Meeting Time: 7pm
Location: Lenox

• 5 minute time limit per highest-level bullet point.
• All members are welcome to attend, and non-board members can join the conversation when invited.

1. Legal/Financial Matters:
   1. Status of Liability Policy & Equipment Forms (Brant)
      1. This has drug on way too long
      2. We need to account for what people have brought in and get paperwork signed
2. New equipment/donations:
   1. Vote to allow Kevin to R bring in his Pan Brake - which many members have wanted. (Kevin)
   2. Finalize vote to approve BigJoeR's locker donation (Kevin)
3. Events:
   1. Vote to spend $50 to $100 on refreshments for BVGN, BVAG will chip in $50.(Kevin)
   2. Revisit our clean up day event - should it be monthly on Sunday or after a meeting on Tuesday(Kevin)
      1. This is relevant to BVGN.(Kevin)

1. Do the members need to vote to change the bylaws, thereby allowing the board to change the bylaws? (Kevin)
2. New Member Vetting (Brant)
   1. Interviews, Questionnaires, etc.?
3. Dealing with violations of rules and policies (Brant, others)
   1. Should we implement a “three strikes” approach?
   2. 1st Verbal Warning, 2nd Written Letter, 3rd Board Intervention?
   3. Require member to sign an acknowledgment? 'Permanent record' sort of thing?
4. Petty Cash/Donation Jars (Brant)
   1. School Factory response summarized:
      1. keep it on the books, account for it
      2. don't worry about counting it as a formal donation
   2. Proposed approach:
      1. 1. People drop money into the boxes i.e. make donations
      2. 2. The Board then collects that money at regular intervals, logs it, and sets it aside or deposits it (see below)
      3. 3. When a consumable or some other supplies are needed, an area champion or other member notifies the Board and requests funds from the donation jar fund
      4. 4. The Board confers privately and has 48 hours to approve or reject the request (we could come up with a list of items that are no-brainers i.e. welding gases, welding wire, paper towels, TP, soda, etc.)
      5. 5. If approved, the person goes out and purchases what they asked for, submits a receipt to the Board, and the Board reimburses them (either check or cash, preferably check for bookkeeping purchases)
      6. 6. If rejected, the Board will justify the reason (i.e. no precedent, other substitute materials available, etc.)
      7. Questions:
         1. Do we keep the money separate by area it was donated to or combine it into one big pot?
         2. Do we keep the money on site or separate from our checking account?
5. Additional storage space needed (Brant)
   1. Part-time shelving almost full, pallet racks filling up but not at critical mass yet
      1. Kevin freed up 6 shelves by cleaning, plus storage in Network closet has been added. (Kevin)
      2. Moving the hack rack goods will free up another 8 shelves, which will help a lot. (Kevin)
   2. JoeR and TomG have offered pallet racking, JoeR also has lockers, but shelves are needed more.
   3. Pallet racking seems to be the most popular with the Board, but is not needed yet
6. Air compressor lines (Tom)
   1. Vote on scope/schedule/budget
7. Rain barrels, Rain Gardens, etc.
   1. Would we support such a project?
8. Striping the parking lot (Brant, TomG)
   1. TomG to work with our contractor as it was included in the original work
9. MMS “Store” Idea as proposed by Lance (Brant, Lance)
   1. Members have offered to stock certain consumables/materials and sell to members
   2. Baltic birch wood, acrylic, plastics, safety gear, paints, etc. all being considered
   3. Unclear if a Board vote or any approval is necessary
10. Status of CNC Projects (planned or underway) (JoeR, EdH, Vishal, MattW, TomG, Charlie, etc.)
11. Any topics from members