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boardmeetingagenda:2014-10-23

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boardmeetingagenda:2014-10-23 [2014/10/26 16:38]
branth [Board Meeting Agenda for October 23rd, 2014] 		boardmeetingagenda:2014-10-23 [2014/10/27 03:06]
branth [Board Meeting Agenda for October 23rd, 2014]
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                           - Lance said we could encourage Members with questions to email the info@ account and not Joe specifically                           - Lance said we could encourage Members with questions to email the info@ account and not Joe specifically
                           - Ultimately the group agreed dues and rentals should be handled the same way to simplify billing and invoicing for everyone                           - Ultimately the group agreed dues and rentals should be handled the same way to simplify billing and invoicing for everyone
-            - 8:31 Item 3+          - 8:31 Item 3
                 - "Red tickets can be placed on any project, tool or item in public space by any member.  A red ticket identifies that it is taking up public space without any notification of how long it will be there or whose it is.  Upon placing a red ticket on an item, the board should be notified of the ticket.  Ideally, this would be an e-mail with a picture of the project attached."                 - "Red tickets can be placed on any project, tool or item in public space by any member.  A red ticket identifies that it is taking up public space without any notification of how long it will be there or whose it is.  Upon placing a red ticket on an item, the board should be notified of the ticket.  Ideally, this would be an e-mail with a picture of the project attached."
                     - Tiffany and Tom discussed which mailing list should be used                     - Tiffany and Tom discussed which mailing list should be used
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                         - Lance suggested Members ask each other to help take photos or Area Champions or BOD could do it for them                         - Lance suggested Members ask each other to help take photos or Area Champions or BOD could do it for them
                         - Joe and others suggested a Photo-Bot be created for this purpose                         - Joe and others suggested a Photo-Bot be created for this purpose
-            - 8:34 Item 4+          - 8:34 Item 4
                 - "The board will send an e-mail to the members-only list (or to the announcement list) on a weekly basis with pictures/documentation of all red-tagged projects.  No names/owners will be listed(if known), but it will become public information which projects are red tagged."                 - "The board will send an e-mail to the members-only list (or to the announcement list) on a weekly basis with pictures/documentation of all red-tagged projects.  No names/owners will be listed(if known), but it will become public information which projects are red tagged."
                     - Lance felt this section was rendered moot by the previous discussion and it should be deleted                     - Lance felt this section was rendered moot by the previous discussion and it should be deleted
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                         - Some Board Members felt it was for only Members while others thought any one, public included, could join it                         - Some Board Members felt it was for only Members while others thought any one, public included, could join it
                         - Brant said it is open for anyone to join, but we originally populated it based on the Member's Only List subscribers                         - Brant said it is open for anyone to join, but we originally populated it based on the Member's Only List subscribers
-            - 8:36 Item 5+          - 8:36 Item 5
                 - "Red-tagged projects, if un-claimed within 1 week, will be moved to an "impound lot" - an area in the space defined for red tagged projects.  "Claiming" a red-tagged item can be as simple as sending an e-mail to the board saying "hey, I forgot to put that away, it's mine, I’ll move it when I get in next (or can you please move it to…)".  Preferably the member would move the item themselves.  Obviously the board/members should try their best to be understanding of unexpected hardships(car accident, etc.)."                 - "Red-tagged projects, if un-claimed within 1 week, will be moved to an "impound lot" - an area in the space defined for red tagged projects.  "Claiming" a red-tagged item can be as simple as sending an e-mail to the board saying "hey, I forgot to put that away, it's mine, I’ll move it when I get in next (or can you please move it to…)".  Preferably the member would move the item themselves.  Obviously the board/members should try their best to be understanding of unexpected hardships(car accident, etc.)."
                     - Lance indicated that he wanted the total duration from start of ticket to disposal to not exceed 1 month                     - Lance indicated that he wanted the total duration from start of ticket to disposal to not exceed 1 month
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                     - Lance proposed that once a green parking permit expires, the item should sit as-is for 1 week, then be moved to the Impound Lot                     - Lance proposed that once a green parking permit expires, the item should sit as-is for 1 week, then be moved to the Impound Lot
                     - Lance and Tom agreed that the 1 month begins as soon as the green parking permit expires or the date when a red ticket is issued                     - Lance and Tom agreed that the 1 month begins as soon as the green parking permit expires or the date when a red ticket is issued
-  - 8:42 MattN entered the meeting and informed the group that a cable on the Kuka spindle had been intentionally cut off +          - 8:42 MattN entered the meeting and informed the group that a cable on the Kuka spindle had been intentionally cut off 
-      - MattN was visibly upset and expressed his frustration to the BOD and those present +              - MattN was visibly upset and expressed his frustration to the BOD and those present 
-      - Tom claimed responsibility for cutting the cable, but that was so he could leave Matt the connector  +              - Tom claimed responsibility for cutting the cable, but that was so he could leave Matt the connector  
-      - Tom indicated that it was his cable and he had decided to take back the motor drive he was loaning to the Kuka spindle +              - Tom indicated that it was his cable and he had decided to take back the motor drive he was loaning to the Kuka spindle 
-      - MattN left and the meeting continued +              - MattN left and the meeting continued 
-            - 8:49 Item 6 +          - 8:49 Item 6 
-                - "Red-tagged projects in the impound lot will get moved to the hack rack or garbage after 3-4 weeks in the impound area." +              - "Red-tagged projects in the impound lot will get moved to the hack rack or garbage after 3-4 weeks in the impound area." 
-                    - This section was merged with others above and reworded. +              - This section was merged with others above and reworded. 
-            - 8:51 Item 7  +          - 8:51 Item 7  
-                - "If a member receives more than 3 red tags in a quarter, they will get a public warning." +              - "If a member receives more than 3 red tags in a quarter, they will get a public warning." 
-                    - This section was merged with others above and reworded. +                  - This section was merged with others above and reworded. 
-        - **VOTE: 7 Board Members approved this new policy** +          - **VOTE: 7 Board Members approved this new policy** 
-            - The BOD agreed that the policy will go into effect 2 weeks after the Membership is notified (this has yet to be sent to the Membership)+              - The BOD agreed that the policy will go into effect 2 weeks after the Membership is notified (this has yet to be sent to the Membership)
       - 8:55 Area Champions        - 8:55 Area Champions 
           - The group asked to table this discussion since the meeting had run long           - The group asked to table this discussion since the meeting had run long
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               - **With the option to hold a meeting immediately the following Thursday should the agenda necessitate it**               - **With the option to hold a meeting immediately the following Thursday should the agenda necessitate it**
               - **All 7 Board Members approved**               - **All 7 Board Members approved**
-  - 9:04 Maker Faire 2015 Planning +      - 9:04 Maker Faire 2015 Planning 
-      - JimK addressed the Board  +          - JimK addressed the Board  
-          - Jim noted he was not looking for a vote on anything right now +              - Jim noted he was not looking for a vote on anything right now 
-          - Jim would like to see more Makerspace support for content at the next Maker Faire +              - Jim would like to see more Makerspace support for content at the next Maker Faire 
-              - Plan for 2015 and years in the future also +                  - Plan for 2015 and years in the future also 
-              - Maybe just our booth, not the whole fair +                  - Maybe just our booth, not the whole fair 
-              - Interactive content preferred +                  - Interactive content preferred 
-              - Jim said this could be handled by MMS and separate from the Joint Maker Faire Planning Group itself +                  - Jim said this could be handled by MMS and separate from the Joint Maker Faire Planning Group itself 
-              - Tom asked if Jim if the support he was looking for should come from the BOD specifically +                  - Tom asked if Jim if the support he was looking for should come from the BOD specifically 
-                  - Jim said he felt the organization should take charge of their own presence at the Faire +                      - Jim said he felt the organization should take charge of their own presence at the Faire 
-                  - Possibly a standing committee with a clear mission +                      - Possibly a standing committee with a clear mission 
-              - Jim noted the possibility of allocating some space to store Makerspace Faire items, projects +                  - Jim noted the possibility of allocating some space to store Makerspace Faire items, projects 
-              - Tom asked if the Members should do it or the Board should do it +                  - Tom asked if the Members should do it or the Board should do it 
-                  - Tom asked if Jim was looking for permission to recruit the people +                      - Tom asked if Jim was looking for permission to recruit the people 
-                  - Jim indicated he wants to be involved, but is unsure about leading it himself +                      - Jim indicated he wants to be involved, but is unsure about leading it himself 
-              - Brant agreed with Jim that Makerspace efforts could be more coordinated next year +                  - Brant agreed with Jim that Makerspace efforts could be more coordinated next year 
-              - Vishal said the BOD can only provide support by way of funding or communicate/recruiting +                  - Vishal said the BOD can only provide support by way of funding or communicate/recruiting 
-              - Vishal didn’t think Jim needed permission to recruit others to help +                  - Vishal didn’t think Jim needed permission to recruit others to help 
-              - Lance shared his personal opinions +                  - Lance shared his personal opinions 
-                  - Lance noted he felt very eager and excited for Maker Faire  +                      - Lance noted he felt very eager and excited for Maker Faire  
-                  - Lance agreed the Makerspace itself should consider offering personal storage and/or project storage for the Maker Faire+                      - Lance agreed the Makerspace itself should consider offering personal storage and/or project storage for the Maker Faire
                   - Definitive plans are needed in order for the Board to approve funds                   - Definitive plans are needed in order for the Board to approve funds
                   - BOD has not been opposed to helping others, but does not do a lot of it on their own                   - BOD has not been opposed to helping others, but does not do a lot of it on their own
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   - 9:32 ChrisH asked that notices regarding monthly invoicing not be sent to the MMS-Announcements group   - 9:32 ChrisH asked that notices regarding monthly invoicing not be sent to the MMS-Announcements group
       - No vote taken, but group generally agreed       - No vote taken, but group generally agreed
 +
 +
   - Items that were tabled; not discussed at this meeting:   - Items that were tabled; not discussed at this meeting:
       - Policies and Procedures:       - Policies and Procedures:
boardmeetingagenda/2014-10-23.txt · Last modified: 2014/10/27 03:25 by branth

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