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boardmeetingagenda:2014-10-23 [2014/10/26 16:38] branth [Board Meeting Agenda for October 23rd, 2014] |
boardmeetingagenda:2014-10-23 [2014/10/27 03:25] branth |
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- Joe and others had concerns about the billing software | - Joe and others had concerns about the billing software | ||
- Dan thought it sounded possible, but difficult and he is not capable of programming it | - Dan thought it sounded possible, but difficult and he is not capable of programming it | ||
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- | - Tiffany felt that a 3 month period for long-term projects should be adequate | + | - Tiffany felt that a 3 month period for long-term projects should be adequate |
- | - Tom asked what do we do with a project that takes 3 months and 1 day? | + | - Tom asked what do we do with a project that takes 3 months and 1 day? |
- | - Tiffany suggested a one-time option to extend the storage for an additional 3 months | + | - Tiffany suggested a one-time option to extend the storage for an additional 3 months |
- | - Tom indicated he didn't care what the time periods were, just that they were consistent and enforceable | + | - Tom indicated he didn't care what the time periods were, just that they were consistent and enforceable |
- Tiffany said no matter what we'll end up being subjective | - Tiffany said no matter what we'll end up being subjective | ||
- Tom felt without clear, concise guidelines we'll end up with 5 year-long projects | - Tom felt without clear, concise guidelines we'll end up with 5 year-long projects | ||
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- SteveP asked how frequently the BOD is approached about long-term projects or requests for project space | - SteveP asked how frequently the BOD is approached about long-term projects or requests for project space | ||
- Dan, Lance, and others noted it is almost weekly | - Dan, Lance, and others noted it is almost weekly | ||
- | | + | |
- | - Lance asked if space in the middle of the East Room is ever available for free | + | - Lance asked if space in the middle of the East Room is ever available for free |
- | - Tiffany and others said yes, with green parking permits | + | - Tiffany and others said yes, with green parking permits |
- | - Tiffany asked that the BOD help members determine where projects should be located | + | - Tiffany asked that the BOD help members determine where projects should be located |
- Adrian asked about personal projects vs. group/space projects | - Adrian asked about personal projects vs. group/space projects | ||
- | | + | |
- | - Adrian noted those projects take up floor space | + | - Adrian noted those projects take up floor space |
- | - Tiffany replied that those and other projects are considered group projects and are not private workspaces or storage | + | - Tiffany replied that those and other projects are considered group projects and are not private workspaces or storage |
- Tom agreed and added that group projects will eventually benefit the space | - Tom agreed and added that group projects will eventually benefit the space | ||
- Lance agreed with Adrian and said he has some similar concerns | - Lance agreed with Adrian and said he has some similar concerns | ||
- | | + | |
- | - Tom asked how often the Women' | + | - Tom asked how often the Women' |
- | - Tiffany was not opposed to the idea, but would prefer to keep men out of the women' | + | - Tiffany was not opposed to the idea, but would prefer to keep men out of the women' |
- | - Tom and Tiffany discussed possibly putting lockers or folding table storage in the Coat Rooms | + | - Tom and Tiffany discussed possibly putting lockers or folding table storage in the Coat Rooms |
- | - 7:48 Area Champions Adding Storage | + | - 7:48 Area Champions Adding Storage |
- | - Lance asked what if Area Champions want to add public storage to their areas | + | - Lance asked what if Area Champions want to add public storage to their areas |
- | - Lance asked if there would be any concerns if storage starting showing up in the West Room | + | - Lance asked if there would be any concerns if storage starting showing up in the West Room |
- | - Joe was opposed and said it would create more clutter, less available space for equipment and supplies | + | - Joe was opposed and said it would create more clutter, less available space for equipment and supplies |
- Lance suggested we hold off on addressing personal storage in workspaces until later | - Lance suggested we hold off on addressing personal storage in workspaces until later | ||
