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boardmeetingagenda:2014-03-20 [2014/03/16 16:21]
branth
boardmeetingagenda:2014-03-20 [2014/04/02 21:04] (current)
branth
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-====== Board Meeting Agenda for March 20, 2014 ======+====== Board Meeting Minutes for March 27, 2014 ====== 
 + 
 +  - 7:10 - Legal/Financial: 
 +      - Review Treasurer's Report for February 2014 
 +          - JoeR indicated that the income shown for February was higher than average and we should not assume it to be typical 
 +          - It was also noted that the new dues structure will appear on the next report since it began in March, not February 
 +          - JoeR, Tom and others discussed asking for volunteers to shovel and plow next winter due to the costs of a professional plow service 
 +  - 7:18 - Policies and Procedures: 
 +      - Revisions to the By-Laws on hold 
 +          - Tom noted that there will be some necessary changes to the By-Laws when our non-profit application is approved 
 +          - The previously proposed revisions will be worked into a final draft in the future 
 +      - 7:20 - Tom suggested that new members undergo a probationary period  
 +          - Tom indicated that during the probationary period new members would not be allowed to reorganize or modify parts of the building 
 +          - New members would also need to attend an orientation class 
 +          - Tom and others noted that all members should attend an orientation class eventually 
 +              - It was not clear if the Board should track who has and has not attended classes 
 +          - Tom and Joe discussed requiring both a probationary period and attending orientation class 
 +          - Brant and Pete discussed how this policy may discourage new members from volunteering 
 +          - The group noted that no one, current or new, should rearrange tools/machines without consideration for others and a probationary period would help that 
 +          - Pete, Tom, and Joe noted that if a new member is excited, they should work with others before taking on a huge task or reorganization project by themselves.  This would also help them learn from current members and meet new people. 
 +          - The Board did agree to encourage all members to attend orientation classes 
 +      - 7:25 - Tom, Brant, and others discussed the need to remind people of the parking pass system 
 +      - 7:27 - Tom suggested to Pete that reMMinderbot be set up to post a "tip of the week" email  
 +          - Pete and Dan discussed how to accomplish this best 
 +          - Pete requested a database or list of rules be written to pull from; Brant volunteered 
 +      - 7:28 - Tom and others suggested the Allen-Bradley LED displays be used as exterior building signs 
 +          - Tom suggested that the color of the text alternate from red to green depending on the day of the week 
 +          - The color could be used as a secret code for members to indicate which side of the street to park on 
 +      - 7:34 - **VOTE: Do we want to require a 90-day probationary period for new members?** 
 +          - 7 votes yes 
 +          - The implementation is still to be determined, but the Board agrees on the spirit of the policy and its intent 
 +  - 7:36 - Check on progress of Building Topics/Projects: 
 +      - Forging/Casting/Hack Rack reorg in West Room (Dan) 
 +          - 99% completed 
 +          - Intent of reorganization was to avoid/deter accumulation of random junk 
 +          - Many compliments and few concerns noted from others so far 
 +          - Dan noted that he and at least two other members have hit their heads on the large chimes over the forge 
 +              - Dan and Jake would like to find a new place for them 
 +              - They were relocated to the north hallway by the Craft Lab after the meeting 
 +      - 7:40 - Gas line for Forge 
 +          - Pipe has arrived and is being stored on the floor in the West Room 
 +          - It will take about 3 days to install and weld 
 +          - Scissors lift might block the welders for a day or two 
 +          - Board will send an email to the members about any work that blocks tools or work surfaces 
 +          - BillW and Tom spoke about the gas valve for service outside garage door 
 +          - Will use two valves in series to shut off outside service from inside 
 +      - 7:42 - Wired Network Upgrades 
 +          - ChrisH, JoeB, Lance, MattW, and others involved 
 +          - Step 1 was completed last Sunday 
 +              - All network equipment moved to rack at far end of room, consolidated with access controls 
