Meeting Time: 6:30pm
Location: Lenox, Meeting Room

Treasurer's Report

• Previous Action Item: Joe and Dan to review Paypal, Square, etc accounts and what fees we can use now that we're a non profit
• No further action was made

• Previous Action Item: Joe to signup a new PayPal account for the space as a commercial entity, so that we can used PayPal for physical card processing.
• Joe will take care of it this week

• Previous Action Item: New space debit card from Joe R.
• Joe has submitted the paperwork and the card should be here soon

• Previous Action Item: Wild Apricot testing
• DL was able to do some testing
• Felisha mentioned that she was surprised to hear about the amount of people who didn't pay by the 7th - 30+ late members
• DL mentioned that an Alpha test may be needed for Wild Apricot
• Dan and Vishal will continue to work on Wild Apricot API
• Currently DL is currently paying $50/month
• Felisha asked how many members can we have at the $50/month subscription rate
• Vishal said 500 members
• Tom mentioned we need a wiki page for Wild Apricot transition
• Lance asked how do we transition the members who have paid for 6 months
• Dan said we can do that manually
• DL said she details of current member storage
• Joe said we need to can use the partially completed inventory as a starting point.
• We'll do an Wild Apricot alpha test with 10-15 members
• Vishal mentioned that we need to come up with a transition communication plan
• Action Item: DL will up update Wild Apricot splash page with wiki page,etc.
• Action Item: DL is going to create do transition instructions
• Action Item: Dan will work on setting up Wild Apricot under “members.milwaukeemakerspace.org”
• Action Item: Dan will update wild apricot site branding (CSS, etc.) to match milwaukeemakerspace.org

Building ownership/purchasing shares report progress

• Previous Action Item: Tom to present a building purchase options report
• Tom wants to get a quickbooks data entered before we go forward with a proposal
• Several board members said we would like to see preliminary numbers
• Tom will talk to city about tax exemptions
• Tom will talk to bank about interest rates
• Action Item: Tom will present preliminary numbers at the next board meeting.

• Previous Action Item: The board will incorporate the feedback and finalize the Area Champion Document
• Action Item: Vishal and DL will work on finishing this up

• Let Chris H. retain access to the server closet as Network Champion?
• All (7) voted yes
• Let Chris H. keep the networking material in the photo booth for another month? (Vote)
• All (7) voted yes

• Should be provide stores with an active member list for discounts?
• Vishal brought up a a privacy concern
• Dan said we could use member badges
• Joe said our volume isn't high enough for stores to need such a list
• Vishal suggested an opt-in list
• Joe said we could use invoice
• Others agreed that presenting that Invoice is a good approach. We might want to consider sending a sample invoice to interested stores.

• Proposed rules to encourage on time dues payment:
• Pay your dues late 3 times you loose your storage space.
• Pay your dues after the 7th, your membership is still active but your keyfob won't work until next month.
• Charge a late fee each time you pay after the 7th.
• Dan thinks these won't reduce delinquents
• Joe suggested a fee
• DL says people lapse and get a month of free storage
• Joe says he's been doing that for storage larger than shelves
• DL mentioned that Wild Apricot will help with this issue too
• Felisha said there is quite a waiting list for Vaults
• Joe said if there is a waiting list for something and membership lapses, they have been
• DL said this is why we have a mess in the Impound Lot now. People simply let there stuff stay.
• Joe asked if this is a reasonable approach - only charging wait listed space
• Vishal and Lance agreed that it is.
• Felisha asked that if we need to implement any of the above 3 rules
• The consensus was that we should wait
• DL said Apricot does have the ability to set a different invoice dates.
• Dan thinks the root is procrastination not the date
• Felisha inquired about current storage lapse policy
• Lance explained the flowchart
• DL said we need to have a clause reminding about state storage policies - throwing stuff away or whatnot
• we can put it on new member form and invoice
• DL mentioned wiki has a raffle Rabble
• Anything that comes out of Impound lot is not eligible for parking ticket
• We had (3) people with vaults who lapsed. (2) people have been processed. One person is still lapsed
• Joe will continue to provide a list of expired members
• DL will cross compare it to vault and large space renters
• Lance is next up on rental list and will recuse himself on any relevant votes

• Wiring
  • Tom mentioned that materials are here and installation will begin soon.