- Tom agreed | - Tom agreed | ||
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- Tiffany explained that her concerns are that if Area Champions sign tickets for the East Room, the BOD will not be aware of them; the fewer people who can sign tickets, the better the BOD is kept aware of who has space reserved | - Tiffany explained that her concerns are that if Area Champions sign tickets for the East Room, the BOD will not be aware of them; the fewer people who can sign tickets, the better the BOD is kept aware of who has space reserved | ||
- Lance noted that the goal here is to stop storing stuff in work areas and shops for long periods of time | - Lance noted that the goal here is to stop storing stuff in work areas and shops for long periods of time | ||
- | | + | |
- | - Vishal raised a concern about gluing and setting up work as some jobs are comprised of multiple steps which take longer than 24 hours total to complete | + | - Vishal raised a concern about gluing and setting up work as some jobs are comprised of multiple steps which take longer than 24 hours total to complete |
- | - Lexie asked if a signature is required on a green parking permit for the East Room | + | - Lexie asked if a signature is required on a green parking permit for the East Room |
- | - Tiffany and others replied no, however the unsigned permit is only valid for 24 hours | + | - Tiffany and others replied no, however the unsigned permit is only valid for 24 hours |
- | - Lexie asked about projects in the East Room, who can sign for them so they can remain more than 24 hours? | + | - Lexie asked about projects in the East Room, who can sign for them so they can remain more than 24 hours? |
- | - Tiffany gave an example of a sewing machine that was found in the East Room and moved to the Vault Hallway prior to Maker Faire | + | - Tiffany gave an example of a sewing machine that was found in the East Room and moved to the Vault Hallway prior to Maker Faire |
- | - Tiffany noted that the green parking permit on the sewing machine was signed by Lexie, but it belonged in the Craft Lab | + | - Tiffany noted that the green parking permit on the sewing machine was signed by Lexie, but it belonged in the Craft Lab |
- | - Tiffany said Lexie' | + | - Tiffany said Lexie' |
- | - Tom stated he didn't care whose signature was on it, as long as the expiration date was observed; the time limits are the important part | + | - Tom stated he didn't care whose signature was on it, as long as the expiration date was observed; the time limits are the important part |
- | - Vishal reiterated his earlier concern about gluing and set up work, adding that almost all of his woodworking projects would now need a Board Member signature | + | - Vishal reiterated his earlier concern about gluing and set up work, adding that almost all of his woodworking projects would now need a Board Member signature |
- | - Tiffany said that there is almost always a Board Member available | + | - Tiffany said that there is almost always a Board Member available |
- | - Brant expressed doubt regarding that statement | + | - Brant expressed doubt regarding that statement |
- | - Brant asked Steve, as Wood Shop Area Champion, what projects he would sign off on | + | - Brant asked Steve, as Wood Shop Area Champion, what projects he would sign off on |
- | - Steve said small, desktop projects were more appropriate than large ones | + | - Steve said small, desktop projects were more appropriate than large ones |
- | - Tiffany, Lance, and Steve discussed members building things like shelving or furniture | + | - Tiffany, Lance, and Steve discussed members building things like shelving or furniture |
- | - Tiffany cited a project currently in progress where their green parking permit is over one month old and the Member never approached the BOD or the Area Champion | + | - Tiffany cited a project currently in progress where their green parking permit is over one month old and the Member never approached the BOD or the Area Champion |
- | - 7:58 Area Champions and Authority to Sign Parking Permits | + | - 7:58 Area Champions and Authority to Sign Parking Permits |
- | - Brant asked if Area Champions could possibly sign for things in their respective areas AND the middle of the East Room | + | - Brant asked if Area Champions could possibly sign for things in their respective areas AND the middle of the East Room |
- | - Tiffany indicated that she wants the middle of the East Room dedicated to workspaces | + | - Tiffany indicated that she wants the middle of the East Room dedicated to workspaces |
