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boardmeetingagenda:2013-08-15 [2013/07/19 19:51]
raster
boardmeetingagenda:2013-08-15 [2013/08/17 00:52] (current)
branth
Line 8: Line 8:
  
   - Legal/Financial:   - Legal/Financial:
-      - +      - Treasurer's Report 
 +      - ...
   - Policies and Procedures:   - Policies and Procedures:
-      - Check on progress of Ed's CNC Router+      - Check on progress of Space Projects 
 +          - Ed's CNC Router 
 +          - Joe's CNC Plasma Cutter (stalled?
 +          - Kevin's HMMMMM 
 +          - Guy's Electric Car/Saab
       - Deal with lack of storage space issue       - Deal with lack of storage space issue
 +          - Check for lockers and shelves claimed by former members and empty them out
 +          - Get rid of the lathes! (Joe to buy?)
 +      - Policy on kids/minors/infants
 +          - Minors are not allowed in the woodshop, metal shop, and welding areas.
 +          - Minors must be accompanied by an adult member.
 +          - during classes or events, the instructor/sponsor of the event can decide how kid-friendly the event      is and allow/disallow supervised minors to participate at their discretion 
 +      - Rules-based vs. Values-based Community
 +      - ...
   - New equipment/donations:   - New equipment/donations:
-      - +      - Stuff from Bucketworks 
 +      - Dust Collection 
 +          - Reimbursement request 
 +          - Expansion, further development 
 +      - Re-organization of the Electronics Lab by Josh Zimmerman 
 +          - Budget/Funding request 
 +      - ...
   - Events:   - Events:
-      - +      - Meeting tentatively scheduled for Friday, 8/30 with Betty Brinn Children's Museum 
 +          - Lots of topics 
 +          - Partnerships, cross promotion 
 +          - Corporate membership? 
 +          - Maker classes for kids (presented at 8/13 Tuesday Mtg) 
 +          - Maker Fest participation  
 +          - Long term ideas, strategic plans 
 +      - ... 
 +    - Upcoming Board Elections 
 +      - Date? 
 +      - Nomination Procedures, etc.
   - Any topics from members who are present   - Any topics from members who are present
 +
 +--------------------------------------------------
 +NOTES
 +--------------------------------------------------
 +
 +  - Policies and Procedures
 +      - 7:07 PM (9 mins) - Check on progress of Space Projects
 +          - Ed's CNC Router 
 +              - Ed was present and said he is making progress
 +              - Ed estimated around 1 month of work remains
 +              - The group will consider moving it into the Wood Shop when it is done 
 +              - Group will review progress again next Board Meeting
 +          - Joe's CNC Plasma Cutter
 +              - Joe was present and said he needs more space to work around it; too cramped in between other rental spaces 
 +              - No set deadline at the moment
 +              - Group agreed it could be moved into the West Room along side Ed's project
 +              - Group will review progress again next Board Meeting
 +          - Kevin's HMMMMM
 +              - Kevin updated the Board via email
 +              - Hinge has been repaired and a new amplifier was acquired
 +              - No set deadline at the moment
 +              - Group will review progress again next Board Meeting
 +          - Guy's Electric Car/Saab
 +              - Guy was present and said that he needs help finishing the project
 +              - The group suggested he reach out to members on the forums and Electric Car Club message board
 +              - The Board asked about possibly moving his car out into an alley parking spot, but the roof needs repair before that could happen
 +              - That would also take up one parking spot
 +              - Guy agreed to come up with a plan within one week of this meeting
 +              - Group will review progress again next Board Meeting
 +      - 7:16 PM (13 mins) - Deal with lack of storage space 
 +          - Check for lockers and shelves claimed by former members and empty them out
 +          - Get rid of the lathes
 +              - MattW notified everyone that MikeB will come pick them up soon
 +              - If they are not out by the end of September 2013, we will remove them
 +      - 7:29 PM (19 mins) - Policy on kids/minors/infants
 +          - The last policy discussion ended with the following proposal:
 +              - Minors are not allowed in the woodshop, metal shop, and welding areas.
 +              - Minors must be accompanied by an adult member.
 +              - During classes or events, the instructor/sponsor of the event can decide how kid-friendly the event is and allow/disallow supervised minors to participate at their discretion 
 +          - MattW, AdamC and others expressed concern over having to censor themselves or babysit other peoples children; especially infants or young children
 +          - The group debated various scenarios and policy suggestions
 +          - It was noted that every member is responsible for knowing, abiding by, and enforcing Makerspace policies and rules
 +          - Ultimately the concensus was for the following:
 +              - Children younger than 10 years old are not allowed in the woodshop, metal shop, and welding areas.
 +              - Children younger than 10 years old must be accompanied by an adult member.