• Tickets
• UPDATE: DL has new tickets with more information
  • Previous Action Item DL will be sending it to board list for review Done
• DL sent them to the board
• They are on the wiki
• Brant approved
  • Does the board approve the ticket changes?
• All (7) voted yes

• Proposed West Room Changes
  • We have acquired a bunch of sheet metal equipment
  • Tom is proposing a sheetmetal area
  • There is a Pink Corvette in the Impound Lot
  • Lance asked if there is an area champion for Power Wheels - It is Rick
  • When is Maker Faire is going to need the space. Don't know yet.
  • Dan asked we can move some of the space soon
  • Action Item: DL will redraw West Room and send it to the board
  • Dan is okay with Devon and Jake as Metal Area Champions.

• Electric Kiln Ventilation
• Previous Action Item: Any progress on this since last meeting?
  • Brant drilled a 4“ hole in the metal door by the pottery area then installed a wall cap vent
  • Brant made two supports to hang the new kiln exhaust fan in the pottery area

• Previous Action Item Dan J. to purchase new camera system
  • The system is in the mail
  • Tom said if we fill out a sales form stating we are a non profit, vendors have to automatically honor it.

• Suggestion from Shane to place deactivated Cell Phones around building for 911 use.
• Next to “Who to Call” sheets maybe?
• Shane: I'm thinking near fire extinguishers since, by nature, those are supposed to be easy to see. (Shane T.)
  • Dan said in the US even deactivated cell phones are required
  • Tom mentioned magic jack may work for calling
  • Dan said he has (2) phones
  • Vishal said he has (1) phone
  • All (7) board members approve that deactivated phones should be placed around the building for emergency use

• “Who to Call” sheets located around building need to be updated. (2) out of (4) people listed are no longer board members.
  • Pete, Brant, Tom Gr., and Dan are listed as contacts
  • Action Item: Dan will update the who to call sheets.
  • Vishal, DL, Lance, and Felisha will be added as contacts

• Building keys: We have not gotten Tiffany's key back, do we re-key the building and get new keys? Matt can re-key the locks, but key blanks are going to cost $7 to $10 each.
• Tiffany lost her key
• Should we re-key all external doors?
• Tom asked if we should hire external help
• Dan doesn't think $100 is worth it
• The board trusts Matt
• Joe is of the opinion that we don't need to do it
• Adrian asked if the building key is same as server closet
• Vote - Should the building locks be re-keyed?
  • Yes - Felisha (Good periodic practice), Lance (need to have accountability), DL
  • No - Joe, Tom, Dan, Vishal
• Adrian mentioned that then why doesn't everyone have a key
• Many mentioned that physical key is supposed to be used for when electronic locks are down
• Tom will talk to Matt to get Felisha a key

• New member orientation needs to be updated as well.
• Dan said that membership graph need to be updated
• Action Item: Vishal will update the New Member Orientation powerpoint