- | - Tiffany said she envisioned rolling worktables and carts in the East Room, not storage | + | - Tiffany said she envisioned rolling worktables and carts in the East Room, not storage |
- | - Brant asked if the BOD should vote on Area Champions and their ability to sign parking passes | + | - Brant asked if the BOD should vote on Area Champions and their ability to sign parking passes |
- | - Ultimately, the group agreed to table a vote until later in the evening | + | - Ultimately, the group agreed to table a vote until later in the evening |
- | - 8:01 Proposed changes to the Green Parking Permit/Red Parking Ticket System | + | - 8:01 Proposed changes to the Green Parking Permit/Red Parking Ticket System |
- | - Lance presented his proposed changes and read from the projector screen | + | - Lance presented his proposed changes and read from the projector screen |
- | - 8:02 Item 1 | + | - 8:02 Item 1 |
- | - Proposed text: //"Any member can place a green parking ticket on their project. | + | - Proposed text: //"Any member can place a green parking ticket on their project. |
- | - Tiffany asked if glue-ups take longer than 24 hours and if so, should the time period be extended to 48 hours | + | - Tiffany asked if glue-ups take longer than 24 hours and if so, should the time period be extended to 48 hours |
- | - Tom noted that enforcement and review of parking permits doesn' | + | - Tom noted that enforcement and review of parking permits doesn' |
- | - Lance said he expected these time periods to generate the most discussion | + | - Lance said he expected these time periods to generate the most discussion |
- | - Lance added that some Members have been known to " | + | - Lance added that some Members have been known to " |
- | - Tom said he felt 12 hours would be too short of a time frame | + | - Tom said he felt 12 hours would be too short of a time frame |
- | - Dan was concerned about creating policies that inconvenience or frustrate good members who try to follow the rules | + | - Dan was concerned about creating policies that inconvenience or frustrate good members who try to follow the rules |
- | - Lance shared an anecdote regarding his schedule when working on the Maker Faire UFO and that he kept himself to 12 hours periods of time | + | - Lance shared an anecdote regarding his schedule when working on the Maker Faire UFO and that he kept himself to 12 hours periods of time |
- | - Tom suggested we add some text that explicitly says if a Member plans to return within 24 hours, they should put it away | + | - Tom suggested we add some text that explicitly says if a Member plans to return within 24 hours, they should put it away |
- | - Adrian indicated that some members use the building during the day and others in the evening | + | - Adrian indicated that some members use the building during the day and others in the evening |
- | - Adrian added that occasionally projects are set up during day hours and that leaves little space for others in the evening | + | - Adrian added that occasionally projects are set up during day hours and that leaves little space for others in the evening |
- | - Tom said he believed members who expect to be away from the building should put their stuff away in their personal storage; transport items to and from their storage each day | + | - Tom said he believed members who expect to be away from the building should put their stuff away in their personal storage; transport items to and from their storage each day |
- | - The group seemed to agree that green parking passes should only be used for critical stages of projects and not to leave things out in public work areas | + | - The group seemed to agree that green parking passes should only be used for critical stages of projects and not to leave things out in public work areas |
- | - 8:10 Item 2 | + | - 8:10 Item 2 |
- | - //"A green ticket can be signed by a board member or an area champion. | + | - //"A green ticket can be signed by a board member or an area champion. |
- | - Tiffany said some projects do take a full month to complete and that one month is a good duration | + | - Tiffany said some projects do take a full month to complete and that one month is a good duration |
- | - Tiffany said she believed the BOD would address this better than Area Champions | + | - Tiffany said she believed the BOD would address this better than Area Champions |
- | - Tom said the 2 weeks was necessary to discourage people from getting 1 month of floor space or storage rent free | + | - Tom said the 2 weeks was necessary to discourage people from getting 1 month of floor space or storage rent free |
