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boardmeetingagenda:2014-10-23

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boardmeetingagenda:2014-10-23 [2014/10/27 03:17]
branth
boardmeetingagenda:2014-10-23 [2014/10/27 03:25]
branth
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           - Brant asked if the BOD should vote on Area Champions and their ability to sign parking passes           - Brant asked if the BOD should vote on Area Champions and their ability to sign parking passes
           - Ultimately, the group agreed to table a vote until later in the evening           - Ultimately, the group agreed to table a vote until later in the evening
-      - 8:01 Proposed changes to the Green Parking Permit/Red Parking Ticket System +    - 8:01 Proposed changes to the Green Parking Permit/Red Parking Ticket System 
-           Lance presented his proposed changes and read from the projector screen+      - Lance presented his proposed changes and read from the projector screen
       - 8:02 Item 1       - 8:02 Item 1
           - Proposed text: //"Any member can place a green parking ticket on their project.  A green parking ticket not signed by a board member/area champion is good for 24 hours.  This green ticket is intended for things like glue or paint drying or other critical, short-term, project states.  It is the member's responsibility to try to put their project in an out the the way area when they place a green tag on it.  Projects should not be green tagged unless it is a critical stage or the member expects to return in 12 hours or less.  Working on a project every day does not mean that you have a right to have it on public work space when you are not there."//           - Proposed text: //"Any member can place a green parking ticket on their project.  A green parking ticket not signed by a board member/area champion is good for 24 hours.  This green ticket is intended for things like glue or paint drying or other critical, short-term, project states.  It is the member's responsibility to try to put their project in an out the the way area when they place a green tag on it.  Projects should not be green tagged unless it is a critical stage or the member expects to return in 12 hours or less.  Working on a project every day does not mean that you have a right to have it on public work space when you are not there."//
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                           - Lance said we could encourage Members with questions to email the info@ account and not Joe specifically                           - Lance said we could encourage Members with questions to email the info@ account and not Joe specifically
                           - Ultimately the group agreed dues and rentals should be handled the same way to simplify billing and invoicing for everyone                           - Ultimately the group agreed dues and rentals should be handled the same way to simplify billing and invoicing for everyone
-          - 8:31 Item 3+      - 8:31 Item 3
                 - "Red tickets can be placed on any project, tool or item in public space by any member.  A red ticket identifies that it is taking up public space without any notification of how long it will be there or whose it is.  Upon placing a red ticket on an item, the board should be notified of the ticket.  Ideally, this would be an e-mail with a picture of the project attached."                 - "Red tickets can be placed on any project, tool or item in public space by any member.  A red ticket identifies that it is taking up public space without any notification of how long it will be there or whose it is.  Upon placing a red ticket on an item, the board should be notified of the ticket.  Ideally, this would be an e-mail with a picture of the project attached."
                     - Tiffany and Tom discussed which mailing list should be used                     - Tiffany and Tom discussed which mailing list should be used
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                         - Lance suggested Members ask each other to help take photos or Area Champions or BOD could do it for them                         - Lance suggested Members ask each other to help take photos or Area Champions or BOD could do it for them
                         - Joe and others suggested a Photo-Bot be created for this purpose                         - Joe and others suggested a Photo-Bot be created for this purpose
-          - 8:34 Item 4+      - 8:34 Item 4
                 - "The board will send an e-mail to the members-only list (or to the announcement list) on a weekly basis with pictures/documentation of all red-tagged projects.  No names/owners will be listed(if known), but it will become public information which projects are red tagged."                 - "The board will send an e-mail to the members-only list (or to the announcement list) on a weekly basis with pictures/documentation of all red-tagged projects.  No names/owners will be listed(if known), but it will become public information which projects are red tagged."
                     - Lance felt this section was rendered moot by the previous discussion and it should be deleted                     - Lance felt this section was rendered moot by the previous discussion and it should be deleted
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                         - Some Board Members felt it was for only Members while others thought any one, public included, could join it                         - Some Board Members felt it was for only Members while others thought any one, public included, could join it
                         - Brant said it is open for anyone to join, but we originally populated it based on the Member's Only List subscribers                         - Brant said it is open for anyone to join, but we originally populated it based on the Member's Only List subscribers
-          - 8:36 Item 5 +      - 8:36 Item 5 
-                - "Red-tagged projects, if un-claimed within 1 week, will be moved to an "impound lot" - an area in the space defined for red tagged projects.  "Claiming" a red-tagged item can be as simple as sending an e-mail to the board saying "hey, I forgot to put that away, it's mine, I’ll move it when I get in next (or can you please move it to…)" Preferably the member would move the item themselves.  Obviously the board/members should try their best to be understanding of unexpected hardships(car accident, etc.)." +          - "Red-tagged projects, if un-claimed within 1 week, will be moved to an "impound lot" - an area in the space defined for red tagged projects.  "Claiming" a red-tagged item can be as simple as sending an e-mail to the board saying "hey, I forgot to put that away, it's mine, I’ll move it when I get in next (or can you please move it to…)" Preferably the member would move the item themselves.  Obviously the board/members should try their best to be understanding of unexpected hardships(car accident, etc.)." 