• Felisha mentioned that many woodworking machines are down - bandsaw, planer, jointer,
• Felisha asked what to do if an area if not receiving enough funds
• Lance mentioned that in the past board has discouraged from
• Felisha asked about a budget
  • Vishal said it's been brought up before
• Tom mentioned this payment system again (% of members fees go to a vote controlled distributive fund)
  • DL will look further into wild apricot's ability to do this
  • Tom knows quickbooks can do this.
  • Metal shop has been really good
    • Dan mentioned that he has personally spent $150 in the last 2 months which contributes to it
  • More of the woodshop users are amateurs versus metal shop
  • Lance mentioned that woodshop equipment is on the non-contractor side. Hence easier to break
  • Felisha mentioned woodshop is small
  • Tom mentioned that is a zoning issue - we can't get larger room. We can get more woodshops though of same size or smaller.
  • DL said that east room cleaning will help with floor space
  • Vishal mentioned cabinet grade stuff can't be built here
  • Tom mentioned we'll have more space when CNC room is built
  • Tom said we need to get better equipment
  • Tom mentioned that Area Champions should get together and propose something
  • Joe and Tom are interested in larger tools
  • Lance and Joe mentioned that the space should buy safety equipment.
• Dan said we need auto dark welding helmets
• Tom mentioned that woodshop is used by a lot of users but not any power users so board needs to support it.
  • Vishal said that this may have to be an exception to the rule.
• Action Item Lance will put together a new questionnaire
• DL said good idea with new board
• Vishal said that with new non profit status this is a good idea anyway

• 4×8 CNC Plasma Cutter
  • Previous estimated date for completion: July 2015
    • Completion date remains that same.
    • Joe said it should hopefully be moving by end of this month
    • Joe asked for examples of acceptable documentation
    • There was no agreement on an acceptable level of documentation on the wiki

• 4×8 CNC Router
  • Previous estimated date for completion: April 2nd, 2015
    • New estimated date: July 2015

• Kuka
  • Matt is ordering replacement backlight for Kuka
    • Matt needs a larger motor - no status updates

• “Red Dragon” RA-1F Vertical Mill update
  • Machine has accepted G-Code
  • Bob is building a fixture for it
  • We just need a test program

• Induction Furnace
  • Previous estimated date for completion: July 2015
• Tom brought steel and needs to make a mount

• Large format plotters
  • Previous Action Item Steve will try to sell grey printer, if it’s not sold in 30 days, it’ll be scrapped
• Steve will put that on craigslist
• There was talk of removing the whole area
• Steve said we can compress the space usage
• Action Item: Steve will publicize the availability
• Action Item: - Felisha - Add it to the list of underused items.

• New Green Vaccuum Former'
• No one has touched it for a while
• Action Item: - Felisha - Add it to the list of underused items.

• Vaccuum Former being built by Mykal
• Previous Action Item: DL is going to follow up with Mykal
• Action Item: - Felisha - Add it to the list of underused items.

• Johansson radial arm drill
  • Tom mentioned that the machine is used in Industrial setting and won't be useful here.
  • The board discussed and declined acceptance

• DIACRO 24” vacuum molding machine
• Action Item: Joe will contact owner for more information

• Badge Competition is being judged on April 21st
  • Lance will send a reminder and figure out prizes
  • Lance picked up prizes in Hong Kong
  • There could be a speed badge competition

• Previous Action Item: Joe mentioned holding a summer science fair
• Action Item: Felisha - Annouce that we need champions

• Fixit Day
• Previous Action Item: Vishal will talk to Jason Haas
• Nothing happened. Will contact him via email.

• Sunday, the 26th is the space improvement day
• Joe will bring pallet racking
• Action Item: Felisha - Annouce that we'll have food
  • Will have food on the day.
• Makerspace will continute to sponsor $5/head up to a $100.
• Action Item: Lance will build large storage.

• Saturday, May 2nd is the New Member Class
• Action Item: Vishal will update Powerpoint
• Dan will teach the class

• DL bought scissors. Creepy knife guy will sharpen then.
  • Matching Scissor purchase: $25 Vote(6 yes, Joe no)

• non-profit oppurtunities
• Dan mentioned that there are plenty of good opportunities for Grants as a STEM organization.
• Board agree that members should check with board before a grant is submitted
• Dan mentioned that we could get Windows licenses, CAD software, other good deals
• Tom said we need a wiki page describing the process
• Board will have to be the grant submitter

• Rick offered lawn mowing service
• Several board members suggested that we could offer In Kind donation to his company

• Tax Deduction
• Joe thinks all members dues are tax deductible
• Tom thinks they are not since it's not a donation so not deductible
• This topic will be discussed with CPAs