Board Meeting Minutes March 19, 2015

2015-03-19_bod_agenda.doc

MMS BOD Meeting March 19, 2015 6:30 pm Lenox, Meeting Room

• Lance welcomed Felisha
• Lance encouraged “intelligent disagreement”

• Joe brought the February treasurers report brought to meeting
• Joe asked what we have to do for taxes
• Tom said CPA will file 2014 taxes for us
• Joe said that the Bank has our new EIN number
• Rackspace charges questioned by Chris, , Joe will correct typo from ~$200 to ~$20
• Joe wants login info for Rackspace to keep with other account info on the board google drive
• Joe and Dan to review Paypal, Square, etc accounts and what fees we can use now that we're a non profit
• Wild Apricot does interface with paypal
• Tom will have a building purchase options report next BOD meeting
• Mortgages and financing discussed
• Tom reiterated that he will abstain from voting on any mortgage to avoid conflicts of interest

• We have feedback from the area champions on the area champion responsibilities document
• The board will incorporate the feedback and finalize the document
• Area champions google group has been set up

• Metal Shop Reorg - nothing
• Wiring – have materials, needs to do something with it
• Welding Exhaust Filter Box – It is done!
• Tickets
  • DL has new tickets with more information
  • DL will be sending it to board list for review
  • Joe has concerns about the impound lot and need for clarification around it
    • People have been asking about taking stuff off of the area
    • DL says according to state law, we can get rid of people’s stuff after a notification of 30 days
    • DL will work on providing more clarification
• Dumpster
  • Felisha spoke about dumpster being blocked
  • Old two yard dumpster was on wheels, this new four yard isn't
  • ACTION ITEM Brant will confirm with advanced waste that pickup is now on Wednesdays from now on, and update the sign
  • Tom said we could try moving the dumpster to the other end of the alley with the forklift to see if it fits
  • Further actions will be considered as needed
• Proposed West Room Changes
  • DL received a request from Jon for the jewelry area
  • Need further conversation with Matt and Steve about the CNC/Kuka Room
• Electric Kiln Ventilation
  • Fan is there, Need to mount it and wire it.
• Additional Security Camera Purchase
  • Can get new DVR with 8 cameras is $572
  • Can get 6 new cameras for $300
  • Current System has 6 camera ports left
  • Adrian questioned the effectiveness of camera resolution
    • Many board members expressed that this hasn’t been an issue
  • Tom mentioned that having a second camera system gives us redundancy
  • All (7) board members said yes to buying new DVR with 8 cameras at a cost of $572.
• Internet
  • Vik offered BOD a new deal for Internet service
  • Joe said they may use our location as one node in a wireless mesh
  • No main hard line expected, Wireless entirely
  • Chris said we have 30 down and 5 up currently
  • Extra cable suggested to add to budget
  • A guest offered free cat 6 cable donation, at least 500 feet available
  • No further action to be taken at this point

• Operation Director's Corner
• Nothing should be stored in the Fire Lane
• There is a storage area specifically for carts
• Brant and Adrian will be on DL’s O&M committee

• 4×8 CNC Plasma Cutter
  • Now has sensors
  • July 2015 estimated completion date
• 4×8 CNC Router
  • Building end stops, need to do wiring
  • Electronics box needs wiring
  • Need help soldering cables
  • April 2nd, 2015 estimated completion date
• Kuka
  • The VFD motor up and running after a good cleaning
  • Felisha said she saw it used for magnetag sword
  • Lots of cool things here, including the Kuka, but more things are seeing progress
  • Felisha asked how many people will make use of the Kuka realistically
  • Lance said motor drive and spindle have been issues
  • Matt has acknowledged to Lance that Kuka can use less space, move against wall
  • SprutCAM available, won't be an easy tool for a non CAM person to learn
  • Felisha expressed concern that many CNC machines are collecting dust, underutilized
  • Lance said Steve had offered to train once CNC router is done
  • Lance thinks the education and training is lagging currently, but will catch up
  • Vishal said regular office hours would help, Lance added that DLs pottery schedule is a great example of consistency and availability
  • Joe said we should try to standardize tool chains and workflows, members only need to learn one set of steps
  • Danielle offered fusion 360, Tom and others debated 1 or 3 years free then pay
  • Other software may be available for non-profits, Dan mentioned tech soup website
  • Rhino 4 and 5 available, Steve offered his license to the space
  • Steve said DraftSight could dovetail nicely into rhino
  • Lance said fusion 360 has built in CAM
• “Red Dragon” RA-1F Vertical Mill update
  • Waiting for CAM toolchain
  • Steve said he couldn't use it due to error
• Induction Furnace
  • Need to make a welder pallet and move it close to the ventilation
  • Tom has the transformer now
  • Estimated date for completion is July 2015
• Large format plotters
  • No progress
  • It got rearranged
  • Steve will try to sell grey printer, if it’s not sold in 30 days, it’ll be scraped
  • Akai brought in new printer
  • Chris said the printing area has a network jack now
• Floor sweeper
  • Tom sold it for $400.
• New Green Vaccuum Former
  • Sitting on Steve’s table
  • Nothing’s been done to it
• Vaccuum Former being built by Mykal
  • DL is going to follow up with Mykal

• Akai asked about the printer he brought in, wants it in a cleaner space than east room
• Akai was directed to photo lab area champion

• Badge Competition is being judged on April 21st
• Joe mentioned holding a summer science fair
• Bad Robot Competition
  • Vishal said that there wasn't much interest
• Fixit Day
  • Lance suggested another public Neighborhood fixit day
  • Vishal asked about liability if we fix things for others
  • Attendees filled out a liability release form
  • Vishal will talk to Jason Haas
• Sunday, the 29th is the space improvement day

Brant put together the following summary for Vending machines

• Contract options
  • Free vending
    • Items are free, no cost to members
    • Vendor bills MMS full price for items taken
    • Machines provided at no cost to MMS
  • Subsidized
    • Items are sold at a reduced price
    • Vendor bills MMS the difference
    • Machines provided at no cost to MMS
    • Example: Sodas $0.25 or $0.50
  • Traditional
    • Items are sold at full price
    • Machines provided at no cost to MMS
• Products
  • Lots of brands, both Coke & Pepsi
  • Sodas, juices, teas, flavored waters, energy drinks, Gatorade, etc.
  • Snacks, candy, gum, etc.
  • Healthy stuff too
• Local vendors
  • Pavlic Vending Modern Coffee - Waukesha, 262-565-6499 (http://pavlicvending.clickforward.com/index.shtml)
  • Vend Central, Milwaukee - 866-699-8363 (http://www.milwaukeevendingservice.com/)
• Brant will keep exploring more options
• Danielle suggested asking if we can make commission
• Chris suggested we get an empty vending machine to put electronics and Arduinos in

April 16th, 2015 1830