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boardmeetingagenda:2014-04-24 [2014/04/26 13:33]
branth
boardmeetingagenda:2014-04-24 [2014/04/26 14:11]
branth [Board Meeting Notes for April 24, 2014]
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 ====== Board Meeting Notes for April 24, 2014 ====== ====== Board Meeting Notes for April 24, 2014 ======
  
-  - Meeting started at 7:30+  - Meeting started at 7:30 (Brant was late from work, the others agreed to wait for him)
   - Pete and MattW could not attend, gave their proxies to Brant and Dan respectively   - Pete and MattW could not attend, gave their proxies to Brant and Dan respectively
   - Legal/Financial:   - Legal/Financial:
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   - Policies and Procedures:   - Policies and Procedures:
       - 7:40 - Complete voting on revised member/space projects policy (currently in progress)       - 7:40 - Complete voting on revised member/space projects policy (currently in progress)
 +          - The revised policy stalled and died last month, Tom reintroduced it on the BOD mailing list
 +          - Intent:
 +              - Encourage members to get support from others before they start a project
 +              - Multiple member involvement should increase the speed at which projects are completed 
 +              - Produce useful, practical tools for the group to use
 +              - Reduce the likelihood of projects getting delayed and taking up space
 +          - Policy describes a procedure for members who want to build a tool for the space:
 +              - Project will be approved by the Board prior to beginning work
 +              - Member or members will pay rent for floor space while they work
 +              - Upon completion of project, member(s) will train people in its operation/use
 +              - The Board will reimburse member(s) for rent, one month at a time, until all has been repaid
 +          - Prior to this meeting, four votes had been received online
 +              - Tom and Brant voted yes
 +              - Joe and Dan voted no
 +          - Joe explained he would like raise the cost of rent to dissuade members from storing items
 +          - Tom believed Joe's approach was combining two unrelated topics
 +          - Dan and Chris discussed how parking permits work currently 
 +              - Without a board member signature, a permit is only good for 24 hours
 +              - With a signature, it is valid for 30 days
 +              - Group tool projects that have not been presented to the Board and approved, should be considered personal projects and be worked on for 30 days or less
 +              - This is what currently applies to the HMMMMM as well as the proposed sandblasting cabinet
 +          - Ultimately the vote failed to pass (4 no's, 3 yes's)
   - Check on progress of Building Topics/Projects:   - Check on progress of Building Topics/Projects:
       - 8:12 - Garden Proposed       - 8:12 - Garden Proposed
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           - VOTE: Board approved to reimburse Dan $88 for forge gas piping            - VOTE: Board approved to reimburse Dan $88 for forge gas piping 
   - Check on progress of Member Projects:   - Check on progress of Member Projects:
-      - Powder Coating Unit (Bowman) +      - 8:23 - Powder Coating Unit (Bowman) 
-      - CNC Router (Hagopian,Pilon) +          - Almost done 
-      - CNC Plasma Cutter (JRod) +          - Stove in East Room currently 
-      - HMMMMM  +          - Training soon to be available 
-      - KevinC's Sandblasting Cabinet +          - Rick suggested storing it in Paint Booth when not in use 
-      ...+              - Tom and Brant noted safety/fire concerns 
 +              - It can't be powered up in Paint Booth anyway, no outlet for that style plug 
 +              - It would be used by welders 
 +      - 8:25 - CNC Router (Hagopian,Pilon) 
 +          - Group discussed final location in wood shop 
 +              - Will it replace the existing 30"x24" router? 
 +              - How will it be oriented in the room? 
 +              - Table saw and work table will likely need to move 
 +              - Group suggested Vishal, EdH, and others should discuss and review 
 +      - 8:28 - CNC Plasma Cutter (JRod) 
 +          - Progress being made with CNCMogul parts 
 +          - Group discussed its final location on the west wall by welders 
 +          - Joe suggested it sit perpendicular to the wall 
 +      - 8:30 - HMMMMM  
 +          - Membership seems to believe it is a personal project and not a group tool 
 +          - Unclear how often it is really used 
 +          - Board already agreed it should be removed from the space 
 +          - Lucy expressed interest in helping store it off-site 
 +          - Group agreed to ask Kevin remove it in 30 days  
 +      - 8:33 - KevinC's Sandblasting Cabinet 
 +          Has not yet been approved by the Board, should be considered a personal project 
 +          - Several members are interested in a larger sandblasting cabinet, but many are not convinced this is the right solution 
 +          - Not clear on sustainability, how parts will wear out after prolonged use 
 +          - It is fixed to the rolling table now 
 +          - Some suggested it was too tall for them to comfortably use, may need steps/stool 
 +          - It could use a second window, only half is really usable right now 
 +          - It takes up roughly 3'x7'
   - New equipment/donations:   - New equipment/donations:
-      - BillW offered a replacement saw for the panel saw if needed+      - 8:35 - BillW offered a replacement saw for the panel saw if needed 
 +      - 8:38 - Metal finishing area discussed 
 +          - Board asked for someone to champion this 
 +          - BillW said he would speak with others and between himself, Hiram and RichB they would find a champion 
 +          - Relocating the metal rack away from the Kuka was also suggested 
 +              - Brant noted that MattN had recently asked about this as well
   - Events:   - Events:
       - 8:41 - Good Neighbor Block Party (pick a date and organize it)       - 8:41 - Good Neighbor Block Party (pick a date and organize it)
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               - Majority of guests should be walking from nearby anyway               - Majority of guests should be walking from nearby anyway
               - Possibly ask Library or McDonalds for some spots               - Possibly ask Library or McDonalds for some spots
 +          - Invite should include activities that highlight what goes on in the building
 +              - "See people forging, see people woodworking, see welding, see pottery, etc.."
           - Food and details TBD           - Food and details TBD
           - Volunteers needed to give tours, answer questions, and do demos           - Volunteers needed to give tours, answer questions, and do demos
 +      - 9:00 - Chris and others discussed providing food on Improvement Days
 +          - Intent to reward/encourage participation
 +          - Suggested a cap on funds we could spend each month for food/drink 
 +              - Either total (i.e. $100 max per event) or max per person
 +          - No decision made at this time
   - Any topics from members who are present   - Any topics from members who are present
       - 9:03 - ChrisH noted Door 2 has a loose strike       - 9:03 - ChrisH noted Door 2 has a loose strike
       - 9:04 - ChrisH requested funds for misc. network gear including more cable, jacks, RJ-45 plugs, etc.       - 9:04 - ChrisH requested funds for misc. network gear including more cable, jacks, RJ-45 plugs, etc.
           - The group suggested he send an email to the member's list first to try and get material donated           - The group suggested he send an email to the member's list first to try and get material donated
 +      - 9:05 - Wall to separate IT rack from Photo Booth discussed
 +          - Tom and Joe suggested finding a way to lock the rack doors
 +          - Chris and Brant wanted to build a wall, door, or partition to divide the spaces
 +          - Partition would also be part of photo booth, not just for security/limiting access
 +          - Tentative decision was to only make a divider to help support the photo booth and find a way to lock cabinet doors
  
 ====== Board Meeting Agenda for April 24, 2014 ====== ====== Board Meeting Agenda for April 24, 2014 ======
boardmeetingagenda/2014-04-24.txt · Last modified: 2014/04/26 14:12 by branth