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boardmeetingagenda:2013-05-16

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boardmeetingagenda:2013-05-16 [2013/04/26 13:00]
branth
boardmeetingagenda:2013-05-16 [2013/05/18 19:20] (current)
branth
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   * All members are welcome to attend, and non-board members can join the conversation when invited.   * All members are welcome to attend, and non-board members can join the conversation when invited.
  
-  - Liability Policy &  (Brant) +  - Legal/Financial: 
-  - New Member Vetting (Brant) +      - Status of Liability Policy & Equipment Forms (Brant) 
-      - Interviews, Questionnaires, etc.? +          - This has taken way too long and needs to get resolved ASAP 
-  - Additional storage space needed (Brant) +          - We need to account for what people have brought in and get paperwork signed 
-      - Part-time shelving almost full, pallet racks filling up but not at critical mass yet +      - Petty Cash/Donation Jars (Brant) 
-            - Kevin freed up 6 shelves by cleaning, plus storage in Network closet has been added. (Kevin) +          - School Factory response summarized:  
-            - Moving the hack rack goods will free up another 8 shelves, which will help a lot. (Kevin) +              - keep it on the books, account for it 
-      - JoeR and TomG have offered pallet racking, JoeR also has lockers, but shelves are needed more. +              - don't worry about counting it as a formal donation 
-      - Pallet racking seems to be the most popular with the Board, but is not needed yet +          - Proposed approach: 
-  Locating the Vault Keys (BrantTomDone! +              - 1. People drop money into the boxes i.e. make donations 
-  - Air compressor lines (Tom) +              - 2. The Board then collects that money at regular intervals, logs it, and sets it aside or deposits it (see below) 
-      - Vote on scope/schedule/budget +              - 3. When a consumable or some other supplies are needed, an area champion or other member notifies the Board and requests funds from the donation jar fund  
-  - Rain barrels +              - 4. The Board confers privately and has 48 hours to approve or reject the request (we could come up with a list of items that are no-brainers i.e. welding gases, welding wire, paper towels, TP, soda, etc.) 
-      - Would we support such a project? +              - 5. If approved, the person goes out and purchases what they asked for, submits a receipt to the Board, and the Board reimburses them (either check or cash, preferably check for bookkeeping purchases) 
-  - MMS "Store" Idea as proposed by Lance (Brant, Lance+              - 6. If rejected, the Board will justify the reason (i.e. no precedent, other substitute materials available, etc.) 
-      - Members have offered to stock certain consumables/materials and sell to members +          - Questions: 
-      - Baltic birch woodacrylicplasticssafety gearpaintsetcall being considered +              - Do we keep the money separate by area it was donated to or combine it into one big pot? 
-      - Unclear if a Board vote or any approval is necessary +              - Do we keep the money on site or separate from our checking account? 
-  - Status of CNC Projects (planned or underway) (JoeREdHVishalMattWTomGCharlieetc.)+  - Policies and Procedures: 
 +     - Do the members need to vote to change the bylaws, thereby allowing the board to change the bylaws? (Kevin) 
 +     - New Member Vetting (Brant) 
 +          - Interviews, Questionnaires, etc.? 
 +          - Goal: promote long-term membership, reduce drama and conflicts 
 +     - Dealing with violations of rules and policies (Brant, others) 
 +          - Should we implement a "three strikes" approach? 
 +          - 1st Verbal Warning, 2nd Written Letter, 3rd Board Intervention? 
 +          - Require member to sign an acknowledgment? 'Permanent record' sort of thing?  
 +     - MMS "Store" Idea as proposed by Lance (Brant) 
 +        - Lance and others have offered to stock certain consumables/materials and sell to members 
 +        - PeteP has already been doing this for baltic birch 
 +        - Baltic birch wood, acrylic, plastics, safety gear, paints, etc. all being considered 
 +        - Unclear if a Board vote or any approval is necessary 
 +  - New equipment/donations: 
 +      - Vote to allow Kevin to R bring in his Pan Brake - which many members have wanted. (Kevin) 
 +      - Additional storage space needed (Brant) 
 +          - Part-time shelving almost full, pallet racks filling up but not at critical mass yet 
 +              - Kevin freed up 6 shelves by cleaning, plus storage in Network closet has been added. (Kevin) 
 +              - Moving the hack rack goods will free up another 8 shelves, which will help a lot. (Kevin) 
 +              - JoeR and TomG have offered pallet racking, JoeR also has lockers, but shelves are needed more. 
 +              - **Finalize vote to approve BigJoeR's locker donation** (Kevin) 
 +          - Pallet racking seems to be the most popular with the Board, but is not needed yet 
 +      Status of CNC Projects (planned or underway) (JoeREdH, Vishal, MattW, TomG, Charlie, etc.
 +      - Air compressor lines (Tom) 
 +          - Vote on scope/schedule/budget 
 +      - Striping the parking lot (Brant) 
 +          - TomG is already working with a contractor 
 +          - The handicap stall was included in the base bid (it was required for the occupancy permit) 
 +          - Discuss splitting the cost of striping between MMIG and MMS 
 +          - RonB drafted a layout and shared it with the group 
 +      - Rain barrels, Rain Gardens, etc. 
 +          - Would we support such a project? 
 +  - Events: 
 +      - Grand Opening - if someone doesn't step up to run this, maybe we shouldn't have one (Brant) 
 +      - Vote to spend $50 to $100 on refreshments for BVGN, BVAG will chip in $50.(Kevin) 
 +      - Revisit our clean up day event - should it be monthly on Sunday or after a meeting on Tuesday(Kevin) 
 +          - This is relevant to BVGN.(Kevin) 
 +  - Any topics from members who are present 
 + 
 + 
 +---- 
 +Notes 
 +---- 
 + 
 +Petty Cash:  
 + 
 +Donations will be pooled and banked.  if you buy bathroom supplies or sodasyou will be reimbursed.  Other consumables may be approved for reimbursementmore to follow. 
 + 
 +Bylaw Amendment:  Movement that the board may change the bylaws with a unanimous vote. This will be put up for a member vote at the next meeting. 
 + 
 +Dealing with Bad Behavior:  If it gets brought to the boards attentiona documented warning will be issued.  If three warnings are receivedperson appears before the board to defend him/herself.  Assuming Bylaws are changedBoard then votes on membership status. Unanimity is needed.  
 + 
 +Pan Brake is coming to MMS. 
 + 
 +The Board took no exception to the creation of a 'MMS store' for materials and supplies, but did not specifically vote on it. 
 + 
 +The Board thought a garden or other installation should be in place prior to considering any rain barrel projects. 
 + 
 +Storage Space Shortage:  Can get more lockers and pallet racking from Joe R.  We are taking the lockers nowand probably the pallet racking later.   
 + 
 +Joe R has space allocated for plasma cutter build. 
 + 
 +Air Compressor Lines:  drops in wood shopmetal shopgarage door welding stationand laser room.  Estimated Cost $500.  Approved by Board. 
 + 
 +Parking Lot Stripes:  Discussion Tabled. Price quote needed. 
 + 
 +Grand Opening:  No one wants to step forward to organize this.  Members! Help! 
 + 
 +Vote to match Bay View Arts Guilds 50 bucks towards refreshments for BVGN. 
 + 
 +Clean up day will also be a BBQ next time.  AdamCBrant, and MattW agreed to help. 
 + 
 + 
  
  
  
  
boardmeetingagenda/2013-05-16.1366981240.txt.gz · Last modified: 2013/04/26 13:00 (external edit)