- | - Tom said he felt that projects always tend to take longer than 1 month, some people disagreed | + | - Tom said he felt that projects always tend to take longer than 1 month, some people disagreed |
- | - Tiffany added she didn't like anything less than 1 month | + | - Tiffany added she didn't like anything less than 1 month |
- | - Dan expressed concern that we have struggled to enforce even a 1 month rule | + | - Dan expressed concern that we have struggled to enforce even a 1 month rule |
- | - Vishal asked how this would apply to Power Wheels projects | + | - Vishal asked how this would apply to Power Wheels projects |
- | - Tom said Power Wheels people would need to work on their cars within the Power Wheels work area, otherwise they are subject to the same rules as everyone else | + | - Tom said Power Wheels people would need to work on their cars within the Power Wheels work area, otherwise they are subject to the same rules as everyone else |
- | - Lance agreed that Power Wheels cars should always be stored in the Power Wheels area | + | - Lance agreed that Power Wheels cars should always be stored in the Power Wheels area |
- | - Dan agreed and asked that the welding area not be destroyed every summer | + | - Dan agreed and asked that the welding area not be destroyed every summer |
- Vishal said he was fine with using 2 weeks as the rule because he expects us to be lax in enforcing it anyway | - Vishal said he was fine with using 2 weeks as the rule because he expects us to be lax in enforcing it anyway | ||
- Dan, Tiffany, and others expressed concern at this assessment | - Dan, Tiffany, and others expressed concern at this assessment | ||
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- Lance said we could encourage Members with questions to email the info@ account and not Joe specifically | - Lance said we could encourage Members with questions to email the info@ account and not Joe specifically | ||
- Ultimately the group agreed dues and rentals should be handled the same way to simplify billing and invoicing for everyone | - Ultimately the group agreed dues and rentals should be handled the same way to simplify billing and invoicing for everyone | ||
- | | + | |
- "Red tickets can be placed on any project, tool or item in public space by any member. | - "Red tickets can be placed on any project, tool or item in public space by any member. | ||
- Tiffany and Tom discussed which mailing list should be used | - Tiffany and Tom discussed which mailing list should be used | ||
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- Lance suggested Members ask each other to help take photos or Area Champions or BOD could do it for them | - Lance suggested Members ask each other to help take photos or Area Champions or BOD could do it for them | ||
- Joe and others suggested a Photo-Bot be created for this purpose | - Joe and others suggested a Photo-Bot be created for this purpose | ||
- | | + | |
- "The board will send an e-mail to the members-only list (or to the announcement list) on a weekly basis with pictures/ | - "The board will send an e-mail to the members-only list (or to the announcement list) on a weekly basis with pictures/ | ||
- Lance felt this section was rendered moot by the previous discussion and it should be deleted | - Lance felt this section was rendered moot by the previous discussion and it should be deleted | ||
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- Some Board Members felt it was for only Members while others thought any one, public included, could join it | - Some Board Members felt it was for only Members while others thought any one, public included, could join it | ||
- Brant said it is open for anyone to join, but we originally populated it based on the Member' | - Brant said it is open for anyone to join, but we originally populated it based on the Member' | ||
- | | + | |
- | - " | + | - " |
- | - Lance indicated that he wanted the total duration from start of ticket to disposal to not exceed 1 month | + | - Lance indicated that he wanted the total duration from start of ticket to disposal to not exceed 1 month |
- | - Lance believed with the current system we are only giving Members 1 week after a red ticket expires before the item is junked | + | - Lance believed with the current system we are only giving Members 1 week after a red ticket expires before the item is junked |
- | - Everyone agreed that green parking permits should automatically become red tickets once they expire | + | - Everyone agreed that green parking permits should automatically become red tickets once they expire |