 +              - New security camera DVR added to rack 
 +              - 96-port patch panel added 
 +              - Allocations planned for specific items 
 +              - Panel will have room reserved for 32 cameras, even if we don't need it 
 +              - Everything works off RJ-45 
 +          - Step 2 
 +              - Camera locations 
 +                  - Brant shared a sketch of the floor plan 
 +                  - Chris and Lance have some other locations in mind 
 +                  - Will review outside of this meeting 
 +              - Chris didn't see any need to mothball the existing camera DVR, just let it keep running 
 +              - Additional phone locations planned 
 +              - Continue rewiring existing data jacks 
 +          - Step 3/Future Plans 
 +              - Replace WAPs with better equipment 
 +              - Goal to support both 2.4 and 5 GHz connections 
 +              - Likely ~$250 per WAP or so according to Chris, will be discussed more in the coming months 
 +      - 7:44 - Rain barrels was briefly discussed 
 +          - A significant amount of water would have to be collected to reduce our sewer/storm usage 
 +          - No one has stepped up as a leader for this project 
 +          - The Board is not interested in pursuing this unless another member takes it on 
 +  - 7:50 - Check on progress of Member Projects: 
 +      - 7:50 - Powder Coating Unit (RichB) 
 +          - Board approved earlier this week 
 +          - Working out details and location now 
 +      - 7:50 - Awnings at doors 
 +          - Tom has wanted to put awnings over doors 1, 2, and 3 for awhile now 
 +              - Better protection of doors and access control boxes from the elements 
 +              - Improved safety/convenience for people entering/exiting 
 +          - Permitting likely needed with city 
 +          - Professionally installed awnings may cost hundreds or thousands 
 +          - Lighting also desired 
 +          - A retractable awning at the garage has been discussed in the past 
 +              - More of a wish list item than anything else 
 +              - The hope is that it would allow casting/forging in poor weather 
 +      - 7:52 - CNC Router (EdH,SteveP) 
 +          - SteveP said Ed's been busy, but progress is being made 
 +          - Currently working on Y-axis parts  
 +      - 7:54 - CNC Plasma Cutter (JRod) 
 +          - To be completed April 30th, 2014 - Tentative 
 +          - Joe is waiting on parts ordered from China 
 +      - 7:57 - HMMMMM  
 +          - The Board considered:  
 +              - Is it a tool for everyone or a personal project? 
 +              - Who is trained on it?  KevinB but not clear who else 
 +              - Is it taking up floor space that would be used by other members? 
 +          - Should the Board vote that it stay or go or should the members? 
 +              - Tom noted there's a precedent with the Darkroom 
 +              - It was taking up space and no one championed it, so it was removed 
 +              - **VOTE: Should we put it before the members to decide if it is a tool for everyone or a personal project?** 
 +                  - 5 voted yes and 2 people abstained 
 +      - 8:00 - 40 watt laser cutter 
 +          - Only JasonG and 2 others have been trained on it 
 +          - Not clear if those 2 people can train others 
 +          - Jason did offer a training session, but it sounds like it was poorly attended 
 +          - Brant said he'd request another training session and post to the member's only list 
 +      - 8:07 - KevinC's Sandblasting Cabinet 
 +          - There's an old door on the table with clamps in the east room 
 +          - Tom emailed the list on Tuesday about it  
 +          - Kevin replied that the parking pass had fell off it and it was intended for a sandblasting cabinet for group use 
 +          - The Board was not contacted about it and it's not clear if any other members are in favor of it 
 +          - Someone noted that the table is clamped to might also be KevinC's personal work surface, which many people had not heard before 
 +          - MattW raised concerns about how well the cabinet would be sealed 
 +          - Tom also noted the wood will need to be replaced eventually as the sand would eat it 
 +          - MattW said he would ask KevinC for plans/intent and review it with him 
 +          - It was mentioned that we may be able to purchase or acquire a large (proper) sand blasting booth if people want such a thing 
