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boardmeetingagenda:2013-05-16 [2013/05/16 14:32] branth |
boardmeetingagenda:2013-05-16 [2013/05/18 19:20] (current) branth |
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Location: Lenox | Location: Lenox | ||
- | * 5 minute time limit per highest-level bullet point. | + | * 10 minute time limit per highest-level bullet point. |
* All members are welcome to attend, and non-board members can join the conversation when invited. | * All members are welcome to attend, and non-board members can join the conversation when invited. | ||
- | - Legal/ | + | - Legal/ |
- Status of Liability Policy & Equipment Forms (Brant) | - Status of Liability Policy & Equipment Forms (Brant) | ||
- | - This has drug on way too long | + | - This has taken way too long and needs to get resolved ASAP |
- We need to account for what people have brought in and get paperwork signed | - We need to account for what people have brought in and get paperwork signed | ||
+ | - Petty Cash/ | ||
+ | - School Factory response summarized: | ||
+ | - keep it on the books, account for it | ||
+ | - don't worry about counting it as a formal donation | ||
+ | - Proposed approach: | ||
+ | - 1. People drop money into the boxes i.e. make donations | ||
+ | - 2. The Board then collects that money at regular intervals, logs it, and sets it aside or deposits it (see below) | ||
+ | - 3. When a consumable or some other supplies are needed, an area champion or other member notifies the Board and requests funds from the donation jar fund | ||
+ | - 4. The Board confers privately and has 48 hours to approve or reject the request (we could come up with a list of items that are no-brainers i.e. welding gases, welding wire, paper towels, TP, soda, etc.) | ||
+ | - 5. If approved, the person goes out and purchases what they asked for, submits a receipt to the Board, and the Board reimburses them (either check or cash, preferably check for bookkeeping purchases) | ||
+ | - 6. If rejected, the Board will justify the reason (i.e. no precedent, other substitute materials available, etc.) | ||
+ | - Questions: | ||
+ | - Do we keep the money separate by area it was donated to or combine it into one big pot? | ||
+ | - Do we keep the money on site or separate from our checking account? | ||
+ | - Policies and Procedures: | ||
+ | - Do the members need to vote to change the bylaws, thereby allowing the board to change the bylaws? (Kevin) | ||
+ | - New Member Vetting (Brant) | ||
+ | - Interviews, Questionnaires, | ||
+ | - Goal: promote long-term membership, reduce drama and conflicts | ||
+ | - Dealing with violations of rules and policies (Brant, others) | ||
+ | - Should we implement a "three strikes" | ||
+ | - 1st Verbal Warning, 2nd Written Letter, 3rd Board Intervention? | ||
+ | - Require member to sign an acknowledgment? | ||
+ | - MMS " | ||
+ | - Lance and others have offered to stock certain consumables/ | ||
+ | - PeteP has already been doing this for baltic birch | ||
+ | - Baltic birch wood, acrylic, plastics, safety gear, paints, etc. all being considered | ||
+ | - Unclear if a Board vote or any approval is necessary | ||
- New equipment/ | - New equipment/ | ||
- Vote to allow Kevin to R bring in his Pan Brake - which many members have wanted. (Kevin) | - Vote to allow Kevin to R bring in his Pan Brake - which many members have wanted. (Kevin) | ||
- | - Finalize vote to approve BigJoeR' | + | - Additional storage space needed (Brant) |
+ | - Part-time shelving almost full, pallet racks filling up but not at critical mass yet | ||
+ | - Kevin freed up 6 shelves by cleaning, plus storage in Network closet has been added. (Kevin) | ||
+ | - Moving the hack rack goods will free up another 8 shelves, which will help a lot. (Kevin) | ||
+ | - JoeR and TomG have offered pallet racking, JoeR also has lockers, but shelves are needed more. | ||
+ | - **Finalize vote to approve BigJoeR' | ||
+ | - Pallet racking seems to be the most popular with the Board, but is not needed yet | ||
+ | - Status of CNC Projects (planned or underway) (JoeR, EdH, Vishal, MattW, TomG, Charlie, etc.) | ||
+ | - Air compressor lines (Tom) | ||
+ | - Vote on scope/ | ||
+ | - Striping the parking lot (Brant) | ||
+ | - TomG is already working with a contractor | ||
+ | - The handicap stall was included in the base bid (it was required for the occupancy permit) | ||
+ | - Discuss splitting the cost of striping between MMIG and MMS | ||
+ | - RonB drafted a layout and shared it with the group | ||
+ | - Rain barrels, Rain Gardens, etc. | ||