-                    - Lance indicated that he wanted the total duration from start of ticket to disposal to not exceed 1 month +              - Lance indicated that he wanted the total duration from start of ticket to disposal to not exceed 1 month 
-                    - Lance believed with the current system we are only giving Members 1 week after a red ticket expires before the item is junked +              - Lance believed with the current system we are only giving Members 1 week after a red ticket expires before the item is junked 
-                    - Everyone agreed that green parking permits should automatically become red tickets once they expire +              - Everyone agreed that green parking permits should automatically become red tickets once they expire 
-                    - Lance proposed that once a green parking permit expires, the item should sit as-is for 1 week, then be moved to the Impound Lot +              - Lance proposed that once a green parking permit expires, the item should sit as-is for 1 week, then be moved to the Impound Lot 
-                    - Lance and Tom agreed that the 1 month begins as soon as the green parking permit expires or the date when a red ticket is issued +              - Lance and Tom agreed that the 1 month begins as soon as the green parking permit expires or the date when a red ticket is issued 
-          - 8:42 MattN entered the meeting and informed the group that a cable on the Kuka spindle had been intentionally cut off +      - 8:42 MattN entered the meeting and informed the group that a cable on the Kuka spindle had been intentionally cut off 
-              - MattN was visibly upset and expressed his frustration to the BOD and those present +        - MattN was visibly upset and expressed his frustration to the BOD and those present 
-              - Tom claimed responsibility for cutting the cable, but that was so he could leave Matt the connector  +        - Tom claimed responsibility for cutting the cable, but that was so he could leave Matt the connector  
-              - Tom indicated that it was his cable and he had decided to take back the motor drive he was loaning to the Kuka spindle +        - Tom indicated that it was his cable and he had decided to take back the motor drive he was loaning to the Kuka spindle 
-              - MattN left and the meeting continued +        - MattN left and the meeting continued 
-          - 8:49 Item 6 +      - 8:49 Item 6 
-              - "Red-tagged projects in the impound lot will get moved to the hack rack or garbage after 3-4 weeks in the impound area."+        - "Red-tagged projects in the impound lot will get moved to the hack rack or garbage after 3-4 weeks in the impound area." 
 +          - This section was merged with others above and reworded. 
 +      - 8:51 Item 7  
 +          - "If a member receives more than 3 red tags in a quarter, they will get a public warning."
               - This section was merged with others above and reworded.               - This section was merged with others above and reworded.
-          - 8:51 Item 7  
-              - "If a member receives more than 3 red tags in a quarter, they will get a public warning." 
-                  - This section was merged with others above and reworded. 
           - **VOTE: 7 Board Members approved this new policy**           - **VOTE: 7 Board Members approved this new policy**
               - The BOD agreed that the policy will go into effect 2 weeks after the Membership is notified (this has yet to be sent to the Membership)               - The BOD agreed that the policy will go into effect 2 weeks after the Membership is notified (this has yet to be sent to the Membership)
-      - 8:55 Area Champions  +  - 8:55 Area Champions  
-          - The group asked to table this discussion since the meeting had run long +      - The group asked to table this discussion since the meeting had run long 
-          - Tiffany indicated she had suggestions for how to best define Area Champions duties +      - Tiffany indicated she had suggestions for how to best define Area Champions duties 
-          - Brant reiterated the vote proposed earlier: Should Area Champions be able to sign green parking permits for their respective areas as well as extend their authority to sign permits for the middle of the East Room? +      - Brant reiterated the vote proposed earlier: Should Area Champions be able to sign green parking permits for their respective areas as well as extend their authority to sign permits for the middle of the East Room? 
-          - **VOTE: 5 Board Members approved, 2 rejected (Vishal and Tiffany)**+      - **VOTE: 5 Board Members approved, 2 rejected (Vishal and Tiffany)**
           - Tiffany expressed concern over this policy creating more work for her           - Tiffany expressed concern over this policy creating more work for her
           - Lance and others agreed to review in one month and assess its impact           - Lance and others agreed to review in one month and assess its impact
-      - 8:58 Future Board Meeting Dates+  - 8:58 Future Board Meeting Dates
           - Once or twice monthly considered           - Once or twice monthly considered
           - Lance suggested we meet once per month with the option to meet a second time if the first meeting runs long           - Lance suggested we meet once per month with the option to meet a second time if the first meeting runs long
           - Dan suggested we divide the Board Meeting Agenda into two parts and handle some items during the first meeting each month and the remainder in the second meeting           - Dan suggested we divide the Board Meeting Agenda into two parts and handle some items during the first meeting each month and the remainder in the second meeting
-              - Vishal expressed concern that plan may be hard to focus and execute+            - Vishal expressed concern that plan may be hard to focus and execute
           - The group asked for everyone's availability           - The group asked for everyone's availability
-              - Most agreed that we should meet on Thursdays +            - Most agreed that we should meet on Thursdays 
-              - Weekends were not preferable+            - Weekends were not preferable
           - Making the meeting time earlier was suggested           - Making the meeting time earlier was suggested
-              - 6:00 or 6:30 were both considered+            - 6:00 or 6:30 were both considered
           - **VOTE: Board Meetings shall occur on the 3rd Thursday of each month**           - **VOTE: Board Meetings shall occur on the 3rd Thursday of each month**
-              - **Starting at 6:30pm** +            - **Starting at 6:30pm** 
-              - **With the option to hold a meeting immediately the following Thursday should the agenda necessitate it** +            - **With the option to hold a meeting immediately the following Thursday should the agenda necessitate it** 
-              - **All 7 Board Members approved** +          - **All 7 Board Members approved** 
-      - 9:04 Maker Faire 2015 Planning+  - 9:04 Maker Faire 2015 Planning
           - JimK addressed the Board            - JimK addressed the Board 
               - Jim noted he was not looking for a vote on anything right now               - Jim noted he was not looking for a vote on anything right now
boardmeetingagenda/2014-10-23.txt · Last modified: 2014/10/27 03:25 by branth