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boardmeetingagenda:2012-11-29

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boardmeetingagenda:2012-11-29 [2012/11/29 06:11]
kevinb
boardmeetingagenda:2012-11-29 [2013/05/06 17:33] (current)
branth
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 +====== Board Meeting Minutes for November 29, 2012 ======
 +
 +Meeting Time: 7pm
 +Location: Lenox
 +
 +  - The Board voted and approved joining the Space Federation.
 +  - Lenox rental/storage space items voted and approved:
 +     - Full-time members receive free storage space equivalent to one pallet
 +     - Part-time members receive free storage space equivalent to one half pallet
 +     - Additional storage space can be purchased at $0.50/sq.ft. in 10x10 squares
 +     - Storage can take the form of carts, pallets, shelving.
 +     - Vaults will be available at a rate of $1/sq.ft. (rounded to nearest $10)
 +     - Vaults will be first come, first serve.
 +     - If more than one member wants a particular vault, we’ll deal with it if that happens.
 +  - Lease items were discussed:
 +     - Brant let Tom and Jason know 11/29/2012 via email that MMS received an electric/gas bill for $750; lighting is probably the biggest factor.
 +     - The Board and those present discussed who should be responsible for utilities prior to MMS taking occupancy as it had not yet been considered before today.
 +     - After a few minutes discussing the upcoming move and its budget, the conversation was deferred to a later time.
 +  - Construction update:
 +     - Tom and Dennis met with the builder 11/29/2012, they are negotiating the budget
 +     - Plans will be issued to the City for permitting on Monday, expected to go quickly
 +     - Construction likely to start Dec. 8, 2012 and be complete in less than 8 days
 +     - The Space Planning/Programming effort will be led by the Operations Director
 +     - Interested parties will be encouraged
 +     - The Board is not interested in making strict rules or deciding minute details
 +
 ====== Board Meeting Agenda for November 29, 2012 ====== ====== Board Meeting Agenda for November 29, 2012 ======
  
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 Location: Lenox Location: Lenox
 +  - We have contacted 88.9 to inquire about underwriting.  Rates are cheaper for nonprofits.  A face to face meeting has been set up.
   - Order more Business cards (or stickers)   - Order more Business cards (or stickers)
       - How Many?       - How Many?
       - Who want's em? (general space cards, and also some board cards?)       - Who want's em? (general space cards, and also some board cards?)
       - Which design, Who will order them, and when?       - Which design, Who will order them, and when?
 +          - I'd propose getting some of the black & yellow "grunge" design Shane did.  --- //Pete//
 +  - Garbage Pickup Service Decision: Brant
 +  - Internet Connection update?
 +      - who is in charge of this?
 +      - When will the service start
 +      - how much is reasonable to spend?
 +      - If we join the Space Federation can we get discounted service?
   - Organizational changes (non-stock corp, Space Fed membership, etc.)   - Organizational changes (non-stock corp, Space Fed membership, etc.)
       - The role of Communications Director       - The role of Communications Director
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       - The big vote! and timeline estimation.         - The big vote! and timeline estimation.  
           - Who will be listed as members of our non-stock corp?           - Who will be listed as members of our non-stock corp?
-  - Update on checklist and timeline of items to complete before the move to Lenox 
   - Membership Software and data entry update   - Membership Software and data entry update
-  - Review Lease Terms +  - Document / Signup process cleanup
-      - Who can sign, and when must it be signed?   +
-      - Is rent negotiable? Our members have worked hundreds of hours preparing the building (That we don't own). +
-      - Are we responsible for the old pipes, etc? +
-      - Is a security deposit really necessary?  +
-  - Garbage Pickup Service Decision: Brant +
-  - Internet Connection update? +
-      - who is in charge of this? +
-      - When will the service start +
-      - how much is reasonable to spend? +
-      - If we join the Space Federation can we get discounted service?+
   - Rental Space/Member Storage    - Rental Space/Member Storage 
       - Determine how much storage is free for full and part time members       - Determine how much storage is free for full and part time members
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       - How to mark the 'squares' on the floor in a reconfigurable way       - How to mark the 'squares' on the floor in a reconfigurable way
       - Will all squares be located in one room, and the other remain empty?       - Will all squares be located in one room, and the other remain empty?
 +  - Review Lease Terms
 +      - Who can sign, and when must it be signed?  
 +      - Is rent negotiable? Our members have worked hundreds of hours preparing the building (That we don't own).
 +      - Are we responsible for the old pipes, etc?
 +      - Is a security deposit really necessary? 
 +  - Make a list of expenses our move-in and set up incur
 +        - Floor Paint? Grinder rental?
 +        - Electrical?
 +        - Kitchen building?
 +        - Building Signage
 +        - What else? 
 +  - Floor sealing plan/budget/approval
 +  - Update on checklist and timeline of items to complete before the move to Lenox
   - Floorplan decisions:   - Floorplan decisions:
       - Is the Office to remain an office?       - Is the Office to remain an office?
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            - How many do we need?            - How many do we need?
            - Where will they be located?            - Where will they be located?
-  - Make a list of expenses our move-in and set up incur 
-        - Floor Paint? Grinder rental? 
-        - Electrical? 
-        - Kitchen building? 
-        - Building Signage 
-        - What else?  
-  - Floor sealing plan/budget/approval 
-  - Document / Signup process cleanup 
   - Should we wait until occupancy permit to move any "storage" items?   - Should we wait until occupancy permit to move any "storage" items?
         - Good idea in case the move in date slides out two months (again)         - Good idea in case the move in date slides out two months (again)
boardmeetingagenda/2012-11-29.1354169465.txt.gz · Last modified: 2012/11/29 06:11 by kevinb