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boardmeetingagenda:2014-03-20 [2014/03/28 00:55]
raster
boardmeetingagenda:2014-03-20 [2014/04/02 21:04]
branth
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 +====== Board Meeting Minutes for March 27, 2014 ======
 +
 +  - 7:10 - Legal/Financial:
 +      - Review Treasurer's Report for February 2014
 +          - JoeR indicated that the income shown for February was higher than average and we should not assume it to be typical
 +          - It was also noted that the new dues structure will appear on the next report since it began in March, not February
 +          - JoeR, Tom and others discussed asking for volunteers to shovel and plow next winter due to the costs of a professional plow service
 +  - 7:18 - Policies and Procedures:
 +      - Revisions to the By-Laws on hold
 +          - Tom noted that there will be some necessary changes to the By-Laws when our non-profit application is approved
 +          - The previously proposed revisions will be worked into a final draft in the future
 +      - 7:20 - Tom suggested that new members undergo a probationary period 
 +          - Tom indicated that during the probationary period new members would not be allowed to reorganize or modify parts of the building
 +          - New members would also need to attend an orientation class
 +          - Tom and others noted that all members should attend an orientation class eventually
 +              - It was not clear if the Board should track who has and has not attended classes
 +          - Tom and Joe discussed requiring both a probationary period and attending orientation class
 +          - Brant and Pete discussed how this policy may discourage new members from volunteering
 +          - The group noted that no one, current or new, should rearrange tools/machines without consideration for others and a probationary period would help that
 +          - Pete, Tom, and Joe noted that if a new member is excited, they should work with others before taking on a huge task or reorganization project by themselves.  This would also help them learn from current members and meet new people.
 +          - The Board did agree to encourage all members to attend orientation classes
 +      - 7:25 - Tom, Brant, and others discussed the need to remind people of the parking pass system
 +      - 7:27 - Tom suggested to Pete that reMMinderbot be set up to post a "tip of the week" email 
 +          - Pete and Dan discussed how to accomplish this best
 +          - Pete requested a database or list of rules be written to pull from; Brant volunteered
 +      - 7:28 - Tom and others suggested the Allen-Bradley LED displays be used as exterior building signs
 +          - Tom suggested that the color of the text alternate from red to green depending on the day of the week
 +          - The color could be used as a secret code for members to indicate which side of the street to park on
 +      - 7:34 - **VOTE: Do we want to require a 90-day probationary period for new members?**
 +          - 7 votes yes
 +          - The implementation is still to be determined, but the Board agrees on the spirit of the policy and its intent
 +  - 7:36 - Check on progress of Building Topics/Projects:
 +      - Forging/Casting/Hack Rack reorg in West Room (Dan)
 +          - 99% completed
 +          - Intent of reorganization was to avoid/deter accumulation of random junk
 +          - Many compliments and few concerns noted from others so far
 +          - Dan noted that he and at least two other members have hit their heads on the large chimes over the forge
 +              - Dan and Jake would like to find a new place for them
 +              - They were relocated to the north hallway by the Craft Lab after the meeting
 +      - 7:40 - Gas line for Forge
 +          - Pipe has arrived and is being stored on the floor in the West Room
 +          - It will take about 3 days to install and weld
 +          - Scissors lift might block the welders for a day or two
 +          - Board will send an email to the members about any work that blocks tools or work surfaces
 +          - BillW and Tom spoke about the gas valve for service outside garage door
 +          - Will use two valves in series to shut off outside service from inside
 +      - 7:42 - Wired Network Upgrades
 +          - ChrisH, JoeB, Lance, MattW, and others involved
 +          - Step 1 was completed last Sunday
 +              - All network equipment moved to rack at far end of room, consolidated with access controls
 +              - New security camera DVR added to rack
 +              - 96-port patch panel added
 +              - Allocations planned for specific items
 +              - Panel will have room reserved for 32 cameras, even if we don't need it
 +              - Everything works off RJ-45
 +          - Step 2
 +              - Camera locations
 +                  - Brant shared a sketch of the floor plan
 +                  - Chris and Lance have some other locations in mind
 +                  - Will review outside of this meeting
 +              - Chris didn't see any need to mothball the existing camera DVR, just let it keep running
 +              - Additional phone locations planned
 +              - Continue rewiring existing data jacks
 +          - Step 3/Future Plans
 +              - Replace WAPs with better equipment
 +              - Goal to support both 2.4 and 5 GHz connections
 +              - Likely ~$250 per WAP or so according to Chris, will be discussed more in the coming months
 +      - 7:44 - Rain barrels was briefly discussed
 +          - A significant amount of water would have to be collected to reduce our sewer/storm usage
 +          - No one has stepped up as a leader for this project
 +          - The Board is not interested in pursuing this unless another member takes it on
 +  - 7:50 - Check on progress of Member Projects:
 +      - 7:50 - Powder Coating Unit (RichB)
 +          - Board approved earlier this week
 +          - Working out details and location now
 +      - 7:50 - Awnings at doors
 +          - Tom has wanted to put awnings over doors 1, 2, and 3 for awhile now
 +              - Better protection of doors and access control boxes from the elements
 +              - Improved safety/convenience for people entering/exiting
 +          - Permitting likely needed with city
 +          - Professionally installed awnings may cost hundreds or thousands
 +          - Lighting also desired
 +          - A retractable awning at the garage has been discussed in the past
 +              - More of a wish list item than anything else
 +              - The hope is that it would allow casting/forging in poor weather
 +      - 7:52 - CNC Router (EdH,SteveP)
 +          - SteveP said Ed's been busy, but progress is being made
 +          - Currently working on Y-axis parts 
 +      - 7:54 - CNC Plasma Cutter (JRod)
 +          - To be completed April 30th, 2014 - Tentative
 +          - Joe is waiting on parts ordered from China
 +      - 7:57 - HMMMMM 
 +          - The Board considered: 
 +              - Is it a tool for everyone or a personal project?