+ | - Would we support such a project? | ||
- Events: | - Events: | ||
+ | - Grand Opening - if someone doesn' | ||
- Vote to spend $50 to $100 on refreshments for BVGN, BVAG will chip in $50.(Kevin) | - Vote to spend $50 to $100 on refreshments for BVGN, BVAG will chip in $50.(Kevin) | ||
- Revisit our clean up day event - should it be monthly on Sunday or after a meeting on Tuesday(Kevin) | - Revisit our clean up day event - should it be monthly on Sunday or after a meeting on Tuesday(Kevin) | ||
- This is relevant to BVGN.(Kevin) | - This is relevant to BVGN.(Kevin) | ||
+ | - Any topics from members who are present | ||
+ | |||
+ | |||
+ | ---- | ||
+ | Notes | ||
+ | ---- | ||
+ | |||
+ | Petty Cash: | ||
+ | |||
+ | Donations will be pooled and banked. | ||
+ | |||
+ | Bylaw Amendment: | ||
+ | |||
+ | Dealing with Bad Behavior: | ||
+ | |||
+ | Pan Brake is coming to MMS. | ||
+ | |||
+ | The Board took no exception to the creation of a 'MMS store' for materials and supplies, but did not specifically vote on it. | ||
+ | |||
+ | The Board thought a garden or other installation should be in place prior to considering any rain barrel projects. | ||
+ | |||
+ | Storage Space Shortage: | ||
+ | |||
+ | Joe R has space allocated for plasma cutter build. | ||
+ | |||
+ | Air Compressor Lines: | ||
+ | |||
+ | Parking Lot Stripes: | ||
+ | |||
+ | Grand Opening: | ||
+ | |||
+ | Vote to match Bay View Arts Guilds 50 bucks towards refreshments for BVGN. | ||
+ | |||
+ | Clean up day will also be a BBQ next time. AdamC, Brant, and MattW agreed to help. | ||
+ | |||
+ | |||
+ | |||
+ | |||
- | - Do the members need to vote to change the bylaws, thereby allowing the board to change the bylaws? (Kevin) | ||
- | - New Member Vetting (Brant) | ||
- | - Interviews, Questionnaires, | ||
- | - Dealing with violations of rules and policies (Brant, others) | ||
- | - Should we implement a "three strikes" | ||
- | - 1st Verbal Warning, 2nd Written Letter, 3rd Board Intervention? | ||
- | - Require member to sign an acknowledgment? | ||
- | - Petty Cash/ | ||
- | - School Factory response summarized: | ||
- | - keep it on the books, account for it | ||
- | - don't worry about counting it as a formal donation | ||
- | - Proposed approach: | ||
- | - 1. People drop money into the boxes i.e. make donations | ||
- | - 2. The Board then collects that money at regular intervals, logs it, and sets it aside or deposits it (see below) | ||
- | - 3. When a consumable or some other supplies are needed, an area champion or other member notifies the Board and requests funds from the donation jar fund | ||
- | - 4. The Board confers privately and has 48 hours to approve or reject the request (we could come up with a list of items that are no-brainers i.e. welding gases, welding wire, paper towels, TP, soda, etc.) | ||
- | - 5. If approved, the person goes out and purchases what they asked for, submits a receipt to the Board, and the Board reimburses them (either check or cash, preferably check for bookkeeping purchases) | ||
- | - 6. If rejected, the Board will justify the reason (i.e. no precedent, other substitute materials available, etc.) | ||
- | - Questions: | ||
- | - Do we keep the money separate by area it was donated to or combine it into one big pot? | ||
- | - Do we keep the money on site or separate from our checking account? | ||
- | - Additional storage space needed (Brant) | ||
- | - Part-time shelving almost full, pallet racks filling up but not at critical mass yet | ||
- | - Kevin freed up 6 shelves by cleaning, plus storage in Network closet has been added. (Kevin) | ||
- | - Moving the hack rack goods will free up another 8 shelves, which will help a lot. (Kevin) | ||
- | - JoeR and TomG have offered pallet racking, JoeR also has lockers, but shelves are needed more. | ||
- | - Pallet racking seems to be the most popular with the Board, but is not needed yet | ||
- | - Air compressor lines (Tom) | ||
- | - Vote on scope/ | ||
- | - Rain barrels, Rain Gardens, etc. | ||
- | - Would we support such a project? | ||
- | - Striping the parking lot (Brant, TomG) | ||
- | - TomG to work with our contractor as it was included in the original work | ||
- | - MMS " | ||
- | - Members have offered to stock certain consumables/ | ||
- | - Baltic birch wood, acrylic, plastics, safety gear, paints, etc. all being considered | ||
- | - Unclear if a Board vote or any approval is necessary | ||
- | - Status of CNC Projects (planned or underway) (JoeR, EdH, Vishal, MattW, TomG, Charlie, etc.) | ||
- | - Any topics from members | ||