by Brant)