 +      - 8:12 - BillW and others mentioned the desire for larger sandblasting cabinet 
 +          - The Board asked for more details when they are available and to consider soliciting donations from members 
 +  - 8:13 - New equipment/donations: 
 +      - 8:13 - Stake Anvil stand in forging area (Dan) 
 +          - Dan explained that Jake and 2 other members were OK with it, but he wanted to bring it before the Board also 
 +          - There were no objections noted 
 +      - 8:15 - BillW wants to bring in his desktop arbor press 
 +          - **VOTE: Board approved arbor press** 
 +          - Location TBD 
 +      - 8:16 - Wood lathe offered by JoeR 
 +          - 48" long, 2 HP motor 
 +          - Also a 6" wide belt sander and 10" disc sander unit offered 
 +          - **VOTE: Board approved both tools** 
 +          - Joe also noted that his metal horizontal bandsaw had been used for cutting wood recently, the coolant was off 
 +      - 8:20 - Final location of the 4x8 router TBD 
 +          - The intent discussed was to replace the current CNC router in the wood shop 
 +          - The new 4x8 router would need to be oriented north-south along the long axis to fit in the room 
 +          - It was previously suggested the panel saw be moved into the Kuka enclosure, however it will not be possible to rip 8 foot long stock in that space, the overrun is too limited 
 +      - 8:21 - Pete mentioned a possible material/tool donation from MartyE, he will send to the Board mailing list 
 +      - 8:23 - Tiffany and others would like to build a jeweler's bench and locate it in the west room 
 +          - Near the metal shop tools would be ideal 
 +          - Tiffany said she would email the Board with plans/notes 
 +      - 8:25 - BretD is looking for an etching press 
 +          - Pete and others said we might have one already, will look after the meeting 
 +          - Update: Brent took it home when his membership lapsed 
 +  - 8:27 - Events: 
 +      - Hardware Hackathon 
 +          - RyanK would like to host some of it at MMS 
 +          - Looking for MMS liaison to work with RyanK 
 +          - It was noted that unless a member steps up to volunteer, we can't really be involved 
 +          - Brant will post to the public mailing list for volunteers 
 +      - Television show filming (Pete) 
 +          - Email has been posted to the member's list 
 +  - 8:30 - Any topics from members who are present 
 +      - 8:32 - BillW mentioned he would like a shop vac dedicated to the current sandblasting cabinet 
 +      - 8:32 - KarenP asked about getting power for a ceramics kiln she'd like to bring in 
 +          - Tom referred her to DeboraLynn to coordinate efforts 
 +          - There are already plans to have power installed for a kiln 
 +      - 8:34 - KarenP requested a light be added to the north door (door 1)  
 +          - Safety concerns 
 +              - Stairs are dangerous in the dark 
 +              - The bushes block light from street 
 +          - Tom and others noted there may be a street light out on that side of the building 
 +          - Brant said he would check into it and maybe call WE Energies 
 + 
 + 
 +====== Board Meeting Agenda for March 27, 2014 (Rescheduled from the 20th) ======
  
 Meeting Time: 7pm\\ Meeting Time: 7pm\\
Line 12: Line 174:
       - ...       - ...
   - Check on progress of Building Topics/Projects:   - Check on progress of Building Topics/Projects:
 +      - Forging/Casting/Hack Rack reorg in West Room (Dan)
 +      - Gas line for Forge
 +          - Pipe has arrived?
 +      - Wired Network Upgrades
 +          - Possible camera locations {{:boardmeetingagenda:2013-03-27_lenox_phones_cameras.pdf|}}
 +          - Additional phone locations
       - ...       - ...
   - Check on progress of Member Projects:   - Check on progress of Member Projects:
 +      - Powder Coating Unit (Bowman)
 +      - CNC Router (Hagopian,Pilon)
 +      - CNC Plasma Cutter (JRod)
 +          - To be completed April 30th, 2014 - Tentative
 +      - HMMMMM 
 +      - KevinC's Sandblasting Cabinet?
       - ...       - ...
   - New equipment/donations:   - New equipment/donations:
 +      - Stake Anvil stand in forging area (Dan)
       - ...       - ...
   - Events:   - Events:
-      - ...+      - Hardware Hackathon 
 +          - RyanK would like to host some/all of it at MMS 
 +          - Looking for MMS liaison to work with RyanK 
 +      - Television show filming (Pete)
   - Any topics from members who are present   - Any topics from members who are present
boardmeetingagenda/2014-03-20.1394986870.txt.gz · Last modified: 2014/03/16 16:21 by branth