 +              - Who is trained on it?  KevinB but not clear who else
 +              - Is it taking up floor space that would be used by other members?
 +          - Should the Board vote that it stay or go or should the members?
 +              - Tom noted there's a precedent with the Darkroom
 +              - It was taking up space and no one championed it, so it was removed
 +              - **VOTE: Should we put it before the members to decide if it is a tool for everyone or a personal project?**
 +                  - 5 voted yes and 2 people abstained
 +      - 8:00 - 40 watt laser cutter
 +          - Only JasonG and 2 others have been trained on it
 +          - Not clear if those 2 people can train others
 +          - Jason did offer a training session, but it sounds like it was poorly attended
 +          - Brant said he'd request another training session and post to the member's only list
 +      - 8:07 - KevinC's Sandblasting Cabinet
 +          - There's an old door on the table with clamps in the east room
 +          - Tom emailed the list on Tuesday about it 
 +          - Kevin replied that the parking pass had fell off it and it was intended for a sandblasting cabinet for group use
 +          - The Board was not contacted about it and it's not clear if any other members are in favor of it
 +          - Someone noted that the table is clamped to might also be KevinC's personal work surface, which many people had not heard before
 +          - MattW raised concerns about how well the cabinet would be sealed
 +          - Tom also noted the wood will need to be replaced eventually as the sand would eat it
 +          - MattW said he would ask KevinC for plans/intent and review it with him
 +          - It was mentioned that we may be able to purchase or acquire a large (proper) sand blasting booth if people want such a thing
 +      - 8:12 - BillW and others mentioned the desire for larger sandblasting cabinet
 +          - The Board asked for more details when they are available and to consider soliciting donations from members
 +  - 8:13 - New equipment/donations:
 +      - 8:13 - Stake Anvil stand in forging area (Dan)
 +          - Dan explained that Jake and 2 other members were OK with it, but he wanted to bring it before the Board also
 +          - There were no objections noted
 +      - 8:15 - BillW wants to bring in his desktop arbor press
 +          - **VOTE: Board approved arbor press**
 +          - Location TBD
 +      - 8:16 - Wood lathe offered by JoeR
 +          - 48" long, 2 HP motor
 +          - Also a 6" wide belt sander and 10" disc sander unit offered
 +          - **VOTE: Board approved both tools**
 +          - Joe also noted that his metal horizontal bandsaw had been used for cutting wood recently, the coolant was off
 +      - 8:20 - Final location of the 4x8 router TBD
 +          - The intent discussed was to replace the current CNC router in the wood shop
 +          - The new 4x8 router would need to be oriented north-south along the long axis to fit in the room
 +          - It was previously suggested the panel saw be moved into the Kuka enclosure, however it will not be possible to rip 8 foot long stock in that space, the overrun is too limited
 +      - 8:21 - Pete mentioned a possible material/tool donation from MartyE, he will send to the Board mailing list
 +      - 8:23 - Tiffany and others would like to build a jeweler's bench and locate it in the west room
 +          - Near the metal shop tools would be ideal
 +          - Tiffany said she would email the Board with plans/notes
 +      - 8:25 - BretD is looking for an etching press
 +          - Pete and others said we might have one already, will look after the meeting
 +          - Update: Brent took it home when his membership lapsed
 +  - 8:27 - Events:
 +      - Hardware Hackathon
 +          - RyanK would like to host some of it at MMS
 +          - Looking for MMS liaison to work with RyanK
 +          - It was noted that unless a member steps up to volunteer, we can't really be involved
 +          - Brant will post to the public mailing list for volunteers
 +      - Television show filming (Pete)
 +          - Email has been posted to the member's list
 +  - 8:30 - Any topics from members who are present
 +      - 8:32 - BillW mentioned he would like a shop vac dedicated to the current sandblasting cabinet
 +      - 8:32 - KarenP asked about getting power for a ceramics kiln she'd like to bring in
 +          - Tom referred her to DeboraLynn to coordinate efforts
 +          - There are already plans to have power installed for a kiln
 +      - 8:34 - KarenP requested a light be added to the north door (door 1) 
 +          - Safety concerns
 +              - Stairs are dangerous in the dark
 +              - The bushes block light from street
 +          - Tom and others noted there may be a street light out on that side of the building
 +          - Brant said he would check into it and maybe call WE Energies
 +
 +
 ====== Board Meeting Agenda for March 27, 2014 (Rescheduled from the 20th) ====== ====== Board Meeting Agenda for March 27, 2014 (Rescheduled from the 20th) ======
  
boardmeetingagenda/2014-03-20.txt · Last modified: 2014/04/02 21:04 by branth