- | - Lance proposed that once a green parking permit expires, the item should sit as-is for 1 week, then be moved to the Impound Lot | + | - Lance proposed that once a green parking permit expires, the item should sit as-is for 1 week, then be moved to the Impound Lot |
- | - Lance and Tom agreed that the 1 month begins as soon as the green parking permit expires or the date when a red ticket is issued | + | - Lance and Tom agreed that the 1 month begins as soon as the green parking permit expires or the date when a red ticket is issued |
- | - 8:42 MattN entered the meeting and informed the group that a cable on the Kuka spindle had been intentionally cut off | + | - 8:42 MattN entered the meeting and informed the group that a cable on the Kuka spindle had been intentionally cut off |
- | - MattN was visibly upset and expressed his frustration to the BOD and those present | + | - MattN was visibly upset and expressed his frustration to the BOD and those present |
- | - Tom claimed responsibility for cutting the cable, but that was so he could leave Matt the connector | + | - Tom claimed responsibility for cutting the cable, but that was so he could leave Matt the connector |
- | - Tom indicated that it was his cable and he had decided to take back the motor drive he was loaning to the Kuka spindle | + | - Tom indicated that it was his cable and he had decided to take back the motor drive he was loaning to the Kuka spindle |
- | - MattN left and the meeting continued | + | - MattN left and the meeting continued |
- | - 8:49 Item 6 | + | - 8:49 Item 6 |
- | - " | + | - " |
- | - This section was merged with others above and reworded. | + | - This section was merged with others above and reworded. |
- | - 8:51 Item 7 | + | - 8:51 Item 7 |
- | - "If a member receives more than 3 red tags in a quarter, they will get a public warning." | + | - "If a member receives more than 3 red tags in a quarter, they will get a public warning." |
- | - This section was merged with others above and reworded. | + | - This section was merged with others above and reworded. |
- | - **VOTE: 7 Board Members approved this new policy** | + | - **VOTE: 7 Board Members approved this new policy** |
- | - The BOD agreed that the policy will go into effect 2 weeks after the Membership is notified (this has yet to be sent to the Membership) | + | - The BOD agreed that the policy will go into effect 2 weeks after the Membership is notified (this has yet to be sent to the Membership) |
- | - 8:55 Area Champions | + | - 8:55 Area Champions |
- | - The group asked to table this discussion since the meeting had run long | + | - The group asked to table this discussion since the meeting had run long |
- | - Tiffany indicated she had suggestions for how to best define Area Champions duties | + | - Tiffany indicated she had suggestions for how to best define Area Champions duties |
- | - Brant reiterated the vote proposed earlier: Should Area Champions be able to sign green parking permits for their respective areas as well as extend their authority to sign permits for the middle of the East Room? | + | - Brant reiterated the vote proposed earlier: Should Area Champions be able to sign green parking permits for their respective areas as well as extend their authority to sign permits for the middle of the East Room? |
- | - **VOTE: 5 Board Members approved, 2 rejected (Vishal and Tiffany)** | + | - **VOTE: 5 Board Members approved, 2 rejected (Vishal and Tiffany)** |
- Tiffany expressed concern over this policy creating more work for her | - Tiffany expressed concern over this policy creating more work for her | ||
- Lance and others agreed to review in one month and assess its impact | - Lance and others agreed to review in one month and assess its impact | ||
- | | + | |
- Once or twice monthly considered | - Once or twice monthly considered | ||
- Lance suggested we meet once per month with the option to meet a second time if the first meeting runs long | - Lance suggested we meet once per month with the option to meet a second time if the first meeting runs long | ||
- Dan suggested we divide the Board Meeting Agenda into two parts and handle some items during the first meeting each month and the remainder in the second meeting | - Dan suggested we divide the Board Meeting Agenda into two parts and handle some items during the first meeting each month and the remainder in the second meeting | ||
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- The group asked for everyone' | - The group asked for everyone' | ||
- | | + | |
