Meeting Agenda for November 20, 2012
- Vital Statistics
- Topics

Meeting Agenda for November 20, 2012

Vital Statistics

29 attendees
- Two guests from Door County Dog Sled Group, a 501c3
- Adam, Brant, Jason G, Jason H, Rich, Pete, Kevin (all Board members)
- 6 other guests
- One sled dog (our first canine guest!)
Meeting began at 6:59, adjourned at 8:13

Topics

Guest introductions
Project Updates (Show & Tell!) from Members
Door County Dog Sled Group
- History with county parks, success giving rides
- Education and promotion campaigns
- 12 dogs, 35 volunteers (Tim B. is one)
- 501c3 status applied for two years ago, just granted
- Facebook page online now, online store via cafepress.com not yet up
- Needs a volunteer to help with online store and Twitter, one day of work
- Website is out of date, managed by Bonnie's son in NY
- Gift certificates offered in exchange for help
Non-profit Status and Space Federation, presented by James Carlson
- James discussed history of Space Federation and purpose, experience
- Formed a group to share non-profit status
- Six things SF does:
  - Leadership
  - Community development, monthly video conference
  - Technology, free rack space and Open Atrium software
  - Advocacy, talk to city and local governments, authorities
  - Taxes, donations, receipts, write-offs
  - Grant and fund development, raising money
- Costs, 10% of cash donations
- Different “flavors” of 501c3
  - National vs. local scout groups cited as an example
  - Group exemption vs. what SF has been doing successfully thus far
- Rich explained example of Rolling Thunder and veteran discounts
- Can we lose our nonprofit status if SF loses it?
  - Yes, but the liability is unlikely to cascade upward, authorization not granted
- How do you ensure groups use the money the way they promise?
  - James explained difference of restricted and unrestricted funds
- Has anyone ever left or used 30 day pull out?
  - No, and some groups don't even use it
  - Only involved when we get donations and people want receipts
  - No initial costs from SF, Jason did say we may need to pay some penalties should we need to dissolve the LLC
- Email and message board discussions
  - Identify when private conversations will be more productive than public
Reminder: Holiday Make-A-Thon is on Friday, November 23rd at Bucketworks. (Pete, Rich, and Brant are planning to attend. Anyone else?)
Update on Lenox
- Roof is a bigger job than expected, but is going well
- Investments asked for again
- Heating system in place, plumbing underway, electrical soon
- Forklift coming soon
- Hoping to move things December 1 still, but may slide
- Cleaning and and ceiling tile replacement, need help this weekend
Membership Software
- All new sign ups will be done in new info
- Jason made a plea for contact info again
- Invoices coming soon
- Not yet integrated with access control system yet, will lock you out eventually
- Will have a data entry party tonight
Dumpster service
- Brant waiting to hear back from Veolia, will call again
- See mailing list for more discussion
Carts and storage
- Being discussed still, but members planning to build their carts eventually
- Vaults still being priced, demand may be high

Table of Contents

Meeting Agenda for November 20, 2012

Vital Statistics

Topics