 +              - During classes or events, the instructor/sponsor of the event can decide how kid-friendly the event is and allow/disallow supervised minors to participate at their discretion 
 +      - 7:48 PM (< 1 min.) - Rules-based vs. Values-based Community
 +          - Not discussed at this time
 +  - 7:48 PM (19 mins) - New equipment/donations:
 +      - Tom Gondek may have a UV exposure lamp to bring in soon, will likely be used in screenprinting
 +      - Stuff from Bucketworks acknowledged, shelves and chairs already in use
 +      - Dust Collection
 +          - JasonH indicated that the dust collector he has provided is on indefinite loan 
 +          - It is not intended to become Makerspace property
 +          - Reimbursement request for $200 approved by Board Members present, Brant to provide receipts
 +          - Expansion or additions will depend on the system's performance in the next few weeks
 +      - Re-organization of the Electronics Lab by Josh Zimmerman
 +          - JoshZ sent the Board a proposal to clean up the Electronics Lab including new shelving and bins for the component racks
 +          - Motivation for this project came from touring Detroit's i3 Hackerspace and also to improve room aesthetics 
 +          - The Board and members who were present had mixed feelings on the topic
 +          - Some people applauded the effort and the completeness of the proposal
 +          - Others felt attention could be paid to other areas of the building first and that the current set up was adequate
 +          - TomGz, MattW, and others indicated that we may be able to find members willing to donate shelving and bins rather than purchase new
 +          - The Board did not deny nor grant any funding at this time, but will continue reviewing the proposal
 +  - 8:07 PM (16 mins) - Events:
 +      - Meeting with folks from Betty Brinn Children's Museum
 +          - It was noted that the tentative meeting set for 8/30 will be rescheduled
 +          - Brant and JasonG spoke about the meetings and discussions we've had so far
 +          - Topics so far:
 +              - At least two of their staff are interested in becoming members
 +              - Partnerships, cross promotion of both our groups
 +              - Corporate membership
 +                  - Board to discuss what we are interested in asking for/giving
 +                  - Possibly reciprocal i.e. reduced/free admission for Makerspace members
 +                  - Rates and access to space yet to be determined by Board
 +              - Maker classes for kids (presented at 8/13 Tuesday Mtg)
 +                  - BBCM asked for members willing to give classes at the museum 
 +                  - Calendar and dates forthcoming
 +                  - Events would occur at the museum, not Makerspace
 +              - Spring 2013 gallery exhibit being planned
 +                  - Several 4'x4'x3/4" and 6'x4'x3/4" wall spaces to be decorated/exhibited
 +                  - Artwork/projects/etc. must fit behind plexiglas, 3/4" clearance   
 +              - MakerFest participation
 +                  - MakerFest will be mentioned in an upcoming newsletter
 +                  - BBCM Spin Art booth planned
 +              - Their Board/leaders are offering organizational mentorship, advice, help with strategic planning
 +                  - 5-year plans and missions/goals statements discussed briefly
 +                  - JasonG noted that this might be better to persue after Board elections
 +                  - Perhaps offer them an honorary Board position?
 +    - 8:23 PM (1 min.) - Upcoming Board Elections
 +      - Pete asked that we determine the date for Board Elections and announce it soon
 +      - Nominations should begin by mid-September
 +  - 8:24 PM (14 mins) Treasurer's Report
 +      - JasonG presented the latest finanical info to the group
 +      - Our revenue per member has decreased steadily
 +      - Our current membership count is 116 
 +      - The group has six months of expenses saved as of today
 +      - It was noted that the checking account should never be allowed to fall below this balance
 +      - JasonG indicated that he spoke with his accountant and as long as we keep the "supplies" donation boxes separate from other monies, there should not be a tax concern
 +      - It was agreed that DavidB can collect these monies and collections for projects and repairs by members, separate from Makerspace funds
 +      - Supplies and donation boxes should be clearly labeled to ensure donors are not misled
 +  - 8:38 PM (6 mins) - Topics from members who are present
 +      - ChrisH proposed a Voice-Over-IP phone system for the building
 +          - Features would include intercom, paging, and phone service if desired
 +          - ChrisH agreed to put a proposal together with costs for equipment, cabling, network gear, and shipping of the phones from his reseller
 +          - It is not clear if the reseller is interested in a tax receipt, but Chris will ask
 +      - MattN spoke about the Rhino/Grasshopper software available via Robots in Architecture
 +          - Online forums have led him to believe this membership and software may not have a great deal of support or training 
 +          - The membership is $480/year and he is hoping to collect donations from members
 +          - He said he would like to convince their group to give us a free or reduced membership 
 +          - MattN said he would be a primary user/point of contact
 +  - 8:44 PM (total duration 1 hour, 37 mins) End of meeting
 +
 +Space Allocations:
 +
 +- Ed's router is making progress, about a month or two left to go.
 +- Joe's plasma cutter has stalled, wants to move it to a more better space. No end date in sight.  
 +- HMMMMMM. Delayed decision, progress wanted.
 +- Guy's Saab.  Progress isn't happening.  
 +- Mike B's Lathe's. Mike says he'll get them out by the end of the month.  
 +- Plan to purge the hack rack **tonight!  Lets fill the dumpster.
 +
 +
 +Kids Policy
 +- kids 10 and over can go anywhere in the space if they are supervised.
 +
 +Board will reimburse the $200 spent so far on dust collection system
 +
 +Betty Brinn Children's Museum. We are working with them. They asked for a Corporate Membership. We aren't sure what that is. Relationship is evolving.  Possible organizational advisors.
 +
 +Treasury: We netted about 6Gs in the last 3 mo.  We have a 6 month cash runway!!!  30G's in the bank.
 +
 +
 +
 +
 +
 +
 +
 +
 +
 +
 +--------------------------------------------------
boardmeetingagenda/2013-08-15.1374263480.txt.gz · Last modified: 2013/07/19 19:51 by raster