boardmeetingagenda:2014-04-24
Board Meeting Notes for April 24, 2014
Meeting started at 7:30 (Brant was late from work, the others agreed to wait for him)
Pete and MattW could not attend, gave their proxies to Brant and Dan respectively
Legal/Financial:
7:35 - Treasurer's Report for March 2014
Joe said he could have one ready by this weekend
7:37 - Posting Treasurer's Reports for members
Brant noted we haven't shared a report with the members since November
The group was OK with Joe posting it as soon as it was done, did not need to review a draft
Policies and Procedures:
7:40 - Complete voting on revised member/space projects policy (currently in progress)
The revised policy stalled and died last month, Tom reintroduced it on the BOD mailing list
Intent:
Encourage members to get support from others before they start a project
Multiple member involvement should increase the speed at which projects are completed
Produce useful, practical tools for the group to use
Reduce the likelihood of projects getting delayed and taking up space
Policy describes a procedure for members who want to build a tool for the space:
Project will be approved by the Board prior to beginning work
Member or members will pay rent for floor space while they work
Upon completion of project, member(s) will train people in its operation/use
The Board will reimburse member(s) for rent, one month at a time, until all has been repaid
Prior to this meeting, four votes had been received online
Tom and Brant voted yes
Joe and Dan voted no
Joe explained he would like raise the cost of rent to dissuade members from storing items
Tom believed Joe's approach was combining two unrelated topics
Dan and Chris discussed how parking permits work currently
Without a board member signature, a permit is only good for 24 hours
With a signature, it is valid for 30 days
Group tool projects that have not been presented to the Board and approved, should be considered personal projects and be worked on for 30 days or less
This is what currently applies to the HMMMMM as well as the proposed sandblasting cabinet
Ultimately the vote failed to pass (4 no's, 3 yes's)
Check on progress of Building Topics/Projects:
8:12 - Garden Proposed
Tiffany and Lucy championing idea
Tiffany presented a draft plan at the meeting
Time-frame: could be set up over one or two weekends
She would like to include elements of the space such as metal and wood work
Approximately 10'x5' area to be used
Tom asked that champions research city easement rules
North side of building was suggested, but is very shaded, east side of lot may be better suited
Tiffany noted area under transformer on Otjen does get some sun, would like to start there
The group agreed on modular planters rather than anything in ground
Trial planters for one year to gauge success of any larger projects in the future
No specific budget proposed at this time
VOTE: Board conditionally approved the project pending easements and other details TBD
8:20 - New Gas Line Install
Fund matching was board approved, but amount was unclear (either $88 or $178, we made some money from recycled material)
Tom suggested if there's trepidation on the higher amount, Dan simply request the lower amount
Dan agreed and requested $88 and the Board approved
VOTE: Board approved to reimburse Dan $88 for forge gas piping
Check on progress of Member Projects:
8:23 - Powder Coating Unit (Bowman)
Almost done
Stove in East Room currently
Training soon to be available
Rick suggested storing it in Paint Booth when not in use
Tom and Brant noted safety/fire concerns
It can't be powered up in Paint Booth anyway, no outlet for that style plug
It would be used in the Welding Area (special power connection required)
8:25 - CNC Router (Hagopian,Pilon)
Group discussed final location in wood shop
Will it replace the existing 30“x24” router?
How will it be oriented in the room?
Table saw and work table will likely need to move
Group suggested Vishal, EdH, and others should discuss and review
8:28 - CNC Plasma Cutter (JRod)
Progress being made with CNCMogul parts
Group discussed its final location on the west wall by welders
Joe suggested it sit perpendicular to the wall
8:30 - HMMMMM
Membership seems to believe it is a personal project and not a group tool
Unclear how often it is really used
Board already agreed it should be removed from the space
Lucy expressed interest in helping store it off-site
Group agreed to ask Kevin remove it in 30 days
8:33 - KevinC's Sandblasting Cabinet
Has not yet been approved by the Board, should be considered a personal project
Several members are interested in a larger sandblasting cabinet, but many are not convinced this is the right solution
Not clear on sustainability, how parts will wear out after prolonged use
It is fixed to the rolling table now
Some suggested it was too tall for them to comfortably use, may need steps/stool
It could use a second window, only half is really usable right now
It takes up roughly 3'x7'
New equipment/donations:
8:35 - BillW offered a replacement saw for the panel saw if needed
8:38 - Metal finishing area discussed
Board asked for someone to champion this
BillW said he would speak with others and between himself, Hiram and RichB they would find a champion
Relocating the metal rack away from the Kuka was also suggested
Brant noted that MattN had recently asked about this as well
Events:
8:41 - Good Neighbor Block Party (pick a date and organize it)
Intent is to introduce ourselves to the neighbors
Give tours
Make a good impression
Alleviate conflicts and concerns in future
Be personable
Show we're not some faceless business
Date/Time:
Lance had previously suggested May 10th or 24th
The group discussed various dates including during Tuesday meetings and not
Decisions made:
Event held on May 21st, 6-10pm
Invites need to go out by April 30th
We request that neighbors RSVP by May 14th so we can gauge attendance
Parking is important if many members/guests show up
Don't want to cause more problems
Majority of guests should be walking from nearby anyway
Possibly ask Library or McDonalds for some spots
Invite should include activities that highlight what goes on in the building
“See people forging, see people woodworking, see welding, see pottery, etc..”
Food and details TBD
Volunteers needed to give tours, answer questions, and do demos
9:00 - Chris and others discussed providing food on Improvement Days
Intent to reward/encourage participation
Suggested a cap on funds we could spend each month for food/drink
Either total (i.e. $100 max per event) or max per person
No decision made at this time
Any topics from members who are present
9:03 - ChrisH noted Door 2 has a loose strike
9:04 - ChrisH requested funds for misc. network gear including more cable, jacks, RJ-45 plugs, etc.
The group suggested he send an email to the member's list first to try and get material donated
9:05 - Wall to separate IT rack from Photo Booth discussed
Tom and Joe suggested finding a way to lock the rack doors
Chris and Brant wanted to build a wall, door, or partition to divide the spaces
Partition would also be part of photo booth, not just for security/limiting access
Tentative decision was to only make a divider to help support the photo booth and find a way to lock cabinet doors
Board Meeting Agenda for April 24, 2014
Meeting Time: 7pm
Location: Lenox
5 minute time limit per highest-level bullet point.
All members are welcome to attend, and non-board members can join the conversation when invited.
Legal/Financial:
Treasurer's Report for March 2014
Posting Treasurer's Reports for members
Policies and Procedures:
Complete voting on revised member/space projects policy (currently in progress)
Check on progress of Building Topics/Projects:
New Gas Line Install - Fund Matching (board approved, but amount may be in question?)
Check on progress of Member Projects:
Powder Coating Unit (Bowman)
CNC Router (Hagopian,Pilon)
CNC Plasma Cutter (JRod)
HMMMMM
KevinC's Sandblasting Cabinet
…
New equipment/donations:
…
Events:
Good Neighbor Block Party (pick a date and organize it)
…
Any topics from members who are present
boardmeetingagenda/2014-04-24.txt · Last modified: 2014/04/26 14:12 by branth