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boardmeetingagenda:2013-10-17
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boardmeetingagenda:2013-10-17 [2013/10/17 18:12] branth |
boardmeetingagenda:2013-10-17 [2013/10/22 16:41] branth |
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| + | ====== Board Meeting Notes for October 17, 2013 ====== | ||
| + | |||
| + | Meeting Time: 7pm\\ | ||
| + | Location: Lenox | ||
| + | |||
| + | * Agenda located at bottom of this page | ||
| + | |||
| + | - Legal/ | ||
| + | - Status on Insurance (both for Makerfest and us) reviewed | ||
| + | - TonyW and others agree we should continue with monthly Treasurer' | ||
| + | - Policies and Procedures: | ||
| + | - Adopting PS: | ||
| + | - Reviewed and approved by all 7 Board Members | ||
| + | - New member sign up procedure | ||
| + | - Vetting and application process discussed | ||
| + | - Group believes Member Release should be updated to require one Board Member and one other Member sign off on applicants | ||
| + | - Additional requirements suggested? | ||
| + | - Previously discussed ideas: | ||
| + | - Require potential members to join public mailing list first? | ||
| + | - And require them to post? | ||
| + | - Group decided against pursuing this requirement | ||
| + | - Pair them with a member to spend time during Tues/Thurs? | ||
| + | - DanJ and others liked this idea, however may be tricky to implement | ||
| + | - Guests who can't make Tues/Thurs nights can come during Space Improvement Weekends? | ||
| + | - Group seemed open to this idea | ||
| + | - Schedule this for once each month | ||
| + | - New ideas: | ||
| + | - BretD suggested having applicants or new members get a " | ||
| + | - Each area would have a stamp | ||
| + | - Applicants would need to get 3 (?) out of 10 areas stamped before they are accepted | ||
| + | - DanJ suggested applicants complete a survey with 5 things they like to do | ||
| + | - Possibly have a weekly dump of skills learned or interests? | ||
| + | - Require applicants to attend an orientation class | ||
| + | - Previously discussed, but not formalized | ||
| + | - Approx. 1-2 hours in duration | ||
| + | - Required before accepting sign-ups | ||
| + | - Lapsed Memberships/ | ||
| + | - Current By-Laws (Art.2, Sec.5) have not been enforced until now | ||
| + | - Those who pay late have their membership suspended | ||
| + | - This was intended to teach people to be proactive, reward those who are | ||
| + | - Must reapply as a new member within 90 days and pay dues owed plus next month' | ||
| + | - TonyW, Brant, and others have mixed feelings about the "plus next month' | ||
| + | - It was noted that some gym memberships work the same way, you're paying for the next month | ||
| + | - Suggestions | ||
| + | - Reduce period to 15 days rather than 90 | ||
| + | - This was later suggested that it be changed to 45 days instead of 15 or 90, but no vote taken | ||
| + | - Turn off access on the 1st or 2nd, but do not suspend memberships until 7th each month | ||
| + | - A few people had concerns about Dwolla and other payments not getting processed quickly enough to prevent an interruption in access | ||
| + | - Other ideas? | ||
| + | - Brant suggested adding a " | ||
| + | - Some members suggested there be ways to support other members, donate to cover membership costs | ||
| + | - Proposed Metal Finishing Area | ||
| + | - Set up for general grinding at first, then expand later into buffing and/or polishing | ||
| + | - Possibly locate this where the Saab used to be | ||
| + | - Dust control needed, maybe build another enclosure, filter and vent fan? | ||
| + | - Sandblaster could be moved into this room as well | ||
| + | - Check on progress of Space Projects: | ||
| + | - Ed's CNC Router | ||
| + | - Progress noted recently | ||
| + | - Final location TBD, discuss with EdH later | ||
| + | - Joe's CNC Plasma Cutter | ||
| + | - Progress noted recently | ||
| + | - Final location TBD, discuss with JoeR later | ||
| + | - Kevin' | ||
| + | - Progress noted recently, per Kevin: | ||
| + | - Screen is installed. | ||
| + | - Two of five speaker mounting points are cut. | ||
| + | - Hinge safety mechanism installed. | ||
| + | - Blog post text is written. | ||
| + | - Post will be up in a week. | ||
| + | - Board Members are considering letting the Members decide how useful of a space project this is, whether or not it should be considered a personal project (i.e. rent space) or not | ||
| + | - Kuka & Enclosure - complete | ||
| + | - Makership Program | ||
| + | - JasonH agreed to head it up last meeting | ||
| + | - First year went well, second year not so productive | ||
| + | - MattW had concerns over continuing the program if it wasn't going to be successful, too much effort on our part | ||
| + | - Group considered options and voted unamiously to continue it | ||
| + | - Frequency of accepting Makerships TBD, mostly up to those running it (JasonH, etc.) | ||
| + | - Discuss the idea of Volunteer Hours | ||
| + | - Similar to "time banking" | ||
| + | - Several questions and uncertainities noted by Board Members, hard to keep track of hours, enforcement | ||
| + | - Tabled for now | ||
| + | - New equipment/ | ||
| + | - Phone/PA System for space | ||
| + | - Chris H. proposed a final budget of $200 to acquire and install the system | ||
| + | - Price includes some cabling, connectors, misc. infrastructure needs | ||
| + | - Board unamimously approved budget | ||
| + | - Events: | ||
| + | - MakerFest! | ||
| + | - Holiday Make-A-Thon with Bucketworks on Black Friday? | ||
| + | - Brant to reach out to BW and offer to host it at our place | ||
| + | - BVGN Recap | ||
| + | - Lower attendance than previous art show events, is that a problem? | ||
| + | - Group mostly supportive, OK with continuing support and hosting | ||
| + | - Any topics from members who are present | ||
| + | - BretD asked if he could use the cement mixer | ||
| + | - Would like to reuse/ | ||
| + | - No one had any objections, TomG said it was up for grabs | ||
| + | - Storing the mixer and footprint briefly discussed, location TBD | ||
| + | - Cannot store fuel and lawn power equipment inside | ||
| + | - Storage shed or a trailer suggested | ||
| + | - TomG to review, brainstorm more | ||
| + | - Awnings over doors, possibly garage? | ||
| + | - Group briefly discussed, would be nice for inclement weather | ||
| + | - Better lighting over doors also discussed | ||
| + | - BretD asked about running a natural gas line for casting/ | ||
| + | - TomG/Brant to discuss pipe sizing | ||
| + | - We would need a contractor to install it | ||
| + | |||
| ====== Board Meeting Agenda for October 17, 2013 ====== | ====== Board Meeting Agenda for October 17, 2013 ====== | ||
| Line 32: | Line 141: | ||
| - Ed's CNC Router - progress noted recently | - Ed's CNC Router - progress noted recently | ||
| - Joe's CNC Plasma Cutter - progress noted recently | - Joe's CNC Plasma Cutter - progress noted recently | ||
| - | - Kevin' | + | - Kevin' |
| - Kuka & Enclosure - complete | - Kuka & Enclosure - complete | ||
| - Makership Program - JasonH agreed to head it up | - Makership Program - JasonH agreed to head it up | ||
boardmeetingagenda/2013-10-17.txt · Last modified: 2013/10/22 16:41 by branth
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