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boardmeetingagenda:2013-10-17 [2013/10/17 22:57]
kevinb
boardmeetingagenda:2013-10-17 [2013/10/22 16:41] (current)
branth
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 +====== Board Meeting Notes for October 17, 2013 ======
 +
 +Meeting Time: 7pm\\
 +Location: Lenox
 +
 +  * Agenda located at bottom of this page
 +
 +  - Legal/​Financial:​
 +      - Status on Insurance (both for Makerfest and us) reviewed
 +      - TonyW and others agree we should continue with monthly Treasurer'​s Reports
 +  - Policies and Procedures:
 +      - Adopting PS:​One'​s Anti-Harassment Policy
 +          - Reviewed and approved by all 7 Board Members
 +      - New member sign up procedure
 +          - Vetting and application process discussed
 +          - Group believes Member Release should be updated to require one Board Member and one other Member sign off on applicants
 +          - Additional requirements suggested?
 +              - Previously discussed ideas:
 +                  - Require potential members to join public mailing list first?
 +                      - And require them to post?
 +                      - Group decided against pursuing this requirement
 +                  - Pair them with a member to spend time during Tues/Thurs?
 +                      - DanJ and others liked this idea, however may be tricky to implement
 +                  - Guests who can't make Tues/Thurs nights can come during Space Improvement Weekends?
 +                      - Group seemed open to this idea
 +                      - Schedule this for once each month
 +              - New ideas:
 +                  - BretD suggested having applicants or new members get a "​passport"​ stamped ​
 +                      - Each area would have a stamp
 +                      - Applicants would need to get 3 (?) out of 10 areas stamped before they are accepted
 +                  - DanJ suggested applicants complete a survey with 5 things they like to do
 +                      - Possibly have a weekly dump of skills learned or interests?
 +                  - Require applicants to attend an orientation class
 +                      - Previously discussed, but not formalized
 +                      - Approx. 1-2 hours in duration
 +                      - Required before accepting sign-ups
 +      - Lapsed Memberships/​Late Payments
 +          - Current By-Laws (Art.2, Sec.5) have not been enforced until now
 +              - Those who pay late have their membership suspended
 +                  - This was intended to teach people to be proactive, reward those who are
 +              - Must reapply as a new member within 90 days and pay dues owed plus next month'​s dues
 +                  - TonyW, Brant, and others have mixed feelings about the "plus next month'​s dues" part on the books currently
 +                  - It was noted that some gym memberships work the same way, you're paying for the next month
 +          - Suggestions
 +              - Reduce period to 15 days rather than 90
 +                  - This was later suggested that it be changed to 45 days instead of 15 or 90, but no vote taken
 +              - Turn off access on the 1st or 2nd, but do not suspend memberships until 7th each month
 +                  - A few people had concerns about Dwolla and other payments not getting processed quickly enough to prevent an interruption in access
 +              - Other ideas?
 +                  - Brant suggested adding a "​countdown clock" to the access control system which would report how many days people have remaining on their membership whenever they badge in
 +                  - Some members suggested there be ways to support other members, donate to cover membership costs
 +      - Proposed Metal Finishing Area
 +          - Set up for general grinding at first, then expand later into buffing and/or polishing ​
 +          - Possibly locate this where the Saab used to be
 +          - Dust control needed, maybe build another enclosure, filter and vent fan?
 +          - Sandblaster could be moved into this room as well
 +  - Check on progress of Space Projects:
 +      - Ed's CNC Router
 +          - Progress noted recently ​
 +          - Final location TBD, discuss with EdH later
 +      - Joe's CNC Plasma Cutter
 +          - Progress noted recently ​
 +          - Final location TBD, discuss with JoeR later
 +      - Kevin'​s HMMMMMM
 +          - Progress noted recently, per Kevin: ​
 +              - Screen is installed.
 +              - Two of five speaker mounting points are cut.  ​
 +              - Hinge safety mechanism installed.  ​
 +              - Blog post text is written.  ​
 +              - Post will be up in a week.
 +          - Board Members are considering letting the Members decide how useful of a space project this is, whether or not it should be considered a personal project (i.e. rent space) or not
 +      - Kuka & Enclosure - complete
 +      - Makership Program
 +          - JasonH agreed to head it up last meeting
 +          - First year went well, second year not so productive
 +          - MattW had concerns over continuing the program if it wasn't going to be successful, too much effort on our part
 +          - Group considered options and voted unamiously to continue it
 +          - Frequency of accepting Makerships TBD, mostly up to those running it (JasonH, etc.)
 +      - Discuss the idea of Volunteer Hours
 +          - Similar to "time banking"​ people would be be expected to put time in cleaning or volunteering or training others in return for training and working with others
 +          - Several questions and uncertainities noted by Board Members, hard to keep track of hours, enforcement
 +          - Tabled for now
 +  - New equipment/​donations:​
 +      - Phone/PA System for space 
 +          - Chris H. proposed a final budget of $200 to acquire and install the system
 +          - Price includes some cabling, connectors, misc. infrastructure needs
 +          - Board unamimously approved budget
 +  - Events:
 +      - MakerFest!
 +      - Holiday Make-A-Thon with Bucketworks on Black Friday?
 +          - Brant to reach out to BW and offer to host it at our place
 +      - BVGN Recap 
 +          - Lower attendance than previous art show events, is that a problem?
 +          - Group mostly supportive, OK with continuing support and hosting
 +  - Any topics from members who are present
 +      - BretD asked if he could use the cement mixer
 +          - Would like to reuse/​reconstitute clay/sand for casting
 +          - No one had any objections, TomG said it was up for grabs
 +          - Storing the mixer and footprint briefly discussed, location TBD
 +      - Cannot store fuel and lawn power equipment inside
 +          - Storage shed or a trailer suggested
 +          - TomG to review, brainstorm more
 +      - Awnings over doors, possibly garage?
 +          - Group briefly discussed, would be nice for inclement weather
 +          - Better lighting over doors also discussed
 +      - BretD asked about running a natural gas line for casting/​forging equipment
 +          - TomG/Brant to discuss pipe sizing
 +          - We would need a contractor to install it
 +
 ====== Board Meeting Agenda for October 17, 2013 ====== ====== Board Meeting Agenda for October 17, 2013 ======
  
boardmeetingagenda/2013-10-17.txt · Last modified: 2013/10/22 16:41 by branth