- | - Weekends were not preferable | + | - Weekends were not preferable |
- Making the meeting time earlier was suggested | - Making the meeting time earlier was suggested | ||
- | | + | |
- **VOTE: Board Meetings shall occur on the 3rd Thursday of each month** | - **VOTE: Board Meetings shall occur on the 3rd Thursday of each month** | ||
- | | + | |
- | - **With the option to hold a meeting immediately the following Thursday should the agenda necessitate it** | + | - **With the option to hold a meeting immediately the following Thursday should the agenda necessitate it** |
- | - **All 7 Board Members approved** | + | - **All 7 Board Members approved** |
- 9:04 Maker Faire 2015 Planning | - 9:04 Maker Faire 2015 Planning | ||
- | | + | |
- | - Jim noted he was not looking for a vote on anything right now | + | - Jim noted he was not looking for a vote on anything right now |
- | - Jim would like to see more Makerspace support for content at the next Maker Faire | + | - Jim would like to see more Makerspace support for content at the next Maker Faire |
- | - Plan for 2015 and years in the future also | + | - Plan for 2015 and years in the future also |
- | - Maybe just our booth, not the whole fair | + | - Maybe just our booth, not the whole fair |
- | - Interactive content preferred | + | - Interactive content preferred |
- | - Jim said this could be handled by MMS and separate from the Joint Maker Faire Planning Group itself | + | - Jim said this could be handled by MMS and separate from the Joint Maker Faire Planning Group itself |
- | - Tom asked if Jim if the support he was looking for should come from the BOD specifically | + | - Tom asked if Jim if the support he was looking for should come from the BOD specifically |
- | - Jim said he felt the organization should take charge of their own presence at the Faire | + | - Jim said he felt the organization should take charge of their own presence at the Faire |
- | - Possibly a standing committee with a clear mission | + | - Possibly a standing committee with a clear mission |
- | - Jim noted the possibility of allocating some space to store Makerspace Faire items, projects | + | - Jim noted the possibility of allocating some space to store Makerspace Faire items, projects |
- | - Tom asked if the Members should do it or the Board should do it | + | - Tom asked if the Members should do it or the Board should do it |
- | - Tom asked if Jim was looking for permission to recruit the people | + | - Tom asked if Jim was looking for permission to recruit the people |
- | - Jim indicated he wants to be involved, but is unsure about leading it himself | + | - Jim indicated he wants to be involved, but is unsure about leading it himself |
- | - Brant agreed with Jim that Makerspace efforts could be more coordinated next year | + | - Brant agreed with Jim that Makerspace efforts could be more coordinated next year |
- | - Vishal said the BOD can only provide support by way of funding or communicate/ | + | - Vishal said the BOD can only provide support by way of funding or communicate/ |
- | - Vishal didn’t think Jim needed permission to recruit others to help | + | - Vishal didn’t think Jim needed permission to recruit others to help |
- | - Lance shared his personal opinions | + | - Lance shared his personal opinions |
- | - Lance noted he felt very eager and excited for Maker Faire | + | - Lance noted he felt very eager and excited for Maker Faire |
- | - Lance agreed the Makerspace itself should consider offering personal storage and/or project storage for the Maker Faire | + | - Lance agreed the Makerspace itself should consider offering personal storage and/or project storage for the Maker Faire |
- Definitive plans are needed in order for the Board to approve funds | - Definitive plans are needed in order for the Board to approve funds | ||
- BOD has not been opposed to helping others, but does not do a lot of it on their own | - BOD has not been opposed to helping others, but does not do a lot of it on their own | ||
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- 9:32 ChrisH asked that notices regarding monthly invoicing not be sent to the MMS-Announcements group | - 9:32 ChrisH asked that notices regarding monthly invoicing not be sent to the MMS-Announcements group | ||
- No vote taken, but group generally agreed | - No vote taken, but group generally agreed | ||
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- Items that were tabled; not discussed at this meeting: | - Items that were tabled; not discussed at this meeting: | ||
- Policies and Procedures: | - Policies and